Benefits Of Delegating Email Management To A Virtual Assistant
Even today, email is a crucial business communication tool. First, anyone with an internet connection can use email because it is a universal platform. This makes it the perfect way to quickly and easily reach a large audience.
Additionally, email is a very secure method of communication, which is vital for companies that need to safeguard sensitive data.
But keeping track of your email can be a laborious and time-consuming task.
Did you know that assigning a virtual assistant to handle your email inbox can free up tons of hours every week?
Think about everything you could accomplish in that time. From meeting your prospective clients to spending quality time with your loved ones – everything is possible.
A study by Adobe found that people check their emails for 5 hours every day on average.
Additionally, 43% of respondents admitted to regularly checking their work email, even at odd hours. This constant checking and task-switching wear on your concentration and productivity.
This is one reason business owners assign their Gmail or Outlook accounts to virtual assistants, among other factors. And this is why you should too.
In this blog, we will enlist various benefits of delegating your email management to a virtual assistant. But first, we will discuss the purpose of email management.
What is the purpose of email management?
Emails undoubtedly make our lives easier, but they also have the potential to become hindrances. Distractions related to email checking can take up to half of some people's day. And willpower alone won't be enough if you want to control your inbox.
Email management is a methodical approach to maximizing email practices' efficacy and minimizing the detrimental effects that email handling can have on an entrepreneur's productivity and sense of fulfillment at work.
Who is a virtual assistant?
A virtual assistant is an independent or contract-based professional who works for you from a remote location. A virtual email management assistant will handle your inbox, respond to emails, deal with customer service requests, and—most importantly—follow up with long-lost clients.
The time you would otherwise spend clearing the hundreds of emails you receive daily and responding to emails requesting more information about your business and job inquiries will be significantly reduced if you hire a virtual assistant.
They are essentially someone you can delegate your most challenging email tasks to, allowing you to stop worrying about what to do at the end of the day.
What tasks can you delegate to an email management virtual assistant?
There are multiple tasks that a virtual assistant can help you with, including the following:
- Answer emails from clients
- Respond to requests for additional information about the company
- Personalize your email content for your intended audience
- Interact with an audience regularly
- Prioritize critical information and data
- Create and schedule an automated email series
- Track user accounts
- Arrange meetings and significant events
- Respond to incoming emails with speed and accuracy
- Manage email subscriptions (spam, unsubscribing)
- Produce drafts for review
How to delegate your email management tasks to a virtual assistant?
Walk them through your inbox: The first step is to demonstrate the current condition of your email inbox and walk them through the specifics.
Communicate your concerns: Ask them for their action plan to help you address your email management issues after discussing your difficulties, successes, and frustrations with them.
Give feedback: Giving your virtual assistant feedback along the way, along with compliments and recommendations for improvement, enables them to start reasoning themselves and making decisions just like you would.
Much of your time will free up once your virtual assistant becomes familiar with your company and takes care of the rest.
Advantages of hiring a virtual email management assistant
Save tons of time
As mentioned, opening and reading emails take up half of your day. And unfortunately, you only realize an email was unimportant after spending valuable time reading it.
By having your virtual assistant read through and sort your email, you will only see messages that contain important information, are urgent, require a response, or require action.
You can achieve "inbox zero," or having no unread or unsorted emails, with the help of email management services. An email management virtual assistant knows to keep track of all messages in your inbox.
Save costs
Hiring email assistants means working with a skilled expert with years of experience. This indicates that they are fully aware of their responsibilities and what is expected of them. Therefore, you don't have to pay anything to train your virtual assistant.
Another significant benefit of hiring a virtual email assistant is that you do not have to pay them a fixed monthly salary but only for hours worked. Furthermore, because they are not permanent employees, your overall operational costs are significantly reduced.
Give quick responses
Business-related emails, in general, should be responded to within 48 hours. According to studies, taking more than 48 hours to respond to an email can result in losing potential customers and their dissatisfaction.
Over 70% of people, according to a survey, expect a response within four hours.
Once more, a virtual assistant for email management can be helpful in this situation. They can intervene and make sure each lead is informed. You and your virtual assistant can talk about which emails typically receive a detailed response and which contacts are most crucial to get back to quickly.
Then your virtual assistant can send pre-written responses to different emails without you having to do anything.
Improve productivity
To increase productivity at work, distractions must be kept to a minimum, and focus must be increased.
By using virtual assistant services, you can avoid spam emails and concentrate on more pressing tasks without being distracted by conversation. Additionally, your VA will be able to sort through and respond to messages more quickly and effectively than you could.
Write quality emails
Writing professional emails is an art, as simple as it may appear. Simply put, a lot of us aren't very proficient email users.
Moreover, how frequently do we sit down and follow up, plan our calendar, or integrate a management system?
Organizing your email has likely been on your "to-do" list for a while. Are you any closer to your goal? If not, it may be time to hire a virtual assistant.
Email virtual assistants are proficient at writing emails using a formal vocabulary that helps the reader understand what is being said. They are skilled communicators who have received training. With your supervision and final approval, you can let them craft the ideal email messages.
Get more storage
You may not receive emails that could be crucial if you have too many emails stored. Additionally, it might cause the system to misfunction and cease to function altogether.
Hiring a virtual assistant who can keep track of only the necessary emails and discard the rest will ensure that your company email has enough space.
Furthermore, some viruses can cause havoc on your system or legal issues for your company. These threats can range from leaking important company assets and intellectual property to exposing customer information. A virtual assistant will protect your account and business from these threats.
Don't leave it to chance
An email frequently contains a task that needs to be added to your to-do list. The email stays in your inbox for weeks, so you remember it and its information.
The issue is that you'll have to read that email twice or three times before you can recall why you are keeping it, which adds to the time waste. Allow your virtual assistant to create a task out of that email with all the pertinent information (due dates, participants, and links to documents or spreadsheets).
Advantages of hiring Wishup Virtual Assistants
Wishup's services come with a host of advantages. Listed below are the most significant ones:
Onboarding in under a day
Wishup assures that the entire process - from consultation to onboarding your virtual assistant - will take no more than 24 hours.
Collaborate with the top 1%
Wishup accepts the top 1% of applicants. More than 200 skill sets are taught to the selected virtual assistants to help them become more proficient and meet client expectations.
Pros who have been thoroughly vetted and screened
Wishup's assistants have gone through thorough background checks, verifications, and rigorous screening procedures.
Furthermore, you won't have to spend as much time on laborious onboarding procedures because they have already been interviewed and vetted.
There are no hiring costs
Wishup eliminates the need for additional hiring expenses and the time spent researching staffing firms. Instead, Wishup connects you with virtual assistants, bookkeepers, software testers, and developers under a single roof.
7-day trial period with a money-back guarantee
You can test out Wishup virtual assistants for a week to see if they are a good fit for you and your company. Then, if you are dissatisfied with the services, you can request a replacement.
Wishup makes hiring a virtual assistant simple!
Wishup makes hiring a breeze. Furthermore, because you can hire our virtual assistants for as little as a few months or even weeks, you can easily upscale or downscale your team as needed.
Hire a virtual assistant in three steps:
- To begin, schedule a free consultation with the Wishup experts.
- Second, communicate your company's needs and goals to our team.
- Third, wait for our experts to match you with the best profile for your company's needs.
You can start working with one of our virtual assistants within 24 hours.
Enhance your email management with Wishup today!
Email management can be a hassle. But not when you get virtual assistance onboard!
To help you achieve more freedom in your business, Wishup can help you streamline your email management requirements, administrative procedures, and more. Send us an email at [email protected] or simply book a free consultation with our professionals to get the best virtual assistant services.
