A virtual administrative assistant is a remote employee who can be hired to assist you and your team with varied office administrative tasks like maintaining and organising database, managing calendars and scheduling appointments, managing emails, creating business/meeting materials and more. They can be hired for partial or full-time support as well.

Virtual Administrative Assistant Job Description Sample 1

If you're a small team and is looking for a virtual assistant to help you with office administration then here's a sample for you.

Job Summary

We're looking for a virtual assistant who can work remotely with our team on varied administrative tasks. The ideal candidate is someone who is very organised, pays attention to detail, and can work under tight deadlines. Similar job experience is not required, but we do need someone dependable who will work hard and bring a positive attitude.

Roles and responsibilities

  • Online Market Research
  • Proofreading and editing business material, reports, newsletter etc.
  • Interpreting data and creating data summary presentations
  • Data entry and database management
  • Calendar management
  • Scheduling and managing appointments
  • Assisting with travel planning and accommodations
  • Manage emails and responding to inquiries
  • Customer follow up
  • Set-up auto-response on Mailchimp, Weber etc.

Job requirements

  • Graduate or above;
  • Work Experience in Administration preferred but not required.
  • Ability to multi-task and work independently
  • Must have good internet access and laptop/PC.

Virtual Administrative Assistant Job Description Sample 2

If you're self-employed and looking for a virtual assistant to help you with basic administrative tasks then here's a sample for you.

Job Summary

Looking for a virtual assistant on an immediate basis to help me our with basic administrative and allied tasks. The ideal candidate would be self-motivated, effective communicator and someone with an experience in a similar role previously.

Roles and responsibilities

  • Creating and editing business reports and meeting data.
  • Researching online for market trends and influencers to network with.
  • Data entry and database management
  • Scheduling and managing appointments and calendar, also setting up reminders.
  • Assisting with travel planning and accommodations
  • Manage emails and responding to inquiries and escalating potential customers.
  • Customer follow up

Skill requirements

  • Well-versed with English, both written and spoken
  • Fast typing skills, 75-80 wpm.
  • Multi-tasking abilities
  • Can stick to deadlines
  • Proficient with Microsoft or G-Suite Products
  • Attention to detail

Virtual Administrative Assistant Job Description Sample 3

If you're looking for a virtual assistant to help you with full-time support on your office related tasks, then here's a sample for you.

Job Summary

We're on the lookout for a tech-savvy and self-driven virtual assistant to work with multiple teams in our company. You will be expected to coordinate between these teams and look after all administrative related tasks of these various departments. Our ideal candidate would be a good team player, great communicator and spontaneous, who is extremely reliable to get work done.

Roles and responsibilities

  • Coordinating between teams and prioritising admin tasks to be done.
  • To allot tasks on work management software like Asana.
  • To arrange for team meetings and book venue and other requirements.
  • Proofreading and editing business material, reports, newsletter etc.
  • Data entry and database management
  • Schedule team meetings and send invites to all team members, also set up reminders for the same.
  • Assisting with travel planning and accommodations
  • Manage emails and responding to inquiries

Skill requirements

  • Well-versed with English, both written and spoken
  • Good team player
  • Graduate or above.
  • Strong multi-tasking abilities
  • Proficient with Microsoft or G-Suite Products

3 Reasons Why Administrative Tasks must be Outsourced

1. Improves the efficiency of processes

Hiring temporary staff to manage the extra workload and slip-offs that can happen when there's so much more important to focus on than filing data or updating records. These slip-offs can cause greater confusion in the longer run and affect the process efficiency. Outsourcing is a simple way to manage that.

2. You can focus on leading your teams well

Plan your next season, connect with your board and gear up to grow your business by simply outsourcing the administrative tasks which can be extremely time-consuming and require a lot of attention to detail.

3. Stay flexible through peak and slow seasons

If you're having a busy season and need all the extra help to manage deadlines and layoffs then hire as much administrative support you require and save money on slump seasons when there's not much to do.

Final Thoughts

There are numerous tasks that a virtual administrative assistant can do. Be sure to outline the specific responsibilities of this role in the job posting. This will help the job seekers understand if they fit the bill or not. A virtual assistant is a very flexible resource and extremely efficient in terms of office administration.

Hiring a Virtual Assistant Job Description Virtual Administrative Assistant Office Assistant
Upasana Iyer

Upasana Iyer

A virtual assistant at Wishup, trained mental health professional with an ardent love for writing. Upasana has over a decade's experience in writing and translation in the media industry.

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