How Do You Create a Task in HubSpot?

Crafting Your To-Do List Made Simple! Dive into our comprehensive guide, detailing the step-by-step process of creating tasks. Learn how to set deadlines, assign owners, and track progress seamlessly within HubSpot.

Create a Task in HubSpot

Task creation and management in HubSpot play a crucial role in the success of any business. HubSpot's task feature lets users stay organized and on top of their to-do lists. This ensures that no essential tasks are overlooked or forgotten.

One of the key benefits of task creation and management is improved productivity. Creating tasks and assigning them to individuals or teams makes it easier to track progress and ensure that everything is completed promptly. This also fosters better collaboration and accountability among team members.

HubSpot Crm meme

Additionally, task management within HubSpot helps with prioritization. Users can set due dates and priorities, ensuring that urgent tasks are given the attention they deserve. This feature helps in planning workflows and managing time effectively.

Furthermore, task creation and management provide valuable analytics and insights. Users can identify improvement areas by tracking task completion rates, leading to better efficiency and overall performance.

Common Task Details to Fill

It is important to fill in all the necessary task details in HubSpot after you create a task in HubSpot.

First off, make sure to provide a clear and concise task title. This will give your team members a quick understanding of what must be done. Don't forget to assign the task to the appropriate team member, setting clear expectations and responsibilities.

Next, include a due date for the task. This will help everyone stay on track and ensure that deadlines are met. You can also add relevant notes or descriptions to provide additional context for the task.

Lastly, consider adding an associated contact or company to the task. This will help you keep track of who the task is related to and allow for easy communication and follow-up.

By filling in all these task details in HubSpot, you'll ensure smooth workflows and efficient collaboration within your team.

Screenshot of Create Task in HubSpot


Steps on Creating Task in HubSpot:

You can follow the below steps to create a new task in HubSpot:

Step 1: Go to your HubSpot account and navigate to the Tasks section. Once you're there, you'll find a handy "+ Create Task" button - go ahead and click on it.

Step 2: You'll be prompted to fill in the details for your task. Start by giving it a catchy title, which will grab your attention when you see it later. Then, select the type of task you're creating - whether it's a call, email, meeting, or anything else.

how to create a task in HubSpot

Step 3: Set a due date and assign the task to the right team member. Add any additional information or specific instructions in the description box, if there are any.

Step 4: Click the save button. Your task is created and ready to be tackled.

how to create a task in HubSpot

Create Follow-Up Tasks on Recorded Activities:

Hubspot has introduced a new feature that allows you to create follow-up tasks on recorded activities. You can now easily stay on top of your tasks and never miss an important follow-up again!

Things can get chaotic when dealing with many leads and activities. It's easy to forget to reach out or complete a task when dealing with a busy schedule. But with this new feature, you can set reminders and create follow-up tasks directly from your recorded activities.

Whether it's a phone call, meeting, or email, you can now take action immediately and ensure that no opportunities slip through the cracks. Plus, you can assign tasks to specific team members, collaborate more effectively, and increase productivity.

So, how does it work? Navigate to your activity record, click on the "Create Task" button, set a due date, and assign it to a team member. It's that easy!

Follow up task screenshot


Create Tasks in Your Gmail Inbox:

Have you ever found it challenging to keep track of your tasks and deadlines while juggling your Gmail inbox? Well, HubSpot has come up with a fantastic solution - the ability to create tasks right from your Gmail inbox.

Having a cluttered inbox and a never-ending to-do list can be overwhelming. With HubSpot's new feature, you can now seamlessly turn emails into actionable tasks with just a few clicks. It's like having a personal assistant right in your inbox!

So, how does it work? How to create a new task? Just install the HubSpot Gmail extension, and you're good to go. From there, you can easily create tasks from your emails and assign them to yourself or your team members. You can set due dates, add notes, and even track the progress of each task.

Not only does this feature help you stay organized, but it also improves collaboration with your team. Everyone will be on the same page, and nothing will slip through the cracks.

Create task Gmail screenshot


Create Tasks Using Workflows:

Using workflows, you can automate the creation of tasks based on specific triggers and actions. For example, let's say you want to create a task for your sales team every time a lead reaches a certain engagement score. With workflows, you can set up that trigger and watch as tasks are automatically assigned to the right team member.

You can also use workflows to update tasks, change due dates, or even complete tasks when specific conditions are met. This means less time spent on manual task management and more time focusing on what matters most - delighting your customers and closing deals.

Creating tasks using workflows is easy. Set up a workflow with the conditions and actions you want, and then add a "Create Task" action. You can set due dates, assign tasks to specific team members, and even add task descriptions.

Why is outsourcing task creation and management to virtual assistants the better choice?

benefits of outsourcing

Outsourcing task creation and management to virtual assistants specialized in HubSpot can be a good strategy that would leave you to focus on what truly matters: growing your business. Let's see in detail how these skilled professionals can help you:

Expertise in HubSpot Functionality

Getting the most out of HubSpot requires expertise and knowledge. Virtual assistants with expertise in HubSpot can navigate the platform with ease. They can set up automated campaigns, create personalized email templates, and track important metrics to measure success. Whether managing customer interactions or creating targeted marketing campaigns, these savvy assistants have you covered. With the help of virtual assistants, businesses can harness the full potential of HubSpot and optimize their strategies.

Streamlined Task Management

Streamlining your HubSpot task management is easy with the help of virtual assistants. They can help you create and assign tasks within HubSpot, set deadlines, and follow up on progress. They'll ensure that nothing slips through the cracks.

Consistent Task Follow-up and Monitoring

Virtual assistants provide consistent Hubspot task follow-up and monitoring. They can review your Hubspot tasks on a daily basis, ensuring that each task is completed on time and no opportunity is missed. Whether it's following up with leads, scheduling meetings, or updating contacts, virtual assistants have your back. They can even provide regular reports on the progress of your tasks, giving you a clear overview of your Hubspot activities.

Enhanced Task Organization

Virtual assistants can help you streamline your tasks by creating custom workflows, setting reminders, and organizing your tasks in a way that makes sense for your business. They can also efficiently manage your contacts, schedule appointments, and track your progress hassle-free.

Time Efficiency and Focus on Core Business Activities

By assigning HubSpot tasks to a virtual assistant, you can allocate more time toward activities directly contributing to your business's success. Whether brainstorming new marketing strategies or closing important deals, having the freedom to concentrate on what you do best is crucial. Not only do virtual assistants provide time efficiency, but they also bring a fresh perspective to your workload. They offer innovative ideas and insights that can help streamline your business operations and increase productivity.

Why is Wishup the best place to hire a Virtual Assistant?

benefits of hiring a virtual assistant from wishup

Wishup IS the best place to hire a Virtual Assistant. Why?

Firstly, their handpicked team of virtual assistants are not only skilled and experienced but also friendly and approachable. Secondly, Wishup understands that every business is unique. So, they offer flexible plans that cater to your specific needs, making your investment well worth it. Also, Wishup employs advanced technology solutions to streamline workflow and enhance collaboration.

We hire only the top 1% of applicants

What sets us apart is the laser focus on quality. We understand that to provide exceptional virtual assistant services, we need exceptional talent. By handpicking the cream of the crop, we ensure that our team is equipped with the skills, experience, and dedication necessary to go above and beyond for our clients.

Onboarding in 24 hours

Wishup allows you to onboard virtual assistants in as little as 24 hours. If you want VAs quickly, this is especially helpful.

Choose from US based on Indian VAs

Wishup gives you the freedom to choose between US-based and Indian VAs. No matter which one you choose, Wishup ensures that you'll get reliable and efficient assistance.

Pre-trained and upskilled professionals

Pre-trained and upskilled professionals bring a wealth of knowledge and expertise to the table. Their prior training means they have over 200 skills to handle various tasks. Working with such professionals saves valuable time and resources. Also, Wishup ensures that their professionals are constantly upskilled.

Dedicated Account Manager at your service

Having a Dedicated Account Manager means you have a single point of contact responsible for understanding your specific needs and goals. They will work closely with you to streamline processes, prioritize tasks, and ensure that nothing falls through the cracks.

Instant replacement policy

At Wishup, we understand that finding the perfect virtual assistant is crucial to getting things done efficiently. That's why we offer an Instant Replacement Policy to ensure every client is satisfied with their assistant. Our Instant Replacement Policy allows you to request a replacement if you feel your current virtual assistant is not the right fit.

how to hire a virtual assistant


Efficient task management keeps you organized. It also promotes collaboration and communication among team members. You can create all types of tasks. With clear assignments and due dates, everyone knows what to do and when.

You can create task in Hubspot directly from the navigation menu. Another handy way to create tasks is from contact or company records. You may also create tasks right from your emails.

Outsourcing Hubspot task creation and management to virtual assistants provides businesses numerous benefits, including enhanced efficiency and increased productivity. By utilizing virtual assistants' expertise and specialized knowledge, companies can streamline their operations, reduce costs, and optimize their Hubspot campaigns. It enables businesses to stay focused on their core competencies while benefiting from the assistance of skilled professionals. Get in touch with Wishup today. Schedule a free consultation or drop a mail at [email protected].

Create task in Hubspot: Frequently Asked Questions

Can you create tasks in HubSpot?

You can easily create task in HubSpot. You can create it for yourself or assign them to your team members. Log into your HubSpot account, click "Tasks" in the navigation bar, and hit the "Create task" button. Add a title, assign it to team members, and set a due date.

Does HubSpot have task management?

HubSpot offers a robust and intuitive task management tool that helps teams stay organized and on top of their to-do lists. You can create tasks, assign them to team members, set due dates, and even prioritize them. With HubSpot's task management, you can track progress, collaborate with your team, and never miss a deadline.

How do I create a task queue in HubSpot?

To create a HubSpot task queue, start by navigating to the "Tasks" module in your HubSpot account. From there, you can set up filters based on criteria like task type, owner, and due date. This allows you to prioritize and allocate tasks effectively.