A realtor's life might look easy. But a lot of work is involved in helping people find their dream homes. Organizing open houses, managing showings, and networking with prospective clients is just the tip of the iceberg.

A significant chunk of the work is done behind the scenes and is much less exciting. Answering emails, doing market research, scheduling meetings, organizing data, and managing your calendar are the less glamorous parts of being a realtor that are crucial for keeping the business afloat.

But it doesn’t all have to be done by you.

You can focus on doing the things about being a realtor that excite you and delegate the administrative backend tasks to a real estate virtual assistant.

This blog will discuss the many benefits of having a virtual real estate assistant on your team and how you can hire one. But first, let’s take a look at who a virtual assistant for real estate is and what their duties entail.

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What is a real estate virtual assistant?

Virtual real estate assistants are independent contractors and work remotely to help your business scale. They have years of administrative experience and are business management experts.

A virtual assistant for real estate can perform all the same duties as an in-house assistant, the only difference being that they won’t work from the same office as you. This is an advantage to many realtors who operate from home or small offices, as they don't have to incur additional expenses such as office space and equipment.

The virtual assistance industry is booming, and  37% of businesses outsource some of their work to virtual assistants.

Why real estate agents need a virtual assistant?

Managing everything yourself might have been simpler in the early stages of your real estate venture. There were fewer clients and an overall lesser workload. However, ambition is everything in the real estate industry, and you must start planning your long-term goals. As you start growing, a do-it-yourself attitude won’t cut it anymore.

If you want to be successful, you have to delegate everyday routine tasks that are eating your time and focusing on your big-picture agendas. This is why Indian-based virtual real estate assistants are an excellent choice for budding realtors, as they provide exceptional support and assistance while saving up to 78% on operational costs.

Case study: Jonathan Watts, Wishup Client since 2021

After a decade of working for a successful real estate firm, Jonathan decided it was time to venture out and start his own business. He had a solid client base but underestimated the time backend tasks took up in his day. Unlike his previous office, he wasn’t allotted a secretary or an assistant. He found it difficult to manage everything alone, but he was also in the early days of his business, so hiring a full-time employee was out of the question.

“When I started my business, I knew getting clients would not be a problem. I had worked on building a solid network for over a decade.”, said Jonathan. “What I didn’t anticipate was how much of my time would be spent replying to emails and answering calls. It kept me away from clients and open houses, and I ended up losing a few important clients. That’s when I knew I had to make a change.

My friend recommended virtual assistance, and when I researched it further, it was the best option. I could get an extra pair of hands for a couple of hours a week without any long-term commitments! Now I get time to focus on what I love about being a realtor and let my VA handle the backend work.”

What does a real estate virtual assistant do?

Online real estate assistants are exceptionally organized and are great business managers. They can use their expertise in administrative skills to handle every day recurring tasks that are essential to your business but don’t require your direct supervision.

Apart from managing your inbox and ensuring you never miss an important call or email, they can assist in other valuable ways, such as market analysis and competitor research. Every business is different, and the best part about hiring from a virtual service provider like Wishup is that you can custom-build your package based on your individual needs.

We’ll delve deeper into the tasks you can outsource to a virtual estate assistant, but for now, let’s look at the benefits of outsourcing your tasks to a virtual assistant agency.

10 Benefits of Hiring a Real Estate Virtual Assistant

Online real estate assistants make your day more productive and efficient, but what separates online real estate assistants from in-house employees and freelancers?

Cost efficient - an in-house assistant will cost you upwards of $40,000 yearly, whereas an online real estate assistant from Wishup will only cost you $20,000. You can save 50% of what you would spend on an office assistant without compromising on the quality of work.

No tax complications - taxations, 401s, and other expenses and costs are not involved when you sign a contract with a virtual assistant. Since the virtual assistance agency employs them, the company takes care of all the complicated matters, and you simply pay them for the hours they’ve worked.

Perfect for short-term employment - Suppose you have a new, exciting big project for which you need an extra pair of hands. hiring a full-time employee for a six-month job doesn't make sense. In these cases, working with a virtual real estate assistant is ideal because you can easily terminate their contract once you no longer need their services. Another benefit is that if your workload is generally low, you can hire an assistant for only a couple of hours a day and not pay them for an entire workday.

Customized plans - you can pick what tasks you want your assistant to do. Real estate virtual assistant services include answering phone calls, managing appointments, corresponding with clients, and booking travel. A dedicated customer success manager is allocated to every client to oversee the projects and ensure everything runs smoothly.

Loyal and dependable employees - Wishup’s virtual assistants are extremely accountable and dependable and will go the extra mile to ensure no hiccups in your business. Time and again, our clients have complimented how involved and dedicated our VAs are to the success and growth of their venture.

Upscale and downscale with ease - with real estate virtual assistant services, it becomes easy to upscale and downscale your team based on the workload. There is no training or hiring period; you can hire as your business requires.

Onboarding made quick and simple - did you know it takes up to 35 days to hire a quality employee? With real estate virtual assistant companies like Wishup, a pre-trained and pre-vetted virtual assistant for real estate can be onboarded in 24 hours. We hire only the top 0.2%, so you are guaranteed to work with the best global talent.

Find time for more important tasks - virtual real estate assistants are highly motivated and independent workers. They can grasp new concepts quickly and don’t need to be constantly monitored and supervised. You can focus on the work that really matters with the confidence that your business is in good hands.

Confidentiality - realtors deal with a large amount of sensitive data, such as their client's addresses, banking details, and other confidential information. The person you employ must be extremely trustworthy and reliable. Unlike freelancers, with online real estate assistants, you have a guarantee that your data is safe because we take extreme precautions to ensure the safety of your information.

Read our blog - How Wishup Ensures the Security of their Clients' Data, to learn more.

Regain time for your personal life - when you’re not bogged down by tiresome, mundane work, you can find time for your family, friends, and other hobbies and interests that you had to abandon when your time got consumed by running your real estate business. In this manner, real estate virtual assistant services can help you maintain a healthy work-life balance.

How to Use a Real Estate Virtual Assistant to Grow Your Business

Real estate virtual assistants have multiple skills that real estate agents can use to organize their work better, reach out to more clients, get their paperwork done efficiently and also keep a tab on the competition. They can also be used to develop a strong relationship with their clients and send out greetings & gifts on important occasions.

Tasks you can outsource to a real estate virtual assistant

Virtual real estate assistants are highly dependable, resourceful, and extremely organized. They are self-motivators who can manage the everyday essential routine tasks that don't necessarily require your expertise or supervision.

Let’s briefly discuss some real estate virtual assistant tasks you can delegate.

Source: Unsplash

Clear out and manage your inbox

A chaotic inbox can result in the loss of important information and even potential clients. Not to mention that spending time on this time-consuming task can reduce productivity and efficiency. A real estate administrative assistant can help.

Your real estate administrative assistant can clear out all the unwanted and outdated emails from your inbox and delete spam. They can then segregate important emails into folders and labels to make it easier for you to access them. Now, when you’re searching for correspondence with a particular client, all you’ll have to do is visit that particular label, and all the messages will be in one place.

Manage your calendar, schedule meetings and appointments

A major portion of a real estate agent’s work is meeting with clients, and contractors, attending open houses, and organizing house showings. With so many different people to meet daily, it’s easy to forget about appointments and overbook yourself.

To avoid all this chaos, let your real estate administrative assistant handle these responsibilities for you. Let them be the point of contact for people wanting to book a meeting with you, and organize your schedule to ensure there are no overlaps or too many things packed into one day.

An online real estate assistant can also be an asset outside the office and help you with other appointments, like that overdue visit to the doctor or a reservation to the new restaurant in town.

Social media management

Real estate is among the most competitive industries. You must do whatever you can to set yourself apart from your competitors and stand out to clients. In this digital age, social media plays a big part in the success of your business. Hiring a real estate marketing assistant can benefit your business in many ways.

A virtual assistant for real estate can help you by scheduling your social media content and engaging with your followers online. Many potential clients prefer using social media to contact realtors, and your real estate marketing assistant can answer any queries that interested visitors might have.

Take down minutes of meetings

A lot of meetings post-COVID-19 happen over video calls.

With so many different meetings and appointments in a day, it can be challenging to keep track of everything that has been said in meetings, and it’s easy to lose track of important details. Loop your online real estate assistant on these calls, and never worry about missing any information again. They will send you a brief overview of the meetings with all the crucial points mentioned on the call.

Organize your data

Do you get stressed just looking at how messy your client data is?

One of the most important real estate virtual assistant tasks is data management. They are masters of organization and will use their skills to sort out data, update existing databases and ensure everything is easily accessible.

Provide excellent customer support

Real estate is a people-oriented industry. Your business will only be successful if your clients are happy with your services. This extends beyond just making a sale. A virtual real estate assistant can take care of customer service by -

  • Promptly responding to queries
  • Ensuring no client emails are missed out on
  • Clarifying any doubts they might have about documentation
  • Reaching out to clients post-sale to ensure satisfaction and providing assistance if needed.

These might seem like small things, but these small gestures show your reliability and credibility. Thus, with real estate virtual assistant services, you can increase the chances of customers returning and referring you to their contacts.

Conduct research

Research is crucial for growth, especially in the real estate sector. You need to be updated on the latest market trends, how your competitors set their prices, and even conduct background research for clients to ensure you’re getting into business with the right people.

Though crucial, research requires a lot of time and attention. It would help if you stayed on top of new developments in the industry constantly. When you’re out meeting clients and looking at properties all day, conducting in-depth research is impossible unless you’re working 24/7.

Hire real estate virtual assistant services to do the research for you. They can gather important information and updates on new properties, market trends, competitors, and clientele and present their findings in simple, easy-to-understand reports and presentations.

Be a point of contact for communication

If you’re in the real estate business, you must be in touch with multiple people. Vendors, contractors, clients, and builders, and missing out on communication with these people is not an option because your business depends on it.

Your real estate virtual assistant can make things simple. They can be the point of contact between you and your contacts and ensure important information is conveyed promptly. Once they are familiar with your business, they can even write emails and handle communication on your behalf.

Now that you’re aware of the real estate virtual assistant tasks let’s look at how you can hire one.

How to hire a real estate virtual assistant?

One way to hire a real estate virtual assistant is to go the freelance route. You post a job listing online and then select a candidate from the applicants. However, while you can easily set your job requirements, hiring a freelancer has some drawbacks.

  • There is no guarantee people will apply for the position.
  • When they do, you must spend weeks sorting through resumes and scheduling interviews. This is time rather be spent productively, focusing on work.
  • You’ll have to do a background check on each applicant.
  • You’ll need to spend time training them for the job.
  • You can’t ensure that your data will be safe with them.
  • There is no guarantee that a freelancer won't ghost in the middle of an important project.

So, what is the alternative?

Best practices when hiring a real estate virtual assistant

Hire an assistant from real estate virtual assistant services like Wishup. We provide quality virtual real estate assistants at a fraction of the price of a full-time assistant.

You can control the number of hours they work a week, and they are hand-picked, vetted, and trained by us in most tools and software commonly used by businesses across the globe.

We value your privacy and take the utmost measures to protect your personal information. So, if you’re looking to hire the best talent immediately, let us take care of your hiring needs.

Hiring a virtual assistant from real estate virtual assistant companies like Wishup is straightforward and can be summed up in 3 steps.

  1. First, you have to do a bit of homework. Identify the areas of your business that need assistance and how much time these tasks will take, depending on your workload.
  2. Schedule a free consultation with our customer support team, and communicate your needs and demands, to help us understand your requirements better.
  3. That’s it from your end! Now you wait for us to find you the perfect virtual real estate assistant and match you within 24 hours.

Frequently Asked Questions

Is there a way to try out the services before subscribing?

Yes, we provide a free 7-day trial so you can get a feel of what virtual assistance is like. Read our blog - Free Virtual Assistant 7-Day Trial – How To Make The Most Of Your Wishup Virtual Assistant, to learn more.

How long does the hiring process take?

After your free consultation, where you state your requirements, the onboarding process will not take longer than 24 hours.

What happens after hiring?

After you onboard your online real estate assistant, we recommend working closely with them for a couple of days to help them understand how things work and brief them on different processes.

What happens if my virtual real estate assistant is unavailable for work?

No one can predict when one will fall sick or has a medical emergency. But your work is our priority, and we will ensure that a replacement virtual assistant is assigned instantly at no extra cost. In the rare case that you are unhappy with the services of your primary VA, we arrange a no-questions-asked replacement in a matter of hours.

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Scale your business with a real estate virtual assistant. Hire now!

A virtual real estate assistant can help you find time to focus on the work that you love. Spend your time doing productive work like meetings clients and closing sales, knowing your business is taken care of. Click here to schedule your free consultation, or drop us an email at [email protected]

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Upasana Iyer

Upasana Iyer

A virtual assistant at Wishup, trained mental health professional with an ardent love for writing. Upasana has over a decade's experience in writing and translation in the media industry.

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