If you keep switching between work and personal commitments and find yourself running out of time or over burdened? You’ve probably daydreamed about hiring a personal assistant. However, many people refrain from hiring a personal assistant as it is expensive.
What if hiring a personal assistant became more pocket-friendly? Meet a virtual personal assistant.
What is a Virtual Personal Assistant?
A virtual personal assistant is someone who works remotely for individuals and businesses to help them manage their daily tasks, whether professional or personal or both. They are equipped to work with entrepreneurs, small business owners, or even busy families to support their personal lives and basic day-to-day operations.
What Can a Virtual Personal Assistant Do?
1. Scheduling appointments
Your virtual personal assistant can schedule appointments for you whether for official or personal reasons. They will also confirm and set reminders for you.
2. Making reservations
Your assistant can help you make reservations at hotels, buses, trains etc. They will find you the best deals and places and take care of all the booking hassles so that you can go carefree.
3. Travel booking
You can delegate all your travel booking and planning work to your virtual personal assistant and enjoy a smooth travel experience.
4. Event planning
Your virtual personal assistant can assist you with the operational side of planning an event whether personal or official. They can source venues, compare prices and reviews, vendors, caterers and much more.
5. Personal Reminders
You can ask your virtual personal assistant to set personal reminders for birthdays, events, dinners etc. so that you don't have to worry about missing any and can prepare for it in advance.
Steps to Hire a Virtual Personal Assistant
Step 1. Find Virtual Assistant Companies Online
There are also companies like Zirtual, Wishup, Brickworks India that have a team of extremely efficient, qualified and experienced virtual personal assistants. Do your research well, take reviews and connect with the ones you like.
Step 2. Set a clear task list.
Set a clear task list as per your requirement so that work is smooth. Since managing day-to-day operations is a tedious job, it's better to decide it before hand and keep it organised. This will also help you understand how much support you would require and can hire accordingly.
Step 3. Do a price comparison to suit your budget
Do a complete research online to understand the cost of hiring a virtual assistant and what suits your budget. Compare all the options available in terms of pricing, quality of services etc. Read up reviews, ask people who have used services before, read customer testimonials before you make the final choice.
Step 4. Find a suited virtual personal assistant
Once you connect with a virtual assistant and feel that it's working out well, discuss the task list and find out how well the person fits the bill. If yes, go ahead. If not, keep looking until you find another option that suits your need.
Step 5. Plan the work ahead
So by now, you've already found your virtual assistant and are ready to roll. Since it's a virtual working process, it's better to lay down task routines, quality of output, update mechanisms etc. By laying the foundation strong, you will be able to make the best use of your virtual assistant.
Virtual Personal Assistant Job Description Samples
We have compiled two job description samples to help you come up with the most suited one for your needs.
Virtual Personal Assistant Job Description Sample 1
If you're looking for a virtual personal assistant to help you with your business as well as personal tasks, then here's a sample for you.
We're looking for a virtual personal assistant who can work remotely with our Director on business as well as personal tasks. The ideal candidate would be very organised, detail-oriented, and efficient communicator. Similar job experience is not a mandate, but we do need someone dependable who will work hard and bring a positive attitude.
Roles and responsibilities
- Online Market Research
- Proofreading and editing business material, reports, newsletter etc.
- Interpreting data and creating data summary presentations
- Data entry and database management
- Calendar management
- Scheduling and managing appointments
- Assisting with travel planning and accommodations
- Manage emails and responding to inquiries
- Customer follow up
- Set-up auto-response on Mailchimp, Weber etc.
- Setting up personal appointments
- Responding to personal mails.
- Making personal dinner and entertainment reservations.
- Graduate or above;
- Experience in a similar role preferred but not required.
- Ability to multi-task and work independently.
- Must have good internet access and laptop/PC.
Virtual Personal Assistant Job Description Sample 2
If you're a solo entrepreneur or freelancer looking for a personal assistant, then here's a sample for you.
Looking for a virtual personal assistant on an immediate basis to help with basic business and personal tasks. I'm looking for someone who has worked as a personal assistant before and has the ability to multi-task and work efficienctly.
Roles and responsibilities
- Creating and editing business reports and meeting data.
- Researching online for market trends and influencers to network with.
- Making presentations
- Scheduling and managing appointments and calendar, also setting up reminders, both business and personal.
- Assisting with personal travel planning and accommodations
- Manage emails and responding to inquiries and escalating potential customers.
- Customer follow up
- Well-versed with English, both written and spoken
- Multi-tasking abilities
- Can stick to deadlines
- Proficient with Microsoft or G-Suite Products
- Attention to detail
Cost of Hiring a Virtual Personal Assistant
Hiring a virtual personal assistant is actually very cost-effective and has a high ROI. Hourly rates to hire personal assistants depend on the type of services they offer, either part-time or full-time and also geographically. On an average, the cost of hiring a personal assistant is $14 per hour.
Benefits of Hiring a Virtual Personal Assistant
1. Support on tap
Personal virtual assistants play a much larger role than basic support. They can assist with day-to-day operations of the company as well as management of your personal tasks efficiently. You can hire them whenever required and as per your requirement.
2. Find Time and Flexibility
You can now streamline work that requires focus and steer ahead of micro-managing your personal tasks. This leaves you with ample amount of time for larger goals.
If you've decided to hire a personal assistant to help with your personal and business day-to-day tasks then it's important to clearly state out the requirements in your job description. Ensure to clearly communicate the things that you would want your virtual personal assistant to micro-manage. If the work process is clear, then you're assured to have a great delegation experience.
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