How to Hire a Data Processing Virtual Assistant - A Comprehensive Guide
An expert data entry virtual assistant can significantly save your time. The saved time that you can devote towards making valuable business decisions. After reading this, most individuals may go straight to their device to hire a data entry virtual assistant. But before that, they must ask specific questions, like which tasks they need to delegate? Who, according to them, is the right fit for their business? How much can they pay for an ideal candidate?
It would help figure out these and many other questions before shortlisting the data entry or processing candidates for your company. You can start with knowing -
Who Is A Data Processing Assistant?
A data entry virtual assistant helps you to compile and gather data or information to enter into databases. But, that is the age-old and basic definition of a data entry assistant. In the present scenario, a skilled assistant can help you from data retrieval to performing administrative functions.
You can always expect your data processing virtual assistant to be a problem-solver and make transition lightning-fast and efficient. A virtual assistant might not even know what is a notary stamp, but thanks to the system conduct such service arrangments instead of you.
In addition, they can accommodate the tasks that do not require your direct involvement, so you can comprehensively focus on the crucial business decisions. Now that you have a brief idea about who can be a data processing assistant let’s move to the list of functions they can perform.
Tasks A Data Entry Remote Assistant Can Do
Think about this, you have a virtual client meeting lined up, but your vendor hands you the final product list. You now have two equally essential tasks on your plate - meeting with the client and sorting the product list, so the sale starts. A helping hand in this situation can salvage the day. A data entry assistant can handle many such non-strategic tasks for you like -
Sorting the Data
‘It is an easy task’ - is the general sentiment about data sorting. Sorting the data is not always easy because it requires attention to detail. There are other factors involved that may make it complicated to organize data. A data processing assistant can help you sequence your data in the format you prefer. They can streamline accessibility and management, so you can quickly have a look at the updates. It is also beneficial for your business as you can keep up with the rate of data consumption.
Data Cleaning
There are instances when appending and repeated data utilization can damage the data quality. A trusted data processing remote assistant can help you to tackle this challenge. The assistant can well-manage the data at intervals, so the chances of complete system transformation reduce to nil. They can also enhance business productivity by fixing outdated and false data that enters the system.
Managing the Data
When you hire a data processing virtual assistant, you ensure the acquisition, validation, storage, and protection of your valuable business data inflow. Moreover, it is the safest way to make it reliable and accessible, even if the data consumption rate evolves at unpredictable rates. Therefore, data management is integral to the growth of a budding enterprise.
If we believe the statistics from Ring Lead, more than 80% of the companies think that data is an essential part of their business. But, simultaneously, 69% say that incorrect data is the reason for the slow business growth. Hence, you should be open to working with a skilled data processing manager.
Data Verification
Drawing from the statistics presented in the former point, you must have someone experienced to verify the data. A virtual assistant can ascertain the reliability of your database to ascertain consistency in business performance. Keeping a check on the accuracy of your data is one of the first steps to establishing a trustworthy organization.
- Preparing Presentable Data
A Data entry remote worker can skillfully do data scrubbing tasks that improve presentability. It is beneficial if you frequently have to make client presentations to showcase the growth through numbers. Creating presentable data requires you to remove repeated, incomplete, or inaccurately formatted data from your database. The data assistant can do this time-consuming task for you, so your database never loses relevance and is ready to serve your business needs whenever you need it.
Normalizing the Data
You should hire a remote assistant who can improve data integrity by restructuring or reorganizing the relational database as part of data normalization. This activity reduces data redundancy and ensures consistency in how stakeholders view your data.
So now that you know the wide variety of tasks that a data entry virtual assistant can perform for you, you must be wondering about the options to hire one.
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How To Hire A Data Entry Virtual Assistant?
It becomes a breeze to hire a remote data entry assistant when you are well-acquainted with available options.
- Online Job Posting. Small business owners are increasingly following this trend to hire virtual assistants. You can start with creating a job description, including the specific skills you are looking for in a candidate. Before you make a job post, ensure that you have a list of tasks ready for the remote worker. It is crucial to know what you need to delegate. Once that is sorted, you can share the details using,
- Social Media Handles. It is beneficial because your follower list may have a skilled data entry assistant interested in working with your company. Additionally, your follower list may increase as those looking for a job can directly check the updates from your posts and stories.
- LinkedIn. It has emerged as a path-breaking platform for both employers and potential employees. LinkedIn is a top-rated networking platform that can connect you with legitimate candidates for negligible costs.
- A Freelance Network. Upwork, iFreelance, and Simply Hired are popular freelancing websites that work well in connecting you with an ideal data entry virtual assistant. Flexible working is the advantage of working with freelancers. You can work with them from a different country and still expect the job to be ready on time. However, some entrepreneurs may find working with freelancers expensive because their hourly charges are high compared to other options to work with a professional virtual assistant.
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- Hiring from a Dedicated Agency. The safest and highly-recommended option is to approach a virtual assistant agency like Wishup. The VA agency provides reliable hiring solutions, so you get to work with the best data entry virtual assistant who understands the nature of your business and the work to be done. Not just this, you can explore other benefits of hiring a remote assistant through an agency.
- The dedicated agencies connect you with trained professionals, so their execution style is guaranteed to outclass insourcing. In addition, virtual assistants can be directly involved in the work scene without any delay or long settling period.
- The virtual assistants, who work with agencies, bring in years of experience. Therefore, they know how to handle a challenging situation that may require quick action.
Benefits Of Hiring A Data Entry Virtual Assistant
It may seem challenging in the beginning when you think about working with a remote assistant. But a brighter side emerges when you look at the statistics that say more than 50% of employers indicate enhanced productivity as the primary benefit of hiring a virtual assistant. There are more benefits to explore, such as
- You do not have to stress about absenteeism, payroll, or full-fledged employee management. Instead, you can devote time to handling accounts or other critical administrative decisions that you cannot possibly delegate.
- You big-time save costs, as the statistics suggest. According to Outsource Access, you can save up to 78% of the costs compared to a full-time employee when you hire a remote assistant. You pay on an hourly basis, which means paying only for the time you require their services.
- A complete office setup is not a requirement in remote work. A lot of stress, time, and funds are needed to set up a physical office. You can put these resources to other better use. Moreover, geographical location is no more a barrier to business functioning. You can conveniently operate from anywhere.
- Data entry virtual assistants are a pro when it comes to controlling a challenging situation. Startups often face such problems where quick decision-making or redressal is required. The virtual assistants have the training to intercept pitfalls and lapses to fix them before they become an unavoidable hazard.
“Without a systematic way to start and keep data clean, bad data will happen.” as Donato Diorio suggests.
You can save your business from bad data working with a remote assistant who can simplify your data and business. So often, startup owners have brilliant ideas that they have to shelve because they lack a dream team to operate with them.
With all the steps to hire a remote assistant on your tips, you can put together a dream team who can dedicatedly work for your business. A good idea with a perfectly functional team - that’s all you need to create a successful and visionary company.
Feel free to mail at [email protected] , if you are looking to hire a data entry virtual assistant.