Key Takeaways:

  • Pick from the best data reporting tools - compare features, pros & cons, pricing, etc.
  • Hire a data reporting virtual assistant at $1800/month
  • Virtual assistants can manage complete data management solutions - sorting, data entry, reporting, processing, etc.
  • Hire a virtual assistant in less than 24 hours with Wishup.
  • Tools covered

Table Comparison. Credit: Canva

Accurate data reporting is crucial for every business.

That is why one needs the best data reporting tool to create valuable data insights for the company. These insights can then be shared across various business departments for monitoring, analyzing, and growing the business.

Given the importance of data reporting tools, we have compiled a list of the best reporting tools for your business. But before we begin talking about the data reporting tools, let's take a moment to learn more about them.

What is a Data Reporting Tool?

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Reporting tools are software systems that gather data from different sources and present it in an easy-to-read and visually appealing way. Most tools show the information in graphs and charts to make it easier for the user to understand it. For example, some reporting tools (like Tableau) blend and drill-down data to help find variations or patterns.

Most reporting tools assist decision-making by generating insights to help business owners and managers gain better visibility over the data. Due to this, many professionals use reporting software to monitor projects and analyze the information.

Types Of Reporting Tools

There are multiple types of reporting tools. Some include dashboard software, scorecard tools, data visualizations, and ad-hoc reporting. Dashboards enable easy access to reports, while scorecards present the performance data to pick out the high-achievers.

Ad-hoc reporting creates different types of reports according to the evolving business needs. Data visualization software turns data into easy-to-read enhanced visuals.

Why Are Reporting Tools Important?

  • Reporting tools can help a business gather and organize data from various sources.
  • These tools manage data in an easy-to-interpret and attractive way.
  • A reporting tool can help you save and download data into multiple formats - printed, distributed, presented, and visualized.
  • They compile large amounts of data into an easy-to-understand format.

Reporting tools allow you to ask big-picture questions and help you make decisions that are best suited for your business.

How to select the right Data Reporting Tool?

You can choose the right data reporting tool based on the factors below:

User Interface - You need to pay attention to how the app works with the user. Is the tool well-designed, interactive, and easy to use?

Functionality and Features - If you are paying a good amount of money for the best features, you must also know how to utilize its features.

Robust Reporting - You must check whether the reporting features of the app are automatic, easy to learn, and visually appealing. The software must also be able to present and distribute data in various formats.

Integrations - Another underrated feature is integrations. The software must be easy to integrate with a wide range of different apps/interfaces.

Sourcing - The reporting tool you choose must be able to extract data from varied sources and make it available across multiple devices.

Best Data Reporting Tools

  1. Zoho Analytics

Zoho Analytics is an easy-to-use reporting tool that allows users to convert raw data into comprehensive reports and dashboards. The software lets you collect, filter, and enrich data so you can analyze it at the tip of your hat.

Users can create reports in minutes from the input data. Plus, it has an AI that assists in creating insights, forecasting trends, and creating patterns. This is particularly useful for sales, marketing, and project management. This tool has separate iOS and Android versions.

Key features -

  • Multiple connectors for business apps, databases, and cloud drives
  • Diverse visualization options like Charts and Pivot tables, KPI, and Custom themes
  • Integrated business analytics that analyzes data from multiple business apps
  • White label solutions for BI analytics portals and embedded analytics
  • Augmented analytics using AI and ML-powered assistants that can interpret queries
  • Allows collaboration with other users and creates reports based on your project metrics.

Pricing: Zoho Analytics offers a free plan before charging 22$ per month. This tool lays out plans like Standard, Enterprize, and Premium.

2. SAP Crystal Reports

SAP is popular among small and medium-sized businesses. It is a Windows-based application that can work both offline and online.

Another reason for its popularity is that it can build reports from SAP and non-SAP data sources like Microsoft Excel, SQL Server, etc. It also offers design interfaces and efficient workflows. This tool also enables you to give reports in 28 different languages.

Key Features -

  • Multiple formats for content distribution
  • Easy interaction with SAP HANA
  • Allows interaction with various data sources
  • Supports multiple languages for reporting
  • Robust report writer and designer
  • Can track information and keep data organized
  • Avoid intervention of layers
  • Easy navigation system

Pricing: This tool offers a free trial before charging $495 per license.


One of the best features of BIRT is that it is an open-source reporting tool. This reporting tool comprises a visual report designer and runtime component for the JAVA environment. This tool is used for JAVA and JAVA EE projects. In addition, this tool is used for reporting done on web applications.

Key Features -

  • It can be integrated with almost any data source
  • Can analyze billions of records in seconds
  • OS agnostic
  • Allows you to check data in a single view
  • Best open source reporting tool to clean and enrich data
  • User autonomy and self-sufficiency

Pricing: As it is an open-source tool. Therefore, it does not include any charges.

4. Tableau

Tableau is one of the most popular tools for data analysis and visualization. The software takes inputs in raw data and transforms them into powerful visualizations like dashboards. It is an ideal tool for professionals because it is user-friendly and not code-heavy.

This tool transforms structured query language code into data visualization with low programming.

Key Features -

  • Best tool for embedded analytics
  • Can create powerful visualizations
  • Can integrate with other business tools like Google Cloud, SAP, etc.
  • Can easily collect data from anywhere in any format
  • Low-code interface that effortlessly allows a wide range of visualizations
  • Great for reporting and shareability
  • 150 in-built functions

Pricing: The data reporting tool offers a free trial before charging $12/ month.

5. Whatagraph

Whatagraph is one of the most preferred tools for marketing and social media. It lets you monitor your data across your marketing channels and creates reports based on demand.

Its popularity among digital agencies is due to its automated, user-friendly platform that generates appealing visuals for multi-account marketing. It also allows you to transfer customized data from Google Sheet and API.

You can even input your key performance indicators to track your progress. In addition, this reporting tool offers 30+ integrations and custom APIs for business-level analytics.

Key Features -

  • Includes ready-to-use templates
  • Drag and drop reports and dashboard builder
  • Has a public API
  • Offers custom data import
  • Cross-channel reporting
  • Enable you to collaborate with your team easily
  • Offers Live Chat Support

Pricing: This tool offers a free trial period before charges apply. It offers three plans, Professional costing $119 per month, Premium costing $279 per month, and Growth which costs $699 per month.

6. Wrike

Wrike is a reporting tool specially built for project management. It is an easy-to-use software suitable for teams from five to an unlimited number of people.

This tool easily tracks metrics, productivity, and overall project performance while allowing multiple users to collaborate. In addition, it is a highly configurable tool that allows users to customize their workflows, reports, request forms, and dashboards.

You could even choose from existing project templates for generating quicker reports.

Key Features -

  • Enables users to choose from 12 visualizations of metrics, project progress, etc.
  • Users can easily schedule reports to inboxes and share them with others
  • Includes drag and drop feature for effective task management
  • Offers 400+ pre-built native integrations
  • It Shows visual timelines enabling you to monitor the deadlines with ease
  • Allows multiple team members to collaborate

Pricing: Wrike has a free version for up to 5 users and a 14-day free trial for paid plans. After that, the paid subscription begins at $9.80 per month.

7. Phocas

This reporting tool is a flexible solution that can grow its scale with your business. This tool is used in distribution, retail, and manufacturing industries. Phocas software builds your dashboards and scorecards in a very straightforward way.

It makes ad-hoc data analysis intuitive. It consists of enriching visualizations that improve presentations for both presenter and viewer.

A great feature of this tool is that you can access it from any device. Primarily it provides out-of-the-box integrations with well-known ERPs.

Key Features -

  • Allows you to schedule reports and set reminders
  • Provides a private cloud option
  • Includes real-time reporting and analytics
  • Provides advanced visualizations
  • Provides Big Data Services
  • It can be optimized for devices like PCs, notebooks, tablets, and smartphones.

Pricing: According to reviews, the pricing for Phocas starts at $500 per month. Contact the company to know more plans.

8. DBxtra

This reporting tool is one of the best report designing tools. It comes with a web-based interface that provides desktop viewer features for free. This tool allows non-experienced report designers to produce web-based dashboards and offers a cloud-based solution to create reports.

In addition, this report designer tool can connect to various databases for creating your reports. Another feature of this software is its low-code programming, allowing you to easily create attractive reports.

Key features -

  • Allows you to schedule time for creating automated reports
  • Design dashboards in minutes
  • A powerful and flexible reporting environment
  • Has an XL reporting service for real-time data in Excel
  • No additional hardware or software required
  • Easy and quick database reports and queries

Pricing: This tool offers a free trial before charging $980.

9. Hive

Hive is a reporting tool that is known for its interactive dashboards. Hive includes features including project management, flexible task management along with reporting. It makes it easy to control team utilization across projects by allocating accurate resources to real-time data.

That allows you and your team to see the big picture and progress accordingly. It also allows you to condense data from different places to one place to organize it. This reporting tool easily integrates with other software to streamline your reporting process.

Key Features -

  • Easy to integrate with 1000+ tools through Zapier
  • Cloud-based service that allows you to access data from any internet-equipped device
  • Can easily track data in real-time
  • Easily import data from other tools like Smartsheet or Trello
  • Easy access to a timesheet that allows your team to see the bigger picture
  • Interactive dashboards to gain actionable insights for projects

Pricing: The software offers a free trial before charging $12 per month.

10. AnswerRocket

One of the best features of this software is that you can optimally use the tools without having any technical knowledge. This analytical tool has automated analysis to answer questions immediately. Answer Rocket tracks business performances, trends, and opportunities and is entirely web-based. That means you can access it from any system.

Key Features -

  • Easy to customize options
  • Allows complete data exploration
  • Provides a fast and active analysis
  • Can create charts based on your specific requirements
  • Provides scalable and secure performance
  • Can schedule reports and send them via email

Pricing: Contact the company to know the charges.

Some Tips You Need To Know For Using Reporting Tools

Credit: Canva

  1. Choosing the right reporting tool for your business: For example, if you own a marketing business, you must pick a tool that supplies consumer behavior data.
  2. Consider the structure of your business: Another tip for picking a reporting tool is to consider the structure of your business system. For example, if you need to know whether your business encourages independent work or collaborations, choose a reporting tool accordingly. For instance, companies that provide freelancers can use a reporting tool that encourages independent work.
  3. Select the right format: You must pick the appropriate format to display your data. Certain types of data suit only limited formats. You must ensure your data fits the format and is easy for the user to understand. For example, financial or research analysts can choose the tools that create line graphs.
  4. Customizing the tools: You can customize the selected tool according to your needs. Interestingly, most reporting software allows you to customize the template to match your business's colors, layouts, and branding.
  5. Be aware of your audience: It is important to be aware of the audience. You must always consider who you share the report with and their understanding level. It is an excellent way to ensure that you use a tool with the right amount of simplicity or complexity. For instance, you can choose a tool that presents data graphically if you work in marketing.

Regardless of the tool you choose, you must consider the time, effort, and capital required to invest for the best results.

In addition, as the technological world grows, the risk of losing data or data breaches increases rapidly. Irrespective of the reporting software you choose, it is always a risk. Every tool is expensive and cannot guarantee if it can fulfill all its functions.

But what if you could achieve all the good results without any hassle?
Hiring a virtual assistant for your startup could be the next best thing.

Why Should I Hire A Data Reporting Virtual Assistant?

Source: Canva

  • Hiring a virtual assistant for your business is a minimal or no-risk option. A virtual assistant can fulfill your business requirements while working remotely.
  • A virtual assistant assists you with all data management tasks. In addition, they can do multiple other tasks.
  • Clients get the benefit of working with a full-time team member with a VA. How? A virtual assistant works with same dedication but at a fraction of the cost.
  • You work with a trained professional with a problem-solving mindset and can take up challenging tasks.
  • You can read more about the benefits of a virtual assistant here.

What tasks can a Virtual Assistant do for me?

A data reporting virtual assistant can do data entry, data sorting, data management & storage, and data processing.

Bonus - Your virtual assistant can handle calendar management, inbox management, and scheduling appointments; the list is long. Imagine the time you will save to focus on core business tasks when a virtual assistant can tackle all the repetitive, time-consuming tasks - which are essential to do daily for smooth business operations.

Why is a data reporting virtual assistant a good-value deal for you than a full-time hire?

According to - “the average Top Data Management Executive salary in the United States is $233,945 as of June 28, 2022, but the range typically falls between $204,946 and $282,623.”

A Wishup virtual assistant costs you $1800 monthly, which includes handling many tasks. And it does not require you to set up a fixed working place.

This is why a virtual assistant is a good-value deal for businesses of any size.

How can I hire a VA for data reporting from Wishup?

  • Set up a free consultation here.
  • Share your requirements.
  • Pick the profile, best-suited to your business requirements
  • You can start working with a data reporting virtual assistant in a minimum of 24 hours.

What if I am not satisfied with the Virtual Assistant?

Clients get a 15-day money-back guarantee, no questions asked, if unsatisfied with the virtual assistant’s services.

It is a risk-free trial period policy for clients.

Alternatively, clients get an instant replacement if they want to upgrade their virtual assistant services.

Concluding Note

Regardless of the reporting tool you choose, there are always limitations and setbacks, not to mention soaring monthly prices. No matter how good your software is, it can only perform delegated tasks. You cannot expect it to work according to your business.

But all these changes when you hire a virtual assistant for data reporting. Virtual assistants can execute multiple tasks in a time-efficient way. Clients don’t have to set up office space or provide extra benefits - they can easily choose the hours the VA is required and pay accordingly.

All businesses require time and support to grow successfully. Although most tools cannot help those departments, virtual assistants do their best to make your business a hit. At Wishup, our virtual assistants can give you the best benefits with minimal effort.

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Writer with Wishup. Reader. Avid Movie Watcher. Apart from that, I thrive on apps and naps.

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