How can you create a new contact in Hubspot?

Building your network starts with adding new contacts in HubSpot. Dive into our step-by-step guide, exploring the effortless process of creating entries to bolster your CRM database.

create a new contact in Hubspot
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If you run a business, you must already know, that having proper control over your contacts is the key to successful customer relationship management. Having the right contacts can result in a flourishing business. Each new contact represents a chance to grow, build relationships, and find new opportunities.

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HubSpot, a powerful CRM platform, simplifies marketing and sales tasks. Keeping a clean and organized contact list in HubSpot is incredibly important. It's the secret to nurturing relationships, gaining a deeper understanding of customers, and fueling business growth. So, if you are just getting started with HubSpot and need guidance on how to add contacts in HubSpot, this blog post is for you. Today, we will walk you through how to add a contact in HubSpot in a simple and quick manner. Read on!

Importance of Contacts for Business

How to get more contacts

Contacts are incredibly important for any business. They could be future customers, current clients, valuable partners, or potential collaborators. It's like caring for a garden - if you regularly tend to it, you'll reap the rewards. Without a well-organized and up-to-date contact list, businesses might encounter difficulties with scattered information, missed chances, and less-than-effective communication.

A complete contact list has many benefits for businesses. It enables personalized communication, targeted marketing campaigns, and efficient sales follow-ups. Plus, it helps track customer interactions, preferences, and purchase history so businesses can provide tailored services and improve customer satisfaction.

Creating and Maintaining a Contact List on Hubspot

HubSpot is a renowned CRM packed with various handy tools designed to make managing your contact list a breeze. With HubSpot's user-friendly interface, you can effortlessly add new contacts to your database. Whether entering them individually or importing a whole bunch from different sources, HubSpot ensures that all your contact information flows together seamlessly.

A centralized database is at the heart of it all, with HubSpot acting as the nerve center for all your contact-related data. It combines information from different sources and touchpoints, giving you a complete picture of each contact. This consolidated view is invaluable for businesses, as it provides the tools to customize strategies and gain insights from a holistic perspective on customer interactions and behaviors.

The platform doesn't just gather information; it also has many other powerful features! With HubSpot's excellent segmentation, you can organize your contacts based on demographics, behaviors, or how engaged they are. This helps you create personalized communication strategies that boost engagement and build stronger relationships with your contacts.

6 Ways of Adding New Contacts in Your Hubspot CRM


Manual Entry

When adding a contact in HubSpot, manual entry is the first choice of many.

To manually add contacts into HubSpot CRM, follow these simple steps. First, go to the Contacts dashboard and locate the "Create contact" option. By selecting this option, you can directly input all the necessary contact information, such as names, emails, phone numbers, and other relevant details. This method is perfect for adding individual contacts or smaller batches that must be entered into the system promptly.

Importing Data Into HubSpot

HubSpot makes it easy to bring in a bunch of contacts all at once by accepting information from different places like spreadsheets or other CRM systems. You can upload CSV or Excel files with contact details, and HubSpot matches them to the proper fields in its database. This helps simplify moving your current contact lists or bringing in data from other sources.

Scanning A Business Card

With the HubSpot mobile app, scanning business cards becomes a super efficient way to add contacts. The app's scanning feature lets you quickly capture business card information, and HubSpot magically turns it into a brand-new contact entry. This is especially great for networking on the move or when you're swapping physical business cards.

Importing Contacts from Your Smartphone

HubSpot's mobile app also lets you sync your smartphone contacts directly into the app. When you activate this feature, all your contacts from your phone will seamlessly merge with the HubSpot CRM. This way, you can keep all your important contacts in one convenient place.

Connecting HubSpot to Your Email

HubSpot CRM can sync contacts automatically by seamlessly integrating with email platforms such as Gmail or Outlook. Any new contacts recognized through email exchanges can be instantly added to the CRM. Say goodbye to manual data entry, and rest assured that all your email-related contacts will be safely captured within HubSpot.

Connecting HubSpot to Your Website

You can also connect HubSpot with your website through plugins or APIs to automate capturing and adding contacts. When you embed forms on your website, the contact information will be directly fed into HubSpot CRM. This streamlined method guarantees that any prospects interacting with your online content will be seamlessly included in your contact database.

Step-by-Step Guide for Adding and Creating Contacts in Hubspot

Contact creation in HubSpot

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Every interaction holds importance, and with HubSpot, you can effortlessly save and arrange your contacts, ensuring no valuable connection is overlooked. Whether it's visitors filling out forms or potential customers you meet at events, you can capture and foster every engagement using the HubSpot CRM.

Now, let's look at how to add and create contacts on this powerful platform.

Manually Creating a Contact:

Step 1: Access Contacts Section: In your HubSpot account, navigate to Contacts > Contacts to enter the contacts index page.

Step 2: Initiate Contact Creation: To get started, click "Create contact" in the upper right corner.

Step 3: Enter Contact Details: Input the contact's properties on the right panel. As you fill in the name and email, additional fields will appear. To customize these properties, click "Edit this form" at the top.

Step 4: Associate Contact with Records: In the section labeled "Associate contact with," you can search and select the records that are relevant to the contact. If you want to personalize these associations, click "Edit this form."

Step 5: Data Privacy Settings: If data privacy settings are enabled, choose options indicating the legal basis for processing the contact's data.

Step 6: Set Marketing Contact: If applicable, select the checkbox to mark the contact as a marketing contact. This step can be done later if not selected during the initial creation.

Step 7: Create Contact: After entering all the details, click "Create contact" to save it. If you want to save the contact and immediately create another one, use the "Create and add another" option.

Additional Ways to Create Contacts:

  • Importing Contacts: Transfer contacts from another CRM or import spreadsheet data into HubSpot.
  • Automated Creation: Contacts can be automatically generated when visitors complete a HubSpot form, engage in conversations, or receive tracked and logged emails.

When you create a contact, you can easily log in and retrieve information by accessing their record. By linking contact records with other objects, such as companies, deals, or tickets, you can keep track of relationships and synchronize activities in HubSpot. This powerful system ensures that you can manage valuable connections smoothly and efficiently.

How to Add Contacts to a List in Hubspot?

Wondering how to add contacts to a static list in HubSpot? If yes, follow these steps:

Step 1: Navigate to Contacts: Access the Contacts section within HubSpot.

Step 2: Select Contacts to Add: Select the contacts you want to include in a list. You can make this choice by applying filters based on specific qualities, actions, or past engagements.

Step 3: Click on Actions: After selecting the contacts, click on the dropdown menu labeled "Actions."

Step 4: Choose "Add to Static List.allows you": Go to the dropdown menu and select "Add to Static List."

Step 5: Confirm Addition: Double-check the specified list to confirm that the chosen contacts have been added successfully.

Step 6: Automate List Membership: HubSpot also allows you to manage list membership automatically based on specific criteria. This means that any new contacts who meet certain conditions will be added to the list without you having to do it manually.

How to Add a Contact to a Sequence in Hubspot?  

Adding contact to a sequence

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Now that we have discussed how to add a contact to a list in HubSpot, let's talk about how to add contact in HubSpot to a sequence.

Step 1: Access Sequences: In HubSpot, navigate to Automation > Sequence.

Step 2: Create a Sequence: If you haven't done it yet, create a sequence or choose an existing one where you'd like to add contacts.

Step 3: Choose Contacts: Choose the contacts you want to include in the sequence. You can make this selection based on specific criteria or interactions.

Step 4: Enroll Contacts: Click on the "Enroll" button or any similar action based on your interface. This will automatically enroll the contacts you have chosen into the sequence that you have selected.

Step 5: Set Timing and Actions: In the sequence, outline the timing and actions for each step. This can involve sending emails, completing tasks, or engaging in other interactions at specific intervals.

Step 6: Review and Execute: Double-check the contacts you have enrolled and review the sequence structure before finalizing the enrollment. It's important to ensure that the sequence aligns with your desired communication or engagement strategy.

Virtual Assistance for Maintaining CRM

Hiring a virtual assistants (VA) can go a long way in making your CRM processes run smoothly. They can handle many tasks from a remote location. Their primary responsibilities include ensuring data is accurate, organizing information, and using CRM tools in the best way possible to manage customers effectively.

Here's how a skilled virtual assistant can help you maintain CRM:

  • Efficient data entry and accuracy: Virtual Assistants (VAs) are experts in meticulous data entry. They are dedicated to accurately capturing and updating all contact details within the CRM, ensuring that the data integrity remains consistently high.
  • Bulk import handling: They skillfully handle the mass import of contacts, smoothly transferring data from various sources into the CRM while prioritizing accurate mapping and organization.
  • Data cleanup and organization: Virtual assistants can thoroughly review and clean up redundant or outdated data. They expertly organize contacts within the CRM, eliminating duplicates and inconsistencies for a seamless and efficient system.
  • Custom property creation: They specialize in creating and managing custom properties, allowing the CRM to gather specific data relevant to the business's unique needs. This customized approach provides more comprehensive insights for better decision-making.
  • Contact segmentation for targeted marketing: VAs use segmentation criteria to group contacts based on demographics, behaviors, or engagement levels, which helps companies tailor their marketing efforts to specific and individualized targets.
  • Email communication association: VAs ensure email communications with essential contacts in the CRM are tracked and recorded accurately.
  • Consent management for compliance: VAs take care of consent management, ensuring we comply with regulations by managing options to opt-in, opt-out, and privacy preferences for our contacts.
  • Automation workflow setup: VAs can establish automated workflows within the CRM. They can create sequences for tasks, emails, or follow-ups triggered or activated based on predefined conditions.
  • Reporting and analytics: Virtual assistants (VAs) are valuable in generating reports and analyzing CRM data. By doing so, they uncover valuable insights to aid decision-making processes and identify trends. These insights are crucial for developing improved strategies.
  • Continuous contact database maintenance: VAs can keep your contact database up to date. They do this by regularly updating information, double-checking details, and ensuring the data remains accurate and consistent.
  • Research and lead generation: Virtual Assistants (VAs) are dedicated to researching and finding potential leads for the sales team. They gather all the necessary information about prospects and take the first step in contacting them.
  • Communication and follow-up support: They help with communication by sending follow-up emails, reminders, or notifications to contacts. This helps to maintain engagement and foster relationships.
  • Documentation and training for your team: Virtual assistants (VAs) play a vital role in an organization by creating helpful documentation and delivering training sessions to the team. Their goal is to educate the team on CRM best practices, making sure that every member comprehends how to make the most out of the CRM system for improved efficiency.

Why choose Wishup for all your Hubspot Tasks?

Wishup benefits

Wishup is a top-notch virtual assistant service offering a complete virtual assistant service that brings you incredible talent. With Wishup, you get a whole range of solutions designed specifically to make your HubSpot tasks smoother and more efficient. Let's take a look at the amazing benefits you get when you choose Wishup's services:

Cost-effective services

Get affordable services without sacrificing quality. Wishup offers solutions that deliver value for your HubSpot tasks, ensuring top-notch results within your budget.

Access the top 0.1% of talent

Join forces with the best of the best in virtual assistants. At Wishup, we carefully choose top talent so that you can work alongside exceptionally skilled professionals who excel at efficiently managing HubSpot tasks.

Swift onboarding within a single day

Wishup's onboarding process

Easily onboard your virtual assistant in just one day! Wishup's streamlined onboarding process guarantees a smooth transition into your daily tasks, freeing up your time and eliminating hassle.

No need for a training budget

Save valuable resources by eliminating the need for a separate budget devoted to training. Our fantastic assistants at Wishup are already equipped with over 200 skills and trained in 70+ no-code tools, which means they require minimal onboarding and training.

A reliable, no-questions-asked refund policy

Take advantage of Wishup's remarkable refund policy, where you won't be asked any questions. At Wishup, we value your happiness and strive to provide a safety net in case you're not completely content with our service.

Effortless replacement

If you're not happy with your virtual assistant, you can easily replace them. At Wishup, we care about your satisfaction and want to make sure you have the right assistance for your needs. So, we offer the flexibility to switch assistants, ensuring the perfect fit.

Take advantage of Wishup's 7-day trial to test the waters without any risk. During this time, you can experience the impressive skills of their virtual assistants firsthand, giving you the confidence to commit, or your money back!

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So there you have it! That was all about how to add a contact in HubSpot. Remember, a well-organized contact repository is essential for efficient CRM. It helps personalize interactions and streamline marketing efforts. At Wishup, we specialize in optimizing these processes and providing top-tier virtual assistants for HubSpot tasks. When you partner with Wishup, you can focus on nurturing relationships and effectively driving growth using the CRM's capabilities.

Contact us for a free consultation to see how Wishup can enhance your HubSpot experience. Reach out to us via email at [email protected] to explore how our services can elevate your CRM endeavors.

FAQs for How To Add A Contact In Hubspot

How do you add contacts in HubSpot?

To add a new contact to your database in HubSpot, follow these simple steps. First, go to Contacts and select Contacts. Next, click on the "Create contact" option. Then, fill in all the necessary details of the contact. Finally, click on "Create contact" to save them in your database successfully.

How do I add contacts to my HubSpot list manually?

To add a contact to your selected list, navigate to Contacts > Contacts, click on "Create contact," and input their information in the right panel. Connect them with relevant records, and finally, click "Create contact."

How do I assign contacts to users in HubSpot?

To assign a contact in HubSpot, follow these steps: navigate to Contacts > Contacts, then choose the contact you want to assign. Next, click on "Actions," select "Assign to owner," and choose the desired user to assign the contact to.