How to make a Business Presentation and how a Virtual Assistant can help you with it

How to make a Business Presentation and how a Virtual Assistant can help you with it
"It's not just about being better. It's about being different.
You need to give people a reason to choose your business."
- Bill Gates

This quote by Bill Gates can easily be applied to everything about your business and, if we may say, even to your business presentations. As an entrepreneur or owner of a small business, business presentations are an integral part of your life.

From investors to prospective customers, everyone needs to be presented with the key ideas and data of your business in a format that is easy for them to understand and creates an impact on them.

However, creating a good executive presentation is not easy, and not everyone has the skills to design and attractively present data. That is where a virtual private assistant can play a significant role.

In this blog, we share some tips and secrets on making your business presentations great and how a virtual assistant can play a crucial role in your next big presentation. But before we dive deep into the topic, let's take a close look at business presentations.

Why is a business presentation important?

Let's assume you want to talk about your business with prospective investors and want to share your vision and growth plans with them. Now, you need to tell them about your idea, what you have achieved so far, the numbers, your ideas for growth, and the investment you require. However, just narrating these details may confuse them, and they may quickly lose track of what you are telling them about your business or what you expect from them.

As a result, they won't understand your business and may not invest in it.

A executive presentation simplifies the entire process of narrating your business story. It is a collection of slides, usually designed with images and graphs, to help the viewer understand the critical details of your business and make a decision in your favor.

Business presentations are not limited to just investor presentations. You can use business presentations to introduce a new product/service, discuss a new marketing strategy, pitch for business, and even onboard your new team members.

How do you write a business presentation?

There is no great secret to creating a beautiful, impressive presentation. All one needs to do, is follow some basic rules about the flow of the content and the points that need to be addressed. For example, it should be narrative and descriptive but not use too many words at the same time. For some really great ideas on creating a presentation, check out his article on presentation techniques by Apple.

Your presentation should have more images and less text to create an impact. Avoid bullet points if you can. Instead, use statistics to impress your audience. But, at the same time, make sure you compare the statistics to something the audience can easily relate.

And most importantly, avoid using too much text on one slide. Keep it short and simple. Use simple fonts, with the font size being around 30.

Best tips for creating a business presentation

  1. Identify the audience for your presentation and plan the presentation accordingly. Presenting in a language and format your audience understands is the best way to connect with them. So if you are creating a presentation for business leaders, then the format & imagery should be appealing to them and something that they can connect with easily. Your presentation assistant can help you find the right imagery for your presentation.
  2. Decide the tone of the presentation, i.e., casual/formal, and maintain the same throughout the presentation. Pay special attention to the colors of the presentation and ensure that there are no loud colors when presenting to an aged, mature audience. At the same time, if presenting to a youthful audience, using bright, vivid colors are highly suggested. Your presentation designer virtual assistant can help you select the best colors for your presentation.
  3. Start with the agenda/objective of the presentation/meeting. That helps your audience understand the context of the presentation and be better receptive to the ideas you share.
  4. Detail the key results you expect from the presentation/meeting. In addition, there needs to be a concluding action that you expect from the audience at the end of the presentation.
  5. Explain the specific features of the product/service you want to promote through visuals. Use an audio-visual format if possible.
  6. Ideally, keep each slide restricted to 4-5 sentences. That will ensure the audience can easily read your presentation from a far distance.
  7. Do not reveal the main concept/idea of your presentation directly. Instead, build up suspense and then introduce your solution/concept.
  8. Keep adequate time for answering questions from the participants/audience. That will help you build a rapport with them,
  9. Ensure you mention all your contact details/social media handles in the concluding slide to make it easy for the audience to contact you.
  10. And most importantly, stay within the time allotted to you. This should be specially adhered to during meetings where other speakers have been allotted slots. It shows a mark of respect towards both the audience and other speakers.


How can a Virtual Assistant help you create a great business presentation?

Creating an excellent business presentation is all about having good communication skills and showcasing your product/service in an exciting way that will induce your audience to engage with you and your business. Virtual provate assistants are very good at that, given their multiple skill sets and communication expertise.

Virtual assistants are highly trained professionals with experience in working with multiple industries, which helps them get a profound perspective of how businesses work and how to engage effectively with different audiences. But apart from this, they can also help you create a great business presentation by:

Designing your presentation: Given their expertise and experience gained designing presentations for different clients over the years, they are the best resource you can use to design your presentation. Moreover, presentation designer virtual assistants are also well versed with different designing tools such as Canva, Adobe designer, etc., which help create stunning graphics for your presentations.

Conducting research: The usage of facts and statistics makes a presentation interesting for an audience, especially when they are relevant to the product or service you are presenting. Virtual assistants for presentation can conduct in-depth research on the topics you will cover in your presentation and help you mesmerize your audience with your knowledge of the industry and competitors.

Due to this research, your awareness of all the facts related to your industry can also help you accurately answer your audiences' questions and create a positive impression about you and your business.

Help you rehearse your presentation: As a businessman and entrepreneur, you need to inspire confidence in your audience while presenting a presentation. That is only possible through consistent practice and rehearsals. Your presentation assistant can help you in this aspect by recording your presentations and giving you feedback on how to improve your presentation delivery.

Helping you with the numbers & graphs: Numbers and graphs can make your presentation more exciting and create a positive impression on your audience. A spreadsheet creation assistant can help you make your presentation more impactful by creating different graphs and helping you present the numbers related to your business in a way that captivates the audience's attention and gets you the desired results.

Other benefits of hiring a VA

While virtual assistants are almost indispensable when it comes to creating stunning and impactful presentations, there are other benefits too of hiring a personal virtual assistant. Let's take a quick look at some of them;

Help you save costs: Hiring a virtual assistant is much more cost-effective than hiring a full-time on-site employee. However, when hiring an on-site employee, one needs to consider and account for costs such as hiring costs, taxes, medical benefits, etc. Moreover, one also needs to invest in office space, equipment, and office supplies for on-site employees, substantially raising the cost of hiring them.

In these competitive times, when saving every penny is essential, it makes immense sense to hire a virtual assistant for your business and save on the extra costs associated with on-site employees.

Be more productive: When you hire a personal assistant, you can delegate all your recurring, essential tasks to them and save time. Hiring a virtual assistant is like adding extra hours to your day and boosting your overall productivity. The time saved by delegating your tasks can also be used to network with prospective clients and grow your business.

Use global expertise and talent: When you hire a virtual assistant, you are no longer restricted to hiring your team from within your neighborhood or city. Instead, you can hire virtual assistants from across the globe and gain from their expertise and knowledge of local markets and business strategies.

Scale your team as per your business requirements: One of the significant advantages of hiring personal virtual assistants is that you can scale your team as and when required. For example, you can hire a virtual assistant for just a week or months as required, based on your business demands.

Moreover, you are not restricted to long-term contracts when hiring a virtual assistant, unlike full-time, on-site employees. That makes scaling or downsizing your team much more manageable & efficient for your business.


Create stunning business presentations and be more productive by hiring a virtual assistant

A well-designed business presentation is the best way to create an impact about your business. However, if you don't have the skills to create one, you need not worry, as our virtual assistants are well-trained and skilled in creating and designing business presentations. Moreover, they can also help you manage other tasks and be more productive in growing your business.

To hire a virtual assistant, schedule a free consultation or send us a mail at [email protected]