A virtual travel assistant is a remote employee who is trained and experienced to manage all tasks related to your business or personal travel. They operate out of their own space and have support infrastructure to assist you. They can be hired for a temporary basis or on long term. A virtual travel assistant can help you with a lot tasks like creating a travel plan, making reservations, looking for accommodation, researching for travel recommendations and more.

Virtual Travel Assistant Job Description Sample 1

If you're an individual looking for a virtual assistant to help you with your travel tasks, then here's a sample for you:

Job Overview

Looking for a virtual assistant to assist me with travel management. The ideal candidate must be spontaneous, well-versed with various travel apps and tools and must have experience in a similar role prior to this.

Duties and Responsibilities

  • You will be responsible for planning travel itineraries
  • You will be responsible for researching new and interesting places to visit
  • You will be responsible for making travel arrangements and reservations.
  • You will take care of all the visa related paperwork and processing.
  • You will maintain and manage a travel expense sheet and update it from time to time.
  • You will make arrangements for any impromptu changes in plan.
  • You will be responsible for finding the best travel related deals online

Job requirements

  • Graduate or above.
  • Prior working experience in a similar role
  • Knowledge of various travel related apps and blogs
  • Ability to work in tight schedules

Skill requirements

  • Tech savvy
  • Organised and spontaneous
  • Detail-oriented

Virtual Travel Assistant Job Description Sample 2

If you're a busy entrepreneur or run a small startup and are looking out for a virtual assistant to help you with business related travel tasks, then here's a sample for you.

Job Overview

We're looking for a virtual assistant to assist us with our company's business related travel tasks. We're a small startup with frequent business travel across the globe. Our ideal candidate is someone who can multi-task, work in different time zones and manage a team's travel.

Duties and Responsibilities

  • Planning travel itineraries with detailed transfers.
  • Make travel reservations and arrangements for the entire team, as required.
  • Manage all visa related paperwork and processing.
  • Maintain and manage a travel expense sheet and present a report at the end of every trip.
    File all invoice related to a particular trip and keep it organised.
  • Manage any impromptu changes in travel plan.
  • Find the best travel related deals online.

Job requirements

  • Graduate or above.
  • Prior working experience as a travel assistant.
  • Knowledge of various travel related apps and blogs.
  • Good team worker
  • Organised and spontaneous

Virtual Travel Assistant Job Description Sample 3

If you're a travel blogger or digital nomad with extensive travel management requirements, then here's a sample for you.

Job Overview

Looking for a travel enthusiast who can assist on various travel management related tasks. The ideal candidate would be a virtual assistant with prior experience in travel management and excellent research skills to dig out new travel recommendations.

Duties and Responsibilities

  • Responsible for planning travel itineraries
  • Responsible for researching travel recommendations globally.
  • Responsible for making travel arrangements and reservations.
  • Responsible for finding hosts and people to network with in these new travel plans and initiate communication.
  • Responsible for all visa related paperwork and processing.
  • Maintain and manage a travel expense sheet.
  • You will make arrangements for any impromptu changes in plan.
  • Finding the best travel related deals online

Job requirements

  • Prior working experience with a travel blogger preferred.
  • Well-versed with travel planning apps and tools
  • Warm personality
  • Spontaneous and enthusiastic about travel and adventures.

Top Travel Apps and Tools to Help Your Travel Assistant

Here is our compilation of some tools and travel apps that will come handy to your virtual assistant to help speed up your travel tasks.

1.Time Zone Ninja

This app will help your virtual assistant stay in tandem with the various time zones that you will be travelling across. Keeping track of appointments across the globe is made easy.

2. TripIt

TripIt is a one-place organiser that lets you organise information from flights, hotels, restaurants, and car rentals. It's automated itinerary feature for sharing key information is really handy when it comes to sharing updates with your boss.

3. Expensify

Coordinating travel is already difficult. To top it, tracking and managing expenses has its own complications. Expensify reduces the complications around travel expense management.

4. PackPoint

If you want to assist your boss with packing, PackPoint will help you do it conveniently. It's easy to use and efficient.

5. CityMapper

Citymapper is a really efficient journey planner app which is more detailed than Google with real-time departures and alerts. It also has Uber integration and cycle routes in 30 cities worldwide. It also provides you with city-break destination recommendation.

6. As You Stay

As You Stay is an app that will help you book accommodation with for a few hours, so you have no worries about the typical hotel check-in and check-out times. There's options for a variety of departure and arrival needs.

Conclusion

In order to hire a virtual assistant to manage your business or personal travel, you need to present your requirements right. If you're new to task delegation, then it's better to do some homework before hiring a virtual assistant in order to use them efficiently.

Hire a Virtual Assistant Job Description Travel Virtual Assistant Productivity Virtual Assistant
Upasana Iyer

Upasana Iyer

A virtual assistant at Wishup, trained mental health professional with an ardent love for writing. Upasana has over a decade's experience in writing and translation in the media industry.

Read More