Bookkeeping and accounting - do the two terms sound synonymous to you?
Do you often use the two of them interchangeably?
They are often each other’s impersonators, just like you’d never know who the real Spiderman is!
That remains a hot topic of discussion among businesses because there’s often a lot of confusion about it. Sometimes, understanding the difference between the two can be tricky. For example, both bookkeepers and accountants work with your books of accounts. Still, there are some differences that every business owner needs to be aware of before deciding which one to hire.
Some of the questions that could be in your mind while hiring a virtual assistant bookkeeper could be;
How do I know if my business needs an accountant or a bookkeeper?
Do I need one permanently, or can I hire them on contract?
Do I hire a virtual bookkeeper or an in-house one?
Do I only need a bookkeeper if I own a small-sized business?
This blog will help you understand the two roles in detail to help you choose the ideal fit for your business.
What does a Bookkeeper do?
Let us first understand the role and responsibilities of a bookkeeper. A bookkeeper is responsible for recording day-to-day financial transactions, updating a general ledger, and preparing trial balances for perusal by accountants.
They also maintain requisite documents for taxation compliance, monitor cash flow, and assist in preparing financial reports, which helps management make strategic decisions. Here are the most common responsibilities of a bookkeeper:
- Maintaining a balanced general ledger
- Preparing trial balance for the accountants
- Monitoring the variances from the projected budget
- Establishing different accounts
- Keeping records of financial transactions
- Assist in preparing financial reports by collecting, analyzing, and summarizing accounting information.
- Developing a system to account for financial transactions by establishing a chart of accounts
There may be additional responsibilities based on the unique needs of your business. For example, a bookkeeper may be required to learn a specific accounting software system.
If you want to hire a professional bookkeeper, look for candidates certified by the National Association of Certified Public Bookkeepers or the American Institute of Professional Bookkeepers. They will have the letters CPB or CB after their names. However, obtaining one of these certifications is unnecessary to work as a professional bookkeeper.
What does an Accountant do?
In contrast to a bookkeeper, an accountant may have to crunch the numbers given by the bookkeeper, but these are only a part of their skill set. It is vital to possess sharp logic skills and big-picture problem-solving abilities. In addition, accountants must use the small pieces of information put in place by the bookkeeper to draw much more significant and broader conclusions. Here are the most common responsibilities of an accountant:
- Preparing Income tax returns
- Conducting reviews of various company financial statements
- Performing accounts analysis
- Conducting routine audits to ensure that the company's financial statements follow ethical standards.
- Preparing forecasts and what-if analysis
- Monitoring indirect taxation and preparation of returns
- Financial risk assessment associated with contracts
- Helping make business structure decisions like carving out provisions and reserves.
Consider hiring a certified public accountant if you need someone with more advanced accounting skills. Accountants who have earned a higher education and passed the CPA exam are known as CPAs. CPAs must also keep their certifications current to stay current on significant tax law changes.
However, CPA certification is not required to work as an accountant. Some accountants hold a bachelor's degree in accounting but are not certified as CPAs.
What are the differences and similarities between an Accountant and a Bookkeeper?
Bookkeepers and accountants are both professionals who work with financial data, but their roles differ in several ways. At a basic level, bookkeepers are responsible for recording daily financial transactions, maintaining your business's financial records, and producing financial reports. Contrarily, accountants provide a higher level of financial analysis and advice.
Bookkeepers are responsible for recording financial transactions such as sales, purchases, and payments made by the company. They maintain accurate business financial records, including the general ledger, accounts payable, and accounts receivable. Bookkeepers also reconcile bank accounts, manage payroll, and prepare financial statements such as income statements, balance sheets, and cash flow statements.
In contrast, accountants focus on analyzing financial data to provide insights and guidance to business owners. They often collaborate with bookkeepers to ensure financial records are accurate and complete. Accountants also handle more complex financial tasks such as creating budgets, forecasting financial trends, and analyzing financial data to help businesses make informed decisions.
Overall, while both bookkeepers and accountants deal with financial data, their roles differ in their level of responsibility and the depth of financial analysis they provide. Businesses must determine which type of financial professional they need based on their unique financial needs and goals.
Despite their differences, bookkeepers and accountants share some similarities in their roles. Both professionals work with similar financial information; their primary goal is to help businesses manage their finances effectively.
Bookkeepers and accountants work with financial records to ensure they are accurate and complete. They also collaborate to prepare financial statements, such as income statements, balance sheets, and cash flow statements. Both professionals also have to maintain the confidentiality and privacy of financial data.
Moreover, bookkeepers and accountants are essential in ensuring businesses comply with tax laws and regulations. Bookkeepers ensure that financial records are complete and accurate, making it easier for accountants to prepare tax returns and identify potential tax deductions. Accountants use their expertise to navigate complex tax codes and ensure businesses pay the correct taxes.
In summary, while bookkeepers and accountants have different roles, they share many similarities in their approach to managing financial data. Both professionals ensure businesses maintain accurate financial records, prepare financial statements, and comply with tax laws.
Bookkeepers vs Accountants: Job Description
Bookkeepers and accountants perform different tasks in the financial management of a business. Understanding the differences in their job descriptions can help business owners determine which professional to hire based on their specific needs.
Bookkeepers are responsible for recording and organizing financial transactions. Their primary responsibilities include -
- maintaining financial records,
- reconciling bank accounts,
- managing accounts payable and accounts receivable,
- and generating financial statements.
Bookkeepers must be detail-oriented, organized, and proficient in accounting software.
Accountants, on the other hand, provide a higher level of financial analysis and advice. Their job responsibilities include -
- analyzing financial data to provide insights and recommendations to business owners,
- preparing tax returns,
- creating budgets and forecasts,
- and conducting audits.
Accountants must have excellent analytical skills, be detail-oriented, and have a thorough understanding of tax laws and regulations.
While bookkeepers and accountants share some similarities in their job descriptions, their primary responsibilities differ. Bookkeepers focus on recording and organizing financial transactions, while accountants provide financial analysis and advice to business owners. Both professionals work closely together to ensure accurate financial data and prepare financial statements.
Who is the right fit for my business: Bookkeeper or Accountant?
Now that we are clear on the roles of the bookkeeper and accountant, let us return to our original question: who to hire.
The answer is that you need to hire a bookkeeper and an accountant for your business. Let us discuss this in the context of the size and type of your business:
- If your small business has a lower transaction volume, you should have both roles part-time. A regular bookkeeper can spend a few hours per week managing the transaction entries and ensuring documentation. You can hire an accountant for specific needs like audits and tax filing.
- If your transaction volume is higher, you may need a full-time bookkeeper (one or more bookkeepers). Accountants can be hired on a retainer basis.
- For larger businesses and enterprises, the transaction volume and complexity are higher. As a result, you need a team of bookkeepers and accountants to manage your accounts.
Could we just have an accountant do the bookkeeping tasks?
Well, that is not likely to be an optimal solution. Accountants are a lot more expensive. The bookkeeping hours required are much more than those required to file taxes or other accounting activities. It will escalate costs without delivering incremental benefits.
Further bookkeeping can be done remotely from offshore locations to reduce costs further. Virtual bookkeeping is an efficient, cost-saving solution for modern businesses that want to improve their operations without burning a hole in their budget. With virtual bookkeeping services like Wishup, you can get the quality of a full-time bookkeeper at only a fraction of the price.
One of the most common questions small business owners ask is when to hire a bookkeeper or an accountant. While the answer depends on each business's unique financial management needs, here are some general guidelines to help you determine when to hire each professional:
When to hire a bookkeeper:
- When you have a high volume of financial transactions that need to be recorded and managed.
- When you need help with day-to-day financial tasks, such as invoicing, accounts payable, and accounts receivable.
- When you need someone to reconcile your bank accounts, ensure that your financial records are up-to-date and accurate.
- When you need to generate financial statements, such as balance sheets and income statements.
When to hire an accountant:
- When you need help with tax planning and preparation, including identifying potential tax deductions and minimizing your tax liability.
- When you need to create budgets and forecasts to help you make informed financial decisions.
- When you need help with financial analysis, including understanding your business's financial performance and identifying areas for improvement.
- When you need to conduct audits to ensure that your financial records are accurate and compliant with tax laws and regulations.
How do you hire a bookkeeper or accountant?
Now that you know when to hire a bookkeeper or accountant, the next step is determining how to hire one. Here are a few options:
Hire a virtual bookkeeper from Virtual Assistant Company:
One of the easiest and most convenient ways to hire a virtual bookkeeper is to work with a virtual assistance service like Wishup. Virtual bookkeepers can provide all the same services as in-person bookkeepers but can work remotely, saving you time and money on office space and equipment. Wishup's virtual bookkeepers are highly trained and experienced in managing financial records and can help you keep your finances organized and up to date.
Use a staffing agency:
Another option is to work with a staffing agency specializing in financial professionals. Staffing agencies can help you find qualified bookkeepers and accountants and handle the hiring process for you, saving you time and effort. Remember that staffing agencies will charge a fee for their services, so be sure to factor this into your budget.
Post a job listing:
You can also post a job listing on online job boards or local newspapers to find a bookkeeper or accountant. This option can be time-consuming, as you must sift through resumes and conduct interviews to find the right candidate. However, it can also be cost-effective, as you will have more control over the hiring process and can negotiate the terms of the job directly with the candidate.
Regardless of your choice, conducting a thorough screening process is crucial to ensure that the bookkeeper or accountant you hire has the necessary skills and experience to manage your finances effectively. Don't hesitate to ask for references or conduct background checks if necessary.
Benefits of outsourcing to Wishup's virtual bookkeepers
Hiring a wishup bookkeeper will make you more accessible for the tasks that need your utmost attention and take away all the financial mess from your business!
By hiring a virtual bookkeeper from Wishup, you can have access to many benefits, such as -
- Top talent: Wishup hires only the top 01.% applicants from a global talent pool to provide you with the crème de la crème.
- 24-hour onboarding: Wishup offers 24-hour onboarding for all clients, ensuring a seamless transition to working with a virtual bookkeeper. This means you can start managing your finances more efficiently and effectively in no time.
- In-house training on over 70 tools: Wishup's virtual bookkeepers are highly trained in using over 70 no-code tools, including popular accounting tools like QuickBooks, Xero, and FreshBooks, ensuring they can provide expert support and advice on your finances.
- Instant replacement: If your virtual bookkeeper is unavailable for any reason, Wishup offers instant replacement with another qualified professional, ensuring that your finances are always managed seamlessly.
- Data security: Wishup takes data security seriously and has strict non-disclosure agreements (NDAs) in place to protect your sensitive financial information.
- Dedicated account manager: Each client is assigned a dedicated account manager who oversees the bookkeeping process and ensures that your VA's work is on track.
- 7-day money-back trial: Wishup offers a 7-day money-back trial for all new clients, giving you the chance to try out their services risk-free.
Make the smart choice for your business!
In conclusion, both of these roles are critical and informed. Using a bookkeeper helps you bring efficiency to operations, increase accuracy in accounting, and drive down your costs.
FAQs related to Bookkeeper Vs. Accountant
Which is better accounting or bookkeeping?
The decision between accounting and bookkeeping is based on your specific requirements. Bookkeeping is concerned with daily financial transactions and record-keeping to ensure that financial data is accurate and well-organized. On the other hand, accounting encompasses a broader range of financial activities, such as financial analysis, data interpretation, and preparing financial statements and tax returns.
Is bookkeeper higher than accountant?
Accountants typically hold a higher position in the hierarchy than bookkeepers due to their advanced education and broader responsibilities. However, it is critical to recognize that both roles are necessary for effective financial management and that each plays a distinct and valuable role in an organization's financial health.