A virtual email assistant is a remote employee who can be hired to manage your inbox, respond to mails, organise mails, create filters etc. They are extremely efficient with inbox management and are available to give you part-time as well as full-time support.

Virtual Email Assistant Job Description Sample 1

If you're a small team looking for a virtual assistant to help you with email management, then here's a sample for you.

Job Overview

We are a small team and on the lookout for a zealous virtual assistant to assist us on our email management tasks on an everyday basis. The ideal candidate would be required to provide full-time support and work in tandem with multiple-channels of the company.

Roles and responsibility

  • Send welcome mails to new clients.
  • Respond to general enquiries with the relevant template.
  • Share product related information with customers on request with the relevant template.
  • Clean up and sort the inbox by applying filters and organising it.
  • Draft email-response templates and sometimes send it on company's behalf.
  • Set up auto-responders.
  • Manage calendar and send reminders to the team on upcoming events.
  • Organize contacts into folders and update them on a regular basis.

Job requirements

  • Prior experience in a similar role would be preferred, but not required
  • Graduate
  • Well-versed with email management tips and tools
  • Good team player
  • Organised and spontaneous

Virtual Email Assistant Job Description Sample 2

If you're an individual looking for a virtual assistant to help you with email management, then here's a sample for you.

Job Overview

Looking out for a virtual assistant, who works remotely to assist me on my everyday email management tasks. It would be ideal to have someone working in my time-zone and extremely self-driven because I believe that good team work doesn't require to be micro-managed. The requirement is part-time and freshers are welcome too.

Roles and responsibility

  • Maintain a list of guest writer requests and respond to them with the pre-set format.
  • Send introductory emails to new clients.
  • Label and sort the inbox into neat folders.
  • Set up alerts, rules, and filters to preferences.
  • Draft email-response templates.
  • Organize contacts and update them regularly.

Job requirements

  • Sound knowledge of email management tips and tools
  • Willingness to work in my time zone
  • Ability to multi-task and self-driven
  • Good listener

Virtual Email Assistant Job Description Sample 3

If you're a large organisation looking for a virtual assistant to help you and your team with email management, then here's a sample for you.

Job Overview

We are looking for a virtual assistant to help our team of executives with inbox management. You will be working remotely and in close contact with the team on various email related tasks. Since the volume of work is high, our ideal candidate would be extremely skilled, well-versed with tools and technology required and spontaneous.

Roles and responsibility

  • Send introductory emails to new clients.
  • Clean up and sort, archive or delete old emails.
  • Set up alerts, rules, and filters to preferences.
  • Draft email-response templates.
  • Set up auto-replies.
  • Manage calendar and send reminders.
  • Organize contacts and update them regularly.

Job requirements

  • Graduate
  • Well-versed with email management tips and tools
  • Prior experience in a similar role
  • Ability to multi-task
  • Good team player

How to Work with a Virtual Email Assistant

If you're new to task delegation, here are some videos that will really help you understand how to setup up work with a virtual email assistant and make the process extremely efficient and rewarding.

Final Thoughts

Hiring a virtual assistant for email management can be really relieving if you're someone who spends hours and hours on your inbox and still find it cluttered and hard to access. There's a lot more that a virtual email assistant can do, but that solely depends on the VA's skill sets and your creativity to make it a part of the job.

Hire a Virtual Assistant Job Description Email Virtual Assistant Productivity Virtual Assistant
Upasana Iyer

Upasana Iyer

A virtual assistant at Wishup, trained mental health professional with an ardent love for writing. Upasana has over a decade's experience in writing and translation in the media industry.

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