Virtual Assistant Software - 23 Must-Have Tools in 2024

From communication to time management and bookkeeping to social media management, businesses today have many tasks to complete. Using virtual assistant software can help you do all these tasks easily. You can automate various tasks and save time. Virtual assistant software tools are a boon for executives and entrepreneurs. These tools help you be more productive while achieving better results.

With so many tools in the market, deciding which tool to use is challenging. To make your work easy, we have compiled a list of 23 software tools in this blog. You can use the software listed to manage projects, schedule meetings, store files, or conduct meetings. The blog will help you know the software tools available and guide you on which to choose for your business.

Benefits of Using Virtual Assistant Software Tools

Using software helps you automate tasks and do them efficiently. The benefits of using virtual assistant softwares will help you understand why you should start using them.

Streamline communication

When you use software tools for communication, the process is streamlined. Whether you communicate with your staff or clients, you can ensure timely communication through communication software.

Improve productivity

When you use software, you reduce the time taken to do work. It helps you achieve more. Software tools help you be accurate and work efficiently. You can improve your overall productivity by using virtual assistant software tools.

Reduce errors

When humans work, errors do occur. But when you use software, the chances of errors are minimized. By reducing errors, you are improving the quality of your work. Improved quality helps you keep your clients satisfied.

Faster response times

When you use software, you can work fast. The time taken to complete tasks improves. Faster response time leads to client satisfaction.

Better organization

Using software tools improves productivity and efficiency. Time tracking helps you plan projects and organize your work better.

Best Virtual Assistant Softwares in 2023

Communication Tools

Slack

Overview

VAs must regularly communicate with clients and software that helps them in Slack.

Special Features

Slack is a tool for team communication that you can use to create channels for interaction. You can share files, send messages, make video calls, and do much more using Slack.

Pricing

The basic tool is free to use, and for advanced features, you can use either the Pro or Business option, priced at $6.67 per month and $12.5 per month, respectively.

Zoom

Overview

Zoom is one of the best VA Software for video conferencing.

Special Features

You can use Zoom for online meetings, record videos, and even stream them online. With features like waiting rooms and authentication, Zoom ensures your meetings are secure. The concept of 'work from home' became easy thanks to Zoom. While the basic software is free to use, it has limitations.

Pricing

The Business plan is priced at $19.99 per month and has all the features you need.

Google Meet

Overview

If you want a great video conferencing tool that comes for free, you can choose Google Meet.

Special Features

You can make audio and video calls using the software. Google Meet's features make it convenient whether you want to conduct a meeting or have an online webinar. For virtual assistants choosing between Google Meet and Hangouts, understanding the differences in 'google meet vs hangouts' can be crucial for selecting the most suitable platform for client interactions and team meetings. Screen sharing and sharing files are other useful features that make this tool popular.

Pricing

While the basic tool is free, if you want secure access for your business, you can use Google Workspace, priced at $7.99 per month.

Accounting and Bookkeeping Tools

QuickBooks

Overview

QuickBooks is the best bookkeeping software for bookkeeping services.

Special Features

You can use this software for all your basic bookkeeping operations. From creating invoices to tracking expenses, many handy features make QuickBooks a powerful bookkeeping software for small and midsize businesses. It is a cloud-based software that is secure.

Pricing

Pricing starts from $25 per month and goes on to $180 per month, depending on whether you want advanced features.

FreshBooks

Overview

For small businesses, FreshBooks is the ideal bookkeeping tool to use.

Special Features

You can easily do all basic bookkeeping operations like invoicing, tracking income and expenses, and generating reports. You can use this tool as an app on your Android or iOS mobile phone.

Pricing

The basic package, Lite, starts at $5 monthly for 5 clients. The premium package has all the features you need and is priced at $50 per month.

Wave

Overview

An ideal tool for entrepreneurs, Wave is a financial tool that has all the basic bookkeeping features.

Special Features

You can use Wave to track income and expenses and generate invoices. You can easily link the tool to your bank account. Wave has an app that allows you to scan documents like receipts.

Pricing

The best part is that Wave is completely free to use. You must pay $30 plus $6 per employee to use the Payroll feature.

Time Tracking Tools

Toggl

Overview

Tracking time spent on work is essential since it is related to billing. Toggl is a handy tool that makes time tracking easy.

Special Features

With over 5 million users, Toggl allows you to create work schedules and manage projects. You can integrate it with your mobile, browser, or smartwatch for effective time tracking. The basic version is free but restricted to 5 users.

Pricing

The Starter and Premium plans are priced at $9 and $18 per month per user.

Time Doctor

Overview

Time Doctor is a convenient tool to keep track of billable hours.

Special Features

You can easily carry out analysis and generate reports that are useful for billing. A powerful feature of the tool is it offers productivity insights to help you. It is the ideal tool for remote working.

Pricing

A free trial is available for 14 days. Pricing plans start from $5.9 per user per month, including unlimited projects, basic reporting, and unlimited screenshots.

Harvest

Overview

Harvest offers time tracking along with many other attractive features.

Special Features

You can track time across different projects and teams. Invoicing is also available, as are payments. The reports option allows you to get insights to improve your business. Integration with other tools is available.

Pricing

The basic plan is free, with just 1 seat and 1 project. For unlimited seats and projects, you can choose the pro plan billed at $10.80 per month per seat.

Scheduling and Appointments Tools

Calendly

Overview

For all your scheduling and appointment needs, Calendly is a great software to use. You can use it to schedule appointments.

Special Features

It is an easy tool to use. Just send the link to your contacts; it takes care of reminders. You can even use this tool to collect payments.

Pricing

While the basic software is free, two other plans with advanced features and unlimited use are available. The Essentials plan is priced at $8 per seat per month, and the Pro plan at $12 per seat per month.

Doodle

Overview

Doodle is a free software for online scheduling.

Special Features

Whether you want to schedule a meeting or an interview, you can use Doodle. The software integrates with most other apps and tools. You can choose the paid plans if you want advanced features like custom branding and no ads.

Pricing

The Pro plan is for 1 user and is billed at $6.95 monthly. For 5 users, you can choose the Teams plan priced at $8.95 per user per month.

Acuity Scheduling

Overview

Whether you want to schedule a meeting, an interview, a workshop, or a reminder, you can do it using Acuity Scheduling.

Special Features

The tool has useful features allowing you to accept payments and can be integrated with most other apps. A free 7-day trial option is available.

Pricing

Plans start at $16 per month for 1 user and go up to $49 per month for up to 36 staff and locations.

LatePoint

Overview

LatePoint is an intuitive, customizable WordPress booking plugin offering seamless scheduling, robust integrations, and a user-friendly dashboard.

Special Features
LatePoint features easy setup, customizable forms, real-time availability, automated reminders, diverse integrations, and comprehensive data analytics for efficient appointment management.

Pricing

LatePoint offers a Pro version starting at $49/year for a single domain, with plans up to $530 per year for 10 domains.

Project Management Tools

Asana

Overview

Asana is one of the best virtual assistant software for project management. You can easily manage the entire project management life cycle using this tool. Asana lets you use Kanban boards to simplify your agile project management and sprint plans.

Special features

Team management is a key feature that allows entire teams to work on the software with different access rights. The free version has most of the basic features.

Pricing

If you want advanced features, you can choose the Premium or Business plans, priced at $13.49 per user per month and $30.49 per user per month, respectively.

Trello

Overview

If you need a powerful yet flexible Project Management tool, Trello is the software to use.

Special Features

You can use Trello to manage workflows for projects of any size effectively. Automation, integration with other apps, and 'to-do' lists are a few handy features this tool offers. It is free software for individuals and teams.

Pricing

If you need to deal with multiple projects and want advanced features, you can choose the premium plan billed at $10 per user per month.

Basecamp

Overview

Basecamp is project management software that is simple to use for teams.

Special Features

The powerful dashboard makes it easy to use this tool. You can create to-dos to manage your work. Scheduling, file sharing, and messaging are other useful features. You get a 30-day free trial to start with.

Pricing

Small teams and freelancers can use the basic plan at $15 per user per month. Larger businesses can use the Pro plan, priced at $299 monthly for unlimited use.

Ganttic

Overview

Ganttic is project and resource management software that helps you keep tracks of project deadlines and team members’ tasks.

Special Features

Visual drag and drop Gantt charts are simple to use and help plan the big picture. Monitor workload, hours, and vacations to ensure no one is overbooked or stretched too thin. Start with a free 14-day trial and unlimited customer support.

Pricing

Resource-based pricing means you can choose the right plan for your team size. Choose a free plan, with up to 10 resources. Or monthly plans start at $25 for 20 resources, unlimited projects, users, and features.

Password Management Tools

LastPass

Overview

Managing passwords can be tough, so use a password management tool like LastPass to securely keep all your passwords in one place.

Special Features

You can install LastPass as an extension for your browser, and it saves all your passwords. The next time you visit a website, the tool automatically fills in the usernames and passwords. The tool is available for free.

Pricing

You can choose the premium plan priced at $3 per month if you want advanced features.

1Password

Overview

1Password is a password manager tool that helps you set strong passwords and saves them.

Special Features

Apart from saving passwords, there is much more the tool offers. It has 1Password University, which offers useful resources to help you manage passwords.

Pricing

You can try the tool for free for 14 days. For personal use, pricing is $2.99 per month. For small teams, choose the starter pack billed at $19.95 monthly.

Dashlane

Overview

Dashlane allows you to save all your passwords, so you don't have to worry about remembering them.

Special Features

Dashlane allows you to save passwords across different devices. It also allows you to autofill your data helping you fill forms conveniently. There are 2 plans on offer to choose from depending on the features you want.

Pricing

The Team plan for small teams is priced at $5 per user per month. Larger businesses can choose the Business plan billed at $8 per user per month.

File Sharing and Document Management Tools

Google Drive

Overview

With a Google account, document management becomes easy, thanks to Google Drive.

Special features

You can store all your files on the cloud, ensuring a backup is ready anytime. It can be synced with your computer folders, making version control easy. It is a part of the GSuite package that includes many other useful tools.

Pricing

It is free for up to 15 GB of storage. For 100 GB storage, you must pay $1.99 per month.

Dropbox

Overview

If you want to store files on the cloud, Dropbox is a popular software. It is one of the leading file-sharing tools.

Special Features

Apart from file storage, you can also use it to collaborate with others by sharing files. Version control is easy, and you can even comment on changes made.

Pricing

For a single user, the tool is available for free. If you want to use it for teams, prices start at $19.99 per month and go up to $25 per user per month.

Papersign

Overview

Papersign makes creating, sending, and signing documents a lot faster and easier. The powerful editor lets you upload PDFs, create documents from scratch, or mix and match the two and add your own logos, photos, custom fonts, and colors.

Special Features

Very powerful document editor that lets you edit your PDFs, add custom branding, sign document certification of completion, audit trail, signing workflow, and signer delegation.

Pricing

Pro plan of $20 for a single user per month.

Social Media Management Tools

Hootsuite

Overview

Hootsuite is a useful tool for social media management with many useful features.

Special Features

Hootsuite helps you schedule the posting of content on different platforms. You can use the tool to respond to messages and engage with users. It is also useful to manage ads.

Pricing

For 1 user, choose the Professional plan, for which the pricing is $49 per month. For 3 users, pricing for the Team plan is $129 per month.

Buffer

Overview

Buffer has handy features to help you with social media management. It has useful reports to fine-tune your social media plan.

Special Features

There are two products. The Publish product allows you to publish your content on various platforms. Analyze is a product that gives you insights into how well your social media strategy has worked. The reports will help you fine-tune your social media plan.

Pricing

The basic product is free with some limitations on use. For all features, you must pay $6 per month per channel.

Sprout Social

Overview

Sprout Social allows you to schedule and post content to all your social media accounts. You can respond to messages from one place, making user engagement easy.

Special Features

The software offers many options for effective social media management, from planning your strategy to analyzing its effectiveness.

Pricing

Pricing varies from $99 to $169 per month, depending on the number of channels.

Looking for Quality Virtual Assistants? Hire from Wishup

If you need a virtual assistant (VA) who can use all the software tools listed above, you must hire them from a virtual assistant company like Wishup. You can find the best quality talent on Wishup for your work. Working with Wishup has many benefits that include:

24-hour onboarding

Wishup's robust processes ensure your VA's onboarding is done within 24 hours. It allows your VA to start work almost immediately.

Instant replacement

If you are unhappy with your VA's work, you can get an instant replacement. Just let Wishup know, and they will send a new VA for your business.

Dedicated account manager

Wishup appoints a dedicated account manager for your work. You can get in touch with them for any of your requirements or to get any issues resolved.

7 Day risk-free trial

Start working with a 7-day trial to assess the VA's work. If you are not happy, you can get your money back.

Pre-trained and pre-screened virtual assistants

All VAs are pre-trained on the top software tools. They are screened to ensure they will meet your needs. Only the top 1% of applicants make it to the final selection.

You can hire a VA in 3 easy steps:

• Decide on the work the VA has to do.
• Consult with Wishup so they find the best VA for your needs.
• Complete onboarding within 24 hours so your VA is ready to start work.

Conclusion

Using the best virtual assistant softwares listed in this blog will help you improve productivity. You can consider virtual assistant outsourcing if you do not have the time to use software tools. When you hire a virtual assistant from Wishup, they would be trained on all these tools. They can carry out all your tasks using automation, so you get the best results from your work.

If you want to hire a virtual consultant, schedule a consultation with Wishup today. You can also let them know your requirements by email at [email protected]. Get the best virtual assistant to make your work easy and achieve better results.

Frequently Asked Questions

Which tools are used in virtual assistant?

Virtual assistants use various tools to make their work easy. They use tools like Quickbooks, Google Drive, Asana, Calendly, and Sprout Social to work more efficiently.

What does a virtual assistant software do?

Virtual assistant software automates various tasks that a business has to do. It helps you save time and do the tasks to get better results.