Top 5 Medical Virtual Assistant Companies in Late 2025
Not sure which medical VA company to choose? We asked US doctors. Here are the best medical virtual assistant companies they rely on for accurate admin support, patient coordination, and better workflows.
Medical virtual assistants have become the quiet backbone of modern healthcare teams. In this blog, we have listed the top medical virtual assistant companies in 2025 based on healthcare knowledge of the VAs, understanding of HIPAA compliance, and technical efficiency to keep your operations running without hiccups.
Best medical virtual assistant companies for US healthcare practices in late 2025
1. Wishup
Wishup is one of the top medical virtual assistant companies for US hospitals and doctors. Wishup medical virtual assistants are trained on HIPAA compliance and patient communication. They handle appointments, insurance follow-ups, scheduling meetings, marketing, outreach, and every other front-office and back-office task that runs your health practice.
Highlights of Wishup medical virtual assistants:
- HIPAA Compliant: Every medical VA understands and follows HIPAA guidelines.
- Skilled in Healthcare Software: Familiar with EMRs like Athena, Jane, and Kareo, plus other practice management tools.
- Medical Billing & Coding: Have a solid conceptual understanding of billing and coding workflows.
- Scheduling Experts: Manage calendars, inbox management, and appointments for multiple providers efficiently.
- Insurance Support: Handle claims, authorizations, and follow-ups with ease.
- Document Management: Organize SOPs, patient files, and compliance documents accurately.
- Strong Communication Skills: Proficient with Slack, Teams, email, and phone systems.
- Automation Ready: Ability to use 120+ AI and no-code tools like Zapier, ChatGPT, Canva, and HubSpot to streamline daily workflows.
- Crisis Handling: Trained in emergency protocols and escalation processes.
- Fastest Turnaround Time: Wishup medical VAs have a turnaround time of less than 5 minutes in the US timezone.
Cost of Wishup medical virtual assistants:
Wishup medical virtual assistant can be hired starting from just $9.99 per hour. You can subscribe to a plan that better suits your needs:
i) $999/month for 4 hours per day.
ii) $1799/month for 8 hours per day.
Hiring a full-time medical VA from the US can easily cost around $100,000 per year. Save around 90% of your money by hiring Wishup medical VAs.
How a Wishup medical VA helped power a $2M NIH-funded biotech study?
Lactiga Inc. is developing a new therapy called LCTG-001. They are working with the Icahn School of Medicine at Mount Sinai to study how it may help fight COVID-19. The project is led by Dr. Rebecca Powell, a well-known infectious disease researcher, and is funded by a $2M NIH grant.
While the science is front and center, the daily operations are just as important. Dr. Rikin Mehta, Lactiga’s co-founder, had to manage research goals, regulatory tasks, and key partnerships, all at the same time.
That’s when Wishup stepped in. With a trained healthcare virtual assistant supporting him, Dr. Mehta could hand off routine admin work and communication tasks. This freed up his time so he could stay focused on moving the research forward.
Read more such real-life success stories of our medical VAs below:
Case Studies of Wishup Healthcare Virtual Assistants
Wishup medical VAs with a broad domain specialty:
Wishup’s medical virtual assistants come with real experience across multiple healthcare specialties. It makes matching and onboarding faster, and day-to-day coordination smoother. Whether you're running a clinic, a solo practice, or a multi-provider facility in the US, our medical VAs can plug into your workflow with minimal training.
Here are a few examples of the domains our medical VAs support:
- VAs for dental practices: handling charts, scheduling, insurance work, and patient coordination.
- VAs for therapists and mental health professionals: managing intakes, notes, reminders, and billing.
→ Helpful read: Bookkeeping for Therapists - VAs for Plastic surgeons, dermatologists, and cosmetic clinics: supporting patient flow, before/after documentation, follow-up management, and EMR upkeep.
- VAs for Optometrists: helping with pre-testing coordination, appointment triage, file management, and patient queries.
- VAs for Pediatricians, gastroenterologists, chiropractors, and pain clinics: who need reliable support for patient communication, EMR updates, care coordination, and follow-ups.
- VAs for Bariatric surgeons and dietitians who need consistent support with pre-/post-op scheduling, nutrition follow-ups, and record management.
- Lab and diagnostic services, such as VA support in phlebotomy for logistics, routing, and patient coordination.
- VAs for Urgent care centers: needing high-volume scheduling, triage support, and fast admin turnaround.
- VAs for fitness coaches: where VAs help manage programs, client updates, and scheduling.
2. Hello Rache
If you’re running a healthcare practice and need reliable help behind the scenes, Hello Rache is one of the top picks. They specialize in providing Virtual Assistants (VAs) for medical, dental, veterinary, and optometry practices, making it easy to find someone who actually understands your field.
What makes them stand out is their focus on HIPAA compliance and quality — all their VAs are registered healthcare professionals who are certified and trained to handle sensitive patient info. You get the same assistant every day, no contracts, and total flexibility.
Key highlights:
- HIPAA Certified & Trained VAs
- Works with any EMR/EHR system
- Weekly billing, no setup fees
- Cancel anytime, scale up or down easily
- Choose your own VA
- Time tracking & monitoring included
3. MedVA
MedVA is another strong contender if you want a medical VA team that feels like an extension of your in-office staff. They offer specialized roles — from Virtual Medical Receptionists and Administrative Assistants to Medical Scribes, Billing Assistants, and even Remote Patient Monitoring support.
Their VAs are trained to handle the full range of clinical and administrative work, whether it’s managing patient records, handling insurance claims, or keeping your schedule on track. Plus, you get access to PULSE, their proprietary client portal, to monitor your VA team’s performance in real time. With a dedicated Account Manager, setup and ongoing support stay smooth and stress-free.
Key highlights:
- Wide range of virtual medical roles (Receptionist, Scribe, Billing, etc.)
- Trained in insurance claims and documentation
- PULSE client portal for performance tracking
- Dedicated Account Manager for support and onboarding
- Seamless VA transition and team management
4. Mountain Mover
If you’re after a VA team that gets healthcare from day one, My Mountain Mover is a top pick. Their Virtual Medical Assistants (VMAs) are pre-trained in major EHR systems and carefully matched to your specialty — meaning they can jump in fast, lighten your admin load, and let you focus more on patients.
Every VMA is HIPAA compliant and backed by a proactive support team that ensures a smooth onboarding experience. Their matching technology connects you with the right-fit assistant instantly, and their positive, professional culture keeps the partnership running strong.
Key highlights:
- HIPAA-compliant, pre-trained healthcare VAs
- Exclusive instant VA-matching tech
- VMAs aligned to your medical specialty
- Dedicated onboarding & account management
- Serves medical, dental, behavioral, allied health & veterinary practices
5. Portiva
Portiva has been around since 2009, starting as a small team with a big dream — and they’ve grown into one of the most trusted names in virtual medical support. Their Virtual Medical Assistants help healthcare providers run smoother by taking over time-consuming admin work and improving overall efficiency.
From medical scribing and billing to insurance verification and dental assistance, Portiva’s team covers every key support area. What’s impressive is their office-based setup — all VAs work under supervision with strict productivity tracking, ensuring reliability, security, and consistent performance.
Key highlights:
- Wide range of roles: medical scribe, billing, receptionist, transcriptionist & more
- Specialized dental VAs for remote practice management
- Prior authorization & insurance verification support
- Office-based, supervised teams (no work-from-home VAs)
- Founded in 2009 with a strong focus on quality and efficiency
Hire your VA from the best medical virtual assistant company
Hiring a medical virtual assistant cannot be ignored by busy clinics and healthcare providers. To scale your practice fast, you need someone who understands your workflows, handles admin accurately, and supports your practice without constant oversight.
Why Wishup is the best medical virtual assistant company to hire a VA?
Wishup gives US healthcare founders and doctors access to the top 0.1% medical VAs, trained in EMRs and HIPAA, scheduling, insurance support, billing basics, and patient coordination. Every VA is vetted, background-checked, and HIPAA-aware, so you can trust them with sensitive information from day one.
You can get started in just 60 minutes, and there’s a 7-day no-questions-asked refund if you’re not satisfied.
If you want a reliable, skilled, and affordable medical VA, Wishup is the easiest and safest place to hire.
- 1500+ high-ownership virtual assistants to choose from
- Expertly aligned with 900+ global founders in 2025
- $299 worth of workforce management app (for free)
- Saved 850,000+ hours for busy entrepreneurs
- 55+ industries served, including healthcare
- 99% reliability rate in meeting deadlines
- Top 0.1% talent — pre-vetted and trained
- Trained on 120+ AI/no-code tools
- 2000+ tasks managed monthly
- 7-day money-back guarantee
- 98% client satisfaction rate
- Instant VA replacements
- Hire in 60 minutes
Schedule your free consultation today and get $100 off your first medical virtual assistant hire from Wishup.
Neelesh Rangwani · Co-founder at Wishup
With 10+ years in the virtual assistant space, Neelesh has helped 1000+ US and global founders build efficient remote teams by matching them with top 0.1% virtual assistant talent. He writes about virtual assistants, hiring frameworks, remote productivity, and scaling ops.
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