Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

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Top 0.1% Talent, Matched to Your Practice

Hire a Pre-Vetted Legal Virtual Assistant

Get legal experts proficient in tools like Clio, Westlaw, QuickBooks and more

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Eliminate every non-billable task that consumes your day

Case law research and analysis

Your virtual assistant is a trained paralegal who researches case law, shepardizes citations and prepares research memos. They use Westlaw, LexisNexis, Fastcase and Casetext. Your virtual assistant handles circuit splits, statutory questions under state law, and regulatory compliance.

Case File Management and Docketing

Your virtual assistant opens new matters, maintains digital case files for your attorneys, organises discovery documents and tracks limitation deadlines, giving your paralegals a clean docket. Your virtual assistant also handles Bates numbering, exhibit organisation and deposition scheduling for your clients. Case management software we work in: Clio Manage, MyCase, PracticePanther, Smokeball, NetDocuments.

Client Intake and Communication

Your virtual assistant is a trained legal assistant who handles new client calls and sends engagement letters. They run conflict-of-interest checks before your firm takes on a new client and keep clients updated by email under attorney supervision. A fast, professional intake process helps turn more enquiries into clients, so nobody is left waiting. They use Intaker and Lawmatics as their everyday client intake software.

Time Entry & Legal Billing

Accurate timekeeping is billable revenue you're currently leaving uncaptured. Your virtual assistant enters time in case management software like Bill4Time, Smokeball, or TimeSolv. Also, our assistant helps prepare LEDES-format invoices for insurance defense clients and follows up on outstanding accounts receivable , without you touching a single invoice line item.

Virtual Paralegal Services

Need more than admin support? Our trained virtual assistant paralegals assist with document drafting (demand letters, discovery requests, NDAs, retainer agreements), deposition summaries, motion templates formatted per local court rules, and case chronology preparation, all under attorney review and supervision.

Court Calendar & Deadline Management

Missing a deadline is malpractice exposure. Your virtual assistant maintains a master docket calendar, sets multi-stage reminder triggers for discovery cutoffs, motion deadlines, and trial prep milestones and sends a daily priority report to your inbox every morning before 9 AM.

Which Legal Professionals Should Hire a Virtual Assistant from Wishup?

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Solo Practitioners and Small Firms

Hire a virtual assistant for legal work and reclaim 20+ hours weekly.

Mid-Size Litigation Firms

People at litigation and transactional firms hire Virtual Assistants from Wishup to scale paralegal-level support without getting a full-time professional.

Corporate Counsel

General counsel teams at mid-size companies use Wishup to manage contract intake, NDA tracking, vendor agreements, and compliance calendars.

What Legal Professionals Say

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What Changed When the Admin Stopped

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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Tools Our Legal Experts Work With Every Day


Clio Manage
MyCase
PracticePanther
Smokeball
NetDocuments
iManage
Westlaw
LexisNexis
Fastcase
Casetext
QuickBooks
LawPay
Bill4Time
TimeSolv
Lawmatics

Why Attorneys Choose Wishup Over the Rest

Onboarding Speed & Availability
Talent Quality & Training
Trained in AI/No-Code Tools
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Replacement & Money-Back
Dedicated Account Manager & Knowledge Transfer
Wishup
60 minutes (always available)
0.1% (Pre-vetted & Pre-trained)
✅ 120+
✅ Free Business Tools (Worth $500)
✅ Yes
✅ Yes
Freelance Platforms
Up to 3 weeks (waitlist)
Unclear (No training)
❗Limited
❌ No
❌ No
❌ No
Other Companies
1 to 2 weeks (waitlist)
1% (Pre-vetted Only)
❗Limited
❌ No
❌ No
❌ No

Why Attorneys Choose Wishup Over the Rest

Onboarding Speed & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)
Freelance PlatformsUnclear (No training)
Other Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+
Freelance Platforms❗Limited
Other Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other Companies❌ No

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other Companies❌ No

Dedicated Account Manager & Knowledge Transfer

Wishup✅ Yes
Freelance Platforms❌ No
Other Companies❌ No

Running a law firm means managing client relationships, case deadlines, billable hours, and a constant stream of administrative work. Most attorneys didn't go to law school to spend their days formatting documents, scheduling depositions, or chasing unpaid invoices. A virtual assistant for legal professionals handles that operational layer so you can stay focused on the actual practice of law.

At Wishup, we match law firms, solo practitioners, and legal departments with pre-vetted virtual assistants who understand the pace and precision legal work demands. Whether you need a legal research virtual assistant to support case preparation or a law firm client intake virtual assistant to manage new client onboarding, our VAs are up and running within days.

You can also bring in a legal billing virtual assistant to handle time entry, invoicing, and AR follow-up from day one.

Why Law Firms Are Moving to Virtual Assistants

Client expectations are rising, court dockets are full, and overhead costs keep going up. Hiring in-house staff means payroll taxes, benefits, office space, and training that add up quickly.

A virtual assistant is a leaner option. You get skilled, dedicated support at a fraction of the cost of a full-time employee, with no long-term commitments, no equipment to provide, and no HR overhead. A VA can also help manage day-to-day work across tools such as Clio for legal practice management, keeping case information, client tasks, and administrative workflows organized. For a full picture of how to find the right fit, this guide on hiring a VA for law firms walks through what to look for and what to avoid.

How a Virtual Assistant Supports Your Legal Practice

1. Legal Research Virtual Assistant

  • Conducting case law and statute research using platforms like Westlaw, LexisNexis, or Casetext
  • Summarising rulings, precedents, and legal opinions
  • Compiling research memos for attorney review
  • Tracking regulatory changes relevant to your practice area
  • Organising citations and supporting documentation for briefs

2. Law Firm Client Intake Virtual Assistant

  • Responding to inbound calls, emails, and web inquiries
  • Conducting initial client interviews and gathering case details
  • Performing conflict-of-interest checks
  • Scheduling consultations with attorneys
  • Entering client information into your CRM or case management system
  • Sending follow-up communications and engagement letters

3. Administrative and Document Support

  • Drafting, formatting, and proofreading legal documents. A legal document preparation VA can manage this end-to-end — handling pleadings, contracts, and client intake forms so your team stays focused on case strategy.
  • Managing calendars and scheduling court dates, depositions, and meetings
  • Organising case files and managing digital documents. For firms with large case volumes, a VA can also organise client documents faster by building folder structures and naming conventions that the whole team can follow
  • Sending engagement letters and contracts for e-signature and tracking them to completion, including through tools like DocuSign
  • Handling email correspondence and triaging priority messages
  • Preparing presentations for client meetings or court

4. Billing and Financial Administration

  • Preparing and sending client invoices
  • Tracking billable hours and expenses
  • Following up on outstanding payments
  • Managing accounts payable and bookkeeping tasks

5. Marketing and Online Presence

  • Managing social media accounts and posting updates
  • Updating website content and blog posts
  • Sending newsletters to clients and referral sources
  • Managing online reviews and reputation monitoring

Tasks You Can Delegate to a Wishup Legal VA

Task Category Examples
Legal Research Case law lookup, statute tracking, citation checks, research memos
Client Intake Lead response, conflict checks, consultation scheduling, CRM updates
Document Management Drafting, formatting, proofreading, e-filing preparation
Calendar Management Court dates, deposition scheduling, deadline reminders
Billing Support Invoicing, expense tracking, payment follow-ups
Communication Email management, client follow-ups, call screening. A VA handling this layer can also take over case follow-up and scheduling so nothing slips between appointments
Marketing Social media, blog updates, newsletter campaigns
Data Entry Case management software updates and document indexing

Why Choose Wishup for Your Legal Virtual Assistant

  • Rigorous vetting: Wishup VAs come from the top 0.1% of applicants.
  • Fast matching: Get matched with a qualified VA within 24 hours.
  • Risk-free trial: Test the setup before committing long-term.
  • Free replacement guarantee: Replacement at no additional cost if something does not work.
  • Dedicated account management: A success manager keeps things aligned with your workflow.
  • Confidentiality and data security: VAs handle sensitive legal information under strict NDA.

Who Can Benefit from a Legal Virtual Assistant?

  • Solo practitioners juggling client work and business operations
  • Small to mid-sized law firms looking to grow without expanding headcount
  • Personal injury, family law, immigration, real estate, and corporate law practices
  • In-house legal departments managing high volumes of documentation
  • Attorneys preparing for trial who need extra research and organisational support

Frequently Asked Questions About Legal Virtual Assistants

A virtual legal assistant handles administrative and research tasks for attorneys and law firms: client intake, case file management, legal research, court calendar management, billing and time entry, and document drafting.

Wishup legal VAs cost significantly less than a full-time paralegal (average $58,000–$72,000/year in the U.S., plus benefits, office space, and training). Wishup plans start at US $1299/month with no overhead costs.

Yes. Wishup's legal bookkeeping VAs are specifically trained on IOLTA trust account management, three-way reconciliation, retainer disbursements, and state bar reporting requirements.

We support personal injury, family law, immigration, corporate/M&A, real estate, criminal defense, estate planning & probate, employment law, IP, and more. We match you with a VA who has specific experience in your practice area, not a generalist.

Your VA can prepare, format, and organize court filings per local court rules, manage ECF/PACER accounts, and coordinate filing logistics. The actual submission must be authorized by a licensed attorney or authorized filer per your jurisdiction's rules, your VA handles everything up to that point.

Absolutely. You can hire a legal bookkeeper as a standalone service. Our bookkeeping VAs specialize in QuickBooks for law firms, LawPay reconciliation, IOLTA compliance, and monthly reporting, independent of any VA admin services.