Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

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200+ experts to choose from

Hire  Pre-Vetted Virtual Executive Assistant in 60 Minutes

Starting from $1,299/month

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Choose Wishup with Full Conviction

200+

Pre-Vetted Executive Assistants

15+

Hours Saved Per Executive Per Week

100+

High-Priority Tasks Handled

Why Founders, CEOs & Busy Executives Choose Us

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Instant Onboarding

Onboard a pre-vetted virtual executive assistant within 60 minutes with Wishup.

Flexible Hiring

Use your assistant for part-time or full-time - you decide based on what you need.

Skilled People, Not Beginners

We only hire assistants with minimum 3+ years of experience for executive support.

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What Our Virtual Executive Assistants Do For You

Handle Your Daily Tasks

Your assistant takes care of emails, calls, and paperwork so you can focus on the tasks that need your attention.

Optimize Your Calendar

Never double-book or miss a high-priority meeting again. Your EA prioritizes, blocks, and streamlines your schedule so you stay focused on what matters.

Organize Your Information

Find what you need when you need it with proper filing and organization of your important documents.

Take Care of Communications

Professional emails and calls that sound like you wrote them yourself.

Book Your Travel & Meetings

From flight bookings to budget itineraries, our EAs manage all minute things of travel planning.

Follow Up with Clients

Hire administrative assistant to follow-up with your clients, vendors and team for payments, tasks and more.

Manage Customer Queries

Your EA handles customer queries about your company, products, and services — and escalates only what needs your attention.

Prepare Your Documents

Hire an admin EA to create presentations, documents and meeting notes for you.

Manage Finances

Our Executive Assistants handle tasks such as invoice processing, expense tracking, budgeting assistance & more.

The Tools Our Assistants Use to Execute Fast


Zoho
Trello
Snov.io
Hootsuite
Microsoft Office
Canva
Apollo
Buffer
Phantom Buster
Asana
Slack
ChatGPT
ClickUp
HubSpot
Gemini
Calendly
Zapier
Monday.com
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What other executives say about us

Insights from 1200+ Happy Clients

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☆☆☆☆☆

My EA helps turn my yearly goals into an hour-by-hour schedule. Throughout the day, I just drop WhatsApp voice notes like, ‘Hey, please send an email to so-and-so…’ and it’s done. That mental load is off my head and into a system I trust. At the end of the day, I have 20 drafted emails ready to review, 90% perfect. That workflow is incredibly powerful. It's not something Siri can do, it takes a human.

TA McCann

MD - Pioneer Square Labs, Angel Investor, Serial Entrepreneur (Startups acquired by Google & BlackBerry)

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★★★★★

We have found the Wishup VAs to be a key part of our team at Springboard Pediatric Therapy. Utilizing a remote admin workforce has saved us money by making sure all our physical spaces are used for billable services and created an environment that has all the right, positive and happy therapy vibes.

Trish O'Brian

Pediatric Occupational Therapist & Owner - Springboard Therapy Practice

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★★★★★

Wishup's VA has successfully handled a variety of tasks for us, including email marketing, social media management, managing contractor/vendor communication, and handling administrative tasks. They have been efficient, productive, and always willing to go the extra mile. Since partnering with Wishup, we've experienced a significant improvement in our overall efficiency. Our VA has freed up our time to focus on providing our clients with the best possible care.

Dr. Aleksandra Gajer

Founder - The Gajer Practice

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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★★★★★

I have been using the services of Wishup for close to half a year now and I truly feel this is one of the best investments I have made.

Farhad Ahmed

Founder - Confetti Holdings

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★★★★★

Professional, trustworthy, and competent is how I would describe Virtual Assistants at Wishup. In just a few months, they’ve really impressed me with their services and made my life much easier. I have been able to delegate lots of administrative work and have a good amount of time to work on other serious concerns. I will highly recommend the services provided by Wishup.

Pranay Gupta

Co-Founder - 91Springboards

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★★★★★

I never considered hiring a virtual assistant for my business but Wishup was different, my virtual assistant exceeded expectations! It is more affordable than I thought and the help she provides on a daily basis is incredible! I get more work done with my VA helping me with important tasks like email management, calendaring, bookkeeping and much more. Highly recommended for any tech founder trying to balance time and productivity.

Lance Rodela

Founder & CEO - Shift Health Inc. (Y Combinator S19)

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Everything You Need to Know About Hiring a Virtual Executive Assistant

Every meeting you book, email you chase, or report you update… costs you time you'll never get back. A Wishup virtual executive assistant coordinates your calendar, inbox, stakeholder communication, and board meeting prep — so you can focus on decisions that move the business forward.

What is a Virtual Executive Assistant?

A virtual executive assistant coordinates the operational layer of your work — handling sensitive information, prioritizing on your behalf, and making day-to-day decisions without constant direction. Unlike a general virtual assistant, an executive assistant works directly with C-suite and senior leaders: streamlining schedules, coordinating stakeholder communication, preparing board and investor briefings, and ensuring nothing falls through the cracks.

When you hire a remote executive assistant, you get all these benefits without the overhead of an in-office employee. Wishup virtual executive assistants are pre-vetted, trained in 70+ tools, and ready to onboard within 60 minutes under a signed NDA.

Why Business Leaders Need Executive Assistant Support

Running a business takes enormous time and energy. Most CEOs and founders spend over 20 hours weekly on tasks that don't require their expertise:

  • Sorting through hundreds of emails
  • Scheduling and rescheduling meetings
  • Coordinating travel itineraries and logistics
  • Creating presentations, briefing documents, and EOD reports
  • Following up with stakeholders, vendors, and clients
  • Bookkeeping and expense tracking — many executives also hire a virtual bookkeeper for ongoing financial tasks

By hiring a virtual executive assistant, you immediately free up these hours for strategic work that grows your business. Wishup clients report gaining back 15–20 hours every week — nearly 1,000 hours per year.

Virtual Executive Assistant vs Administrative Assistant — What's the Difference?

The distinction matters when hiring for senior-level support. For a full breakdown, read our guide on executive assistant vs administrative assistant.

  • Scope of work
    An admin assistant handles routine, process-driven tasks — data entry, filing, basic scheduling. A virtual executive assistant operates at a higher level: anticipating needs, coordinating across stakeholders, and prioritizing without being told.
  • Judgment and autonomy
    EAs know which meeting gets rescheduled, which email gets a same-day response, and which briefing needs 48 hours of prep. Admin assistants follow instructions. EAs exercise discretion.
  • Communication level
    EAs regularly communicate with board members, investors, and senior leadership. The standard for clarity, tone, and professionalism is significantly higher.
  • Tools and systems
    Executive assistants work across calendar management platforms, CRM tools, project management software, and communication suites simultaneously.

Virtual Executive Assistant vs In-House Executive Assistant

Still weighing your options? This detailed breakdown of virtual EA vs in-house EA covers cost, flexibility, and what most executives don't consider until it's too late.

Virtual Executive Assistant Traditional In-House Assistant
No office space required Needs physical workspace
No equipment costs Computer, phone, supplies needed
No payroll, HR, or compliance overhead Full employment costs
Flexible hours — part-time or full-time Fixed work schedule
Pre-vetted, trained from day one Training period required
Scale hours up or down as needed Fixed full-time position
Global talent pool Local candidates only
Signed NDA — confidentiality guaranteed Varies by contract

Wishup virtual executive assistants deliver the same high-quality support as in-house EAs — at approximately 40% lower cost, with no hiring delays. Many executives are surprised to find they can get senior-level EA support without paying the $80K+ salary a traditional hire would require.

100 Essential Tasks Your Virtual Executive Assistant Handles


Administrative Tasks by Executive Role


CEO Tasks Director Tasks CFO Tasks COO Tasks Startup Founder Tasks
Optimize complex calendar & scheduling Departmental report compilation Financial document organization Operations calendar coordination Investor pitch deck preparation
Screen and prioritize emails Team meeting coordination Expense report processing Vendor contract coordination Customer feedback collection
Board meeting preparation Project timeline tracking Budget spreadsheet maintenance Staff scheduling oversight Social media coordination
Industry research compilation Client proposal preparation Invoice tracking and follow-up Quality assurance report review Competitor analysis research
Executive bio and profile updates Department budget monitoring Financial meeting preparation Process documentation creation Networking event coordination
Speech and presentation writing Team performance tracking Tax document organization Supply chain coordination Community outreach emails
Stakeholder communication Training session coordination Financial data compilation Facility maintenance tracking Product feedback organization
Travel itinerary planning Departmental KPI tracking Audit preparation assistance Remote team coordination Startup event registration
Conference registration Marketing material review Financial report distribution Standard operating procedure updates Tester communication
Crisis communication drafting Client relationship coordination Banking correspondence Team productivity monitoring Hiring process coordination
Strategic partnership tracking Industry certification tracking Shareholder communication Employee onboarding coordination Software subscription tracking
Board member relationship coordination Cross-team project coordination Cash flow report formatting Compliance documentation review User guide creation
Leadership event coordination Sales pipeline reporting Accounts payable oversight Company wiki maintenance Grant application research
Internal newsletter creation Employee review scheduling Investment portfolio tracking Equipment inventory coordination Legal document organization
Media appearance scheduling Content approval workflows Budget meeting preparation Safety compliance tracking Partnership outreach emails
Executive book research Interdepartmental reporting Financial benchmark research Location expansion research Customer interview scheduling
Personal brand coordination Team building event planning Audit documentation gathering Project bottleneck identification Email drip campaign coordination
Legacy documentation creation Customer feedback analysis Financial presentation creation Remote office coordination Trademark and domain tracking
Philanthropy initiative tracking New hire onboarding Quarterly report distribution Team conflict resolution notes Prototype feedback compilation
Speaking engagement scheduling Training material curation Business expense reconciliation Emergency response protocol updates Business license tracking

How Much Does a Virtual Executive Assistant Cost?

Virtual executive assistants typically cost 40–60% less than in-house staff. For a detailed breakdown, read our guide on how much does an executive assistant cost — including hidden costs most executives don't account for when hiring independently.

  • Freelance platforms
    Typically $15–$40/hour. No vetting guarantee, no replacement cover, no NDA by default.
  • Independent contractors
    $2,000–$5,000/month for experienced EAs. You handle onboarding, contracts, and performance yourself.
  • Managed EA services
    Wishup virtual executive assistants start from $1,299/month — pre-vetted, trained in 70+ tools, onboarded in 60 minutes, and backed by a dedicated success manager.

How to Get the Most From Your Virtual Executive Assistant

Working with a remote executive assistant requires clear communication and structured delegation. Follow these best practices:

Set Clear Expectations

Share your communication preferences, working hours, and priorities from day one. Be specific about deadlines, escalation paths, and quality standards — so your EA knows exactly what success looks like.

Use the Right Tools

Simple tools make remote work seamless. We recommend:

  • Shared calendar management systems — Google Calendar, Outlook
  • Task tracking platforms — Asana, Trello, ClickUp
  • Communication channels — Slack, Microsoft Teams
  • Document sharing — Google Drive, Dropbox
  • Password coordination — LastPass, 1Password
  • Inbox management protocols — so your EA triages, drafts, and escalates the right emails

Build Trust Through Process

Start with core tasks and gradually increase responsibility. Create feedback loops and regular check-ins to ensure alignment. The most successful executive-assistant relationships are built on clear processes, structured reporting, and mutual accountability.

Finding the Right Virtual Executive Assistant for Your Needs

Not all executive assistants have the same skills and experience. When hiring, consider:

Industry Experience

An EA who understands your field requires less onboarding and provides more valuable support from day one. Wishup matches you with assistants who have relevant experience across 50+ industries — including virtual assistant for healthcare, virtual assistant for real estate, legal, finance, and more.

Skill Alignment

Prioritize EAs with proven experience in:

  • Strategic calendar blocking and prioritization
  • Travel itinerary coordination
  • Expense reporting and QuickBooks reconciliation
  • CRM coordination — HubSpot, Salesforce, Zoho
  • Board meeting prep and investor briefing documents
  • EOD reporting and daily executive briefings

Communication Style

Some executives prefer frequent updates while others want full autonomy. Wishup's matching process ensures you get an EA whose working style, response time, and communication approach complements your own. If calendar and inbox coordination is your primary need, this guide on how to hire a calendar and inbox management VA covers exactly what to look for.

Why Wishup Stands Out for Virtual Executive Assistant Services

  • Top 0.1% of 20,000+ applicants — rigorous pre-vetting at every stage
  • College-educated professionals — all EAs hold bachelor's degrees or higher
  • 8-week structured training — before placement, not after
  • Trained in 120+ AI and productivity tools
  • Signed NDA from day one — confidentiality guaranteed
  • Onboard in 60 minutes — no lengthy hiring process
  • 5-minute response time in your time zone
  • Dedicated success manager for ongoing support
  • Quick replacement — no disruption to your workflow
  • No payroll, HR, or compliance overhead
  • 3–4 years average retention — continuity matters at the executive level
  • 50+ industries covered — matched to your specific domain
  • Need an automation expert VA to build workflows that run without you? We have those too.
  • Looking for location-specific support? Explore virtual assistants in New York and other major U.S. cities.
  • Need a higher level of strategic support? Consider a virtual chief of staff.

Common Questions About Hiring a Virtual Executive Assistant

Frequently Asked Questions

A virtual executive assistant is a remote professional who coordinates high-priority operational tasks for C-suite leaders and founders, including strategic calendar management, inbox, board meeting preparation, investor briefing logistics, travel itinerary planning, stakeholder communication, and EOD reporting. Unlike a general virtual assistant, a virtual executive assistant works directly with senior decision-makers, exercises independent judgment, and anticipates needs without constant direction.

A virtual executive assistant handles the operational layer of an executive's workday so the executive can focus on strategy and high-value decisions. Core responsibilities include: optimizing and blocking the executive's calendar, drafting inbox communications, coordinating board and investor meetings, preparing briefing documents and EOD summaries, planning travel itineraries end-to-end, following up with stakeholders and vendors, and tracking cross-functional tasks across teams.

To hire a virtual executive assistant: first, define the scope - calendar, inbox, travel, or full executive support. Second, decide between a freelance platform, a VA agency, or a managed service like Wishup. Third, screen for relevant experience, tool familiarity (Google Calendar, HubSpot, Asana, Slack), and communication clarity. That's it, start assigning tasks.

A virtual executive assistant typically costs between $15–$40/hour on freelance platforms, or $2,000–$5,000/month for an experienced independent contractor. Managed EA services like Wishup start from $1,299/month — which includes pre-vetting, 8-week structured training, tool onboarding, a signed NDA, and a dedicated success manager.

A virtual assistant handles general task delegation such as data entry, scheduling, research, social media. A virtual executive assistant operates at a senior level: they prioritize on your behalf, communicate with board members and investors, prepare briefing documents, and make operational decisions without requiring step-by-step direction. The key difference is judgment and seniority. EAs are trusted with sensitive information and direct access to leadership communications.

A good virtual executive assistant combines strong organizational skills with the ability to prioritize independently, communicate professionally with senior stakeholders, and anticipate the executive's needs before being asked. Key traits include: discretion with sensitive information, proactive communication, proficiency in productivity tools like Google Calendar, Asana, HubSpot, and Slack, and the ability to coordinate across time zones without losing track of details. Wishup EAs are pre-vetted for all of these qualities before placement.

Wishup offers a quick replacement guarantee. If your EA isn't the right fit for any reason, we replace them without delays, questions, or disruption to your workflow. Your dedicated success manager stays involved throughout to ensure the transition is seamless.

Yes. Wishup virtual executive assistants are available to work in your time zone, with a 5-minute response time commitment during working hours. Whether you're based in New York, San Francisco, or anywhere else in the U.S., your EA is aligned to your schedule, not theirs.