Hire a VA & Get Business Tools Worth $500 Free

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Focus on your mission, not the admin

Hire Top Logistics Virtual Assistants in 60 Minutes

Delegate shipment management, admin, communication, and more

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Backed by the Best

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Services a Logistics Virtual Assistant Brings to Your Business

Shipment Management

Your VA will track shipments, update status reports, and flag delays. They’ll keep carriers in check and make sure everything is on track

Inventory & Order Support

They will monitor stock levels, process orders, and keep your records clean. No missed updates or gaps in your operations

Vendor & Customer Communication

Your virtual logistics assistant will handle vendor calls, chase updates, send quotations, and keep customers informed

Documentation & Compliance

They will prepare invoices, bills of lading, and shipping papers. They’ll ensure your files meet compliance standards, avoiding costly mistakes

Scheduling & Coordination

They will manage calendars, arrange pickups, and coordinate deliveries. Also line up drivers, routes, and timing so you don’t have to

Data & Market Research

They will collect industry data, compare rates, and prepare reports you can act on. You’ll always know your stand in the market

Hiring a VA Shouldn’t Be Another Task on Your List

1

Talk to our experts about your business needs

What Sets Wishup Apart

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Top 0.1% Talent

Every VA is pre-vetted through a 6-step hiring process, so you only meet the best

Proven Expertise

VAs come pre-trained and pre-vetted, along with real job experience, unlike freelance platforms

Timezone Flexibility

Your VA works according to your business hours, no matter where you operate

They Count On Us, So They Can Focus on Growth

Trusted by Founders Globally

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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Your Operations are Global, So is Our Support


USA
Austin
Los Angeles
Vancouver
Abu Dhabi
San Francisco
Sydney
Dubai
Chicago
London
Toronto
Dallas
Singapore
New York
Berlin

More Than Just VAs, They’re Super VAs

They come trained on 70+ industry tools and 50+ AI platforms

Google WS
Excel
Zoho
MS Office
Slack
HubSpot
QuickBooks
Calendly
Canva
HootSuite
Asana
Zapier

Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability
Talent Quality & Training
Trained in AI/No-Code Tools
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Replacement & Money-Back
Dedicated Account Manager & VA Knowledge Transfer
Wishup
60 minutes (always available)
0.1% (Pre-vetted & Pre-trained)
✅ 120+
✅ Free Business Tools (Worth $500)
✅ Yes
✅ Yes
Freelance Platforms
Up to 3 weeks (waitlist)
Unclear (No training)
❗Limited
❌ No
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
1% (Pre-vetted Only)
❗Limited
❌ No
❌ No
❌ No

Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)
Freelance PlatformsUnclear (No training)
Other VA Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+
Freelance Platforms❗Limited
Other VA Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Dedicated Account Manager & VA Knowledge Transfer

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Logistics Virtual Assistants: The Essential Guide

What is a Virtual Assistant for Logistics?

A logistics virtual assistant is a remote professional who helps logistics businesses manage daily operations like shipment tracking, inventory updates, scheduling deliveries, coordinating with vendors, and preparing compliance documents. Instead of hiring in-house staff, you get skilled support online, saving both time and overhead costs. They ensure the routine, yet vital, parts of your logistics run smoothly, so you can focus on scaling your business.

What are the Services Offered by Logistics Virtual Assistants?

Order Management & Shipment Tracking

Enter orders, confirm dispatches, monitor freight, and notify clients of updates.

Route & Dispatch Coordination

Track deliveries, update drivers and teams, and optimize dispatch schedules.

Inventory & Carrier Management

Maintain stock data, forecast restocks, and reconcile discrepancies with vendors.

Data Processing & Reporting

Organize ERP/WMS data, generate performance dashboards, and reconcile invoices.

Customer Support & Communication

Handle delivery inquiries, provide real-time status updates, and resolve issues proactively.

Which Business Types Use Logistics Virtual Assistants?

  • Freight Brokers & 3PL Providers: Managing large transaction volumes and client communications.
  • Warehouse & Fulfillment Centers: Handling order coordination, inventory, and reporting.
  • E-commerce & Last-Mile Delivery Companies: Needing timely updates and dispatch optimization.
  • SMBs needing flexible backend support: Without hiring full-time on-site staff.

What are the Benefits of Hiring a Logistics Virtual Assistant?

  • 24/7 Operations & Rapid Response: Essential for global deliveries and spike management.
  • Lower Operating Costs: No physical desk, benefits, or fixed overhead for your admin support.
  • Error Reduction & Improved Accuracy: Less manual entry, more automation.
  • Increased Efficiency & Visibility: Data insights for route, inventory, and task optimization.
  • Scalability: Flexible staffing for peak shipping seasons or new client onboarding without the full-time cost.

What’s the Cost Comparison: Freelance VA vs Logistics VA vs In-House Support

Hiring Mode Typical Cost Best For
Freelance VA $10–25/hr Flexible
Managed Logistics VA US$10 onwards Vetted talent with operational integration, backup support, quick onboarding
In-House Logistics Support $35K–55K/yr + benefits On-site control

Many businesses trim staffing costs by 30–60% when shifting to VA support.

What are the Essential Skills to Look for in a Logistics VA?

  • Familiarity with logistics platforms (TMS, ERP, WMS).
  • Proficient in order tracking, dispatching, and inventory tools.
  • Strong communication: client updates, carrier coordination.
  • Data accuracy: reporting, reconciliation, error checking.
  • Route optimization knowledge and an efficiency mindset.
  • Flexibility to handle surges in volume or reactive issues.

How to Hire a Virtual Logistics Assistant?

  1. Freelance Platforms like Upwork and Fiverr
    Pros: Ideal for one-off tasks
    Cons: Not reliable as they juggle between multiple clients
  2. Specialized VA Agencies like Wishup
    Pros: Trained in logistics platforms, pre-vetted, backup support, and dedicates account manager
    Cons: Not ideal for one-off jobs
  3. Job Platforms like LinkedIn or Indeed
    Pros: On-site coordination
    Cons: Long hiring cycles and high costs

What are the Factors to Consider While Hiring a Logistics VA?

  • Define tasks you need to get handled, like TMS updates, shipment tracking, or carrier communications.
  • Request logistics-specific experience or work samples.
  • Run a small paid trial, like tracking 5 shipments with status updates and delays handled.
  • Set tool access protocols, NDA, and communication SOPs.
  • Start with limited hours, scale up during busy times.

Frequently Asked Questions About Virtual Assistant for Logistics Businesses

Running logistics means endless scheduling, paperwork, and calls that eat into your time. A logistics virtual assistant handles these repetitive but critical tasks, helping you save 3+ hours daily. You get professional support without the high cost of hiring an in-house assistant. This makes your operations leaner, faster, and more efficient.

A logistics VA can manage shipment tracking, coordinate deliveries, update inventory records, prepare compliance documents, and follow up with vendors and customers. They can also handle scheduling, reporting, and email communication. In short, they take care of the back-office and admin load so you can focus on running your logistics business.

Hiring a virtual logistics assistant can cost you between $25 and $30 per hour, depending on the skills and location you require. At Wishup, rates can start as low as $10 per hour. Our Kickstart Plan gives you a full 4 hours of daily support for $999 per month, while the Growth Engine Plan delivers 8 hours a day plus access to our AI-powered office management app (worth USD 299/month) for USD 1799 per month.

Logistics VAs are trained in 120+ tools that help manage operations smoothly. This includes Excel for reporting, Google Workspace and Microsoft Office for collaboration, QuickBooks for billing, Zoho or HubSpot for CRM, and platforms like Asana, Trello, or Monday for task management. They also use Slack, Calendly, and Zapier for communication and workflow automation.

When you hire from platforms like Upwork or Fiverr, you’re responsible for screening, interviewing, and training freelancers on your own. Quality can vary a lot, and if the VA doesn’t work out, you start the process all over again. With Wishup, every logistics virtual assistant is already pre-vetted through a 6-step selection process and pre-trained on 70+ industry and 50+ AI tools. You don’t waste time on hiring or training, and replacements are handled quickly if needed. On top of that, you get dedicated account support, something marketplaces don’t provide. This makes Wishup a more reliable and time-saving option for logistics businesses that can’t afford trial and error.

With Wishup, hiring a Logistics VA is fast and simple. You start by talking to our experts, then we connect you with a pre-vetted assistant, and once you’re comfortable, you can begin right away. The whole process usually takes only a few hours, not weeks or months like traditional hiring. You can start delegating tasks from day one.

Yes, Wishup VAs work according to your business hours, no matter where you’re based. Whether you run operations in the US, UK, UAE, or elsewhere, you can get support during your working day. This ensures smooth coordination with your team, vendors, and customers.

No, you don’t need to spend time on training. Wishup VAs are pre-trained on 70+ industry tools and 50+ AI tools, so they can step into your workflow on day one. They’re already skilled in logistics tasks, which means you start getting value right away without hand-holding.

Yes, data security is taken seriously. Wishup VAs follow strict confidentiality and compliance practices to keep your business information safe. They’re trained to handle sensitive documents like invoices, shipping papers, and contracts with care, giving you peace of mind. On top of that, they use Time Doctor in their systems, so you are always aware of their workday tasks.

If you’re spending too much time on admin tasks instead of focusing on strategy, a Logistics VA can help. They’re ideal for logistics businesses that deal with constant scheduling, shipment updates, and paperwork. By handing off these tasks, you reduce stress, improve accuracy, and give your team room to scale operations.