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Hire Expert Bookkeepers for Travel Agencies

Bookkeeping made faster, efficient, and error-free

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Backed by the Best

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Accurate Bookkeeping Services Built for Travel Agencies

Transaction Management

Your bookkeeper virtual assistant will record daily bookings, refunds, and vendor payments for you, making sure every transaction is logged correctly

Accounts Payable & Receivable

They will manage supplier payments and follow up on client invoices. You won’t have to chase payments or worry about overdue bills

Reconciliation & Commission Tracking

They will reconcile bank statements & keep track of commission payouts. You’ll always know what’s cleared, what’s pending, & what’s earned

Expense & Payroll Management

Your VA will process staff salaries, track expenses, & handle reimbursements. Payments will go out on time & records will stay accurate

Financial Reporting & Budgeting

Our bookkeepers will prepare monthly reports & budgets for you so you can get a clear view of your agency’s performance

Tax & Compliance Support

They will organize records for tax filing and ensure compliance requirements are met. You’ll stay on schedule and avoid penalties

3 Steps to Stress-free Bookkeeping

1

Tell us what your travel agency needs

Why 130+ Travel Agencies Chose Wishup?

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Top 0.1% Talent

Every VA is screened through a 6-step hiring process, where only 1 in 1000 gets selected

Industry Experience

They are pre-trained on 70+ industry and 50+ AI tools, so you don’t spend time training

Timezone Compatibility

Doesn’t matter if it’s EST, PST, or GMT, your VA works in your timezone

They Hired Us, They Loved Us

What Founders Have to Say About Us

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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Boundaries Don’t Matter to Us, Your Books Do


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Proficient in Every Tool You Need

Hire virtual assistants trained on 70+ industry & 50+ AI tools

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Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability
Talent Quality & Training
Trained in AI/No-Code Tools
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Replacement & Money-Back
Dedicated Account Manager & VA Knowledge Transfer
Wishup
60 minutes (always available)
0.1% (Pre-vetted & Pre-trained)
✅ 120+
✅ Free Business Tools (Worth $500)
✅ Yes
✅ Yes
Freelance Platforms
Up to 3 weeks (waitlist)
Unclear (No training)
❗Limited
❌ No
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
1% (Pre-vetted Only)
❗Limited
❌ No
❌ No
❌ No

Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)
Freelance PlatformsUnclear (No training)
Other VA Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+
Freelance Platforms❗Limited
Other VA Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Dedicated Account Manager & VA Knowledge Transfer

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Everything You Should Know About Airbnb Virtual Assistant

What is a Bookkeeper for Travel Agencies?

A bookkeeper for travel agencies manages all financial tasks so founders can focus on their clients and trips. These bookkeepers handle invoices, vendor payments, refunds, commissions, and expense tracking. They also maintain accurate records, reconcile accounts, and prepare reports, giving business owners a clear view of their agency’s cash flow and financial health.

What are the Services Offered by Bookkeepers for Travel Agencies?

Accounts Payable & Receivable

  • Invoice management and timely payment processing
  • Tracking client payments, deposits, and refunds
  • Vendor invoice verification and reconciliation

Financial Reporting

  • Profit & loss statements, balance sheets, and cash flow reports
  • Custom financial dashboards for seasonal tracking
  • Expense analysis for marketing campaigns and travel packages

Tax & Compliance Support

  • Sales tax and GST calculations for domestic and international bookings
  • Preparing documents for tax filing and audits
  • Compliance with local accounting regulations

Payroll & Commission Tracking

  • Employee payroll management
  • Tracking agent commissions and bonuses
  • Ensuring accurate reporting for multi-agent setups

Software & Tools Management

  • Proficiency in accounting software like QuickBooks, Xero, or Zoho Books
  • Integration with booking platforms and CRM systems
  • Maintaining digital records and organized financial files

Which Industries Use Bookkeepers for Travel?

  • Corporate Travel Agencies: Managing client bookings, invoicing, and corporate travel budgets
  • Tour Operators: Tracking group bookings, supplier payments, and seasonal financials
  • Online Travel Agencies (OTAs): Handling large transaction volumes, refunds, and affiliate commissions
  • Luxury & Niche Travel Agencies: Monitoring high-value packages, VIP client payments, and bespoke expenses

What are the Benefits of Hiring a Bookkeeper for Travel Agencies?

  • Accurate Financial Records: Reduce errors in payments, invoicing, and reporting
  • Time Savings: Free up owners and staff to focus on client service and growth
  • Improved Cash Flow Management: Ensure timely payments, refunds, and expense tracking
  • Compliance & Risk Reduction: Avoid penalties with accurate tax filings and regulatory adherence
  • Scalable Support: Add bookkeeping support as your agency grows or during peak seasons

What’s the Cost Comparison: Freelance Bookkeeper vs. Agency Managed Bookkeeper vs. In-House Accountant

Hiring Mode Typical Cost Best For
Freelance Bookkeeper ~$20–40/hr Flexibility
Managed Bookkeeping Services US$10 onwards Pre-vetted and pre-trained bookkeepers, quick replacements, cost-effective
In-House Accountant $45K–65K/year + benefits Large agencies requiring daily on-site accounting and oversight

Agencies typically save 30–50% by outsourcing bookkeeping compared to maintaining full-time staff.

What are the Essential Skills to Look for in a Travel Agency Bookkeeper

  • Strong knowledge of accounting principles and travel-specific invoicing
  • Familiarity with travel booking platforms (Sabre, Amadeus, Galileo, etc.)
  • Proficiency in QuickBooks, Xero, Zoho Books, or similar tools
  • Attention to detail and accuracy in reconciling accounts
  • Understanding of taxes, international payments, and commissions
  • Ability to generate insightful financial reports for management decisions

How to Hire a Bookkeeper for Travel Agencies?

  • Freelance Platforms like Upwork and Fiverr
    • Pros: Pay per task
    • Cons: Must verify travel-specific bookkeeping experience
  • Managed Bookkeeping Services
    • Pros: Pre-vetted professionals, structured support, backups, SLA
    • Cons: Not ideal for one-off jobs
  • In-House Hiring
    • Pros: On-site collaboration
    • Cons: Fixed overhead, benefits, office space required

What are the Steps to Hire a Bookkeeper for Travel Agencies?

  • Identify scope: full-cycle accounting, payroll, reporting, or tax support
  • Check experience in travel agency bookkeeping and software familiarity
  • Ask for sample work or references from similar agencies
  • Ensure secure handling of client payments and sensitive financial data
  • Start with a pilot or part-time engagement before scaling hours

Frequently Asked Questions About Travel Agency Bookkeepers

A bookkeeper manages all your financial records, including client invoices, vendor payments, refunds, and commissions. They make sure every transaction is logged accurately and your cash flow is clear. By handling day-to-day bookkeeping, they free you from hours of spreadsheets and reduce the risk of errors, letting you focus on agency operations.

A virtual bookkeeper provides expert financial management without the cost of a full-time hire. They handle invoicing, payments, payroll, and reporting remotely. This not only saves time but also ensures accuracy, giving you peace of mind and more bandwidth to focus on growing your travel business.

Hiring a full-time bookkeeper can cost anywhere between $5,000 and $6,000 per month, depending on experience and location. At Wishup, you get skilled virtual bookkeepers at a fraction of that cost. Our Kickstart Plan offers 4 hours per day starting at $999/month, while the Growth Engine Plan provides 8 hours per day plus 30 seats in our AI-powered office management app (valued at $299/month) for just $1,799/month. This way, travel agencies can scale their bookkeeping support without the overhead of a full-time hire.

Yes. A bookkeeper tracks all incoming and outgoing payments, ensures commission payouts are accurate, and manages supplier invoices. You’ll always have a clear picture of pending and completed transactions, which helps avoid missed payments or disputes.

Absolutely. All VAs are pre-trained on 70+ industry-standard tools and 50+ AI platforms, including QuickBooks, Zoho, Excel, and Google Workspace. This means they can start handling your agency’s bookkeeping immediately, without any additional training.

Yes. Your VA is assigned to match your timezone, whether you’re in EST, PST, IST, or GMT. This ensures smooth communication and timely task completion.

Hiring is a simple 3-step process. First, you talk to our experts to define your requirements. Next, you meet and review potential VAs to find the right fit. Finally, your VA starts handling tasks immediately, so your bookkeeping is up and running fast.

Yes. Virtual bookkeepers organize your financial records and prepare documents required for tax filing. They also ensure your agency meets compliance deadlines, helping you avoid penalties and keeping your accounts audit-ready.

You can scale your VA’s hours or request additional skills whenever needed. This flexibility allows your bookkeeping support to grow with your agency’s workload, so you never have to compromise on accuracy or timeliness.

All VAs are pre-vetted and follow strict data protection protocols. Your financial records remain confidential, and they work securely within controlled access systems. You can trust them to manage your accounts without compromising sensitive information.