60-minute hiring | No training needed

Hire a Xero Virtual Assistant for Clean Books

Delegate reconciliations, invoices, reports, and daily bookkeeping, and save 3+ hours daily

From daily entries to record keeping, delegate everything related to Xero

What a Xero Virtual Assistant Can Handle for You

Bookkeeping & Records

Keep books current
Categorize transactions
Maintain chart of accounts
Record sales, purchases, & journal entries

Bank & Card Reconciliation

Reconcile bank feeds
Match card transactions
Identify missing or duplicate entries
Resolve reconciliation mismatches

Invoicing & Payments

Create & send invoices
Set up recurring invoices
Track unpaid & overdue invoices
Record payments in Xero

Expenses Management

Enter supplier bills
Upload and code receipts
Maintain vendor payment
Track payment due dates

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Your clean books is our KPI

Why Businesses Hire Our Xero Expertise?

Xero-first Talent

Assistants experienced and trained on real Xero workflows

Managed Setup

A dedicated support team ensures quality and uninterrupted workflow

Quality Checks

Every assistant goes through a strict vetting and weekly checks

Easy to Start

Interview as many assistants as you want until it feels right. Ensure a 60-minute smooth hiring

Always Secure

You get a legal NDA, plus SOC2 and GDPR standards handled from day one

Hiring Xero Expert Made Simple

Share your Xero workload, timelines, and reporting needs

What Changed After Hiring?

▶

We Let Our Results Speak for Ourselves

★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

★★★★★

We are extremely happy with Wishup VAs that work for SendX! If a job can be outsourced to a VA we first do that, instead of hiring a full time employee. This gives a unique execution advantage as hiring a VA takes in a few days rather than spending a few months hiring. Using Wishup for VAs has been a really great business decision for SendX and would strongly recommend them.

Mayank Agarwal

Co-Founder - SendX Inc.

★★★★★

Professional, trustworthy, and competent is how I would describe Virtual Assistants at Wishup. In just a few months, they’ve really impressed me with their services and made my life much easier. I have been able to delegate lots of administrative work and have a good amount of time to work on other serious concerns. I will highly recommend the services provided by Wishup.

Pranay Gupta

Co-Founder - 91Springboards

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Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability

Talent Quality & Training

Trained in AI/No-Code Tools

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Replacement & Money-Back

Dedicated Account Manager & VA Knowledge Transfer

Wishup

60 minutes (always available)

0.1% (Pre-vetted & Pre-trained)

✅ 120+

✅ Free Bookkeeper + Tools ($1000)

✅ Yes

Freelance Platforms

Up to 3 weeks (waitlist)

Unclear (No training)

❗Limited

❌ No

Other VA Companies

1 to 2 weeks (waitlist)

1% (Pre-vetted Only)

❗Limited

❌ No

Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability

Wishup60 minutes (always available)

Freelance PlatformsUp to 3 weeks (waitlist)

Other VA Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)

Freelance PlatformsUnclear (No training)

Other VA Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+

Freelance Platforms❗Limited

Other VA Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Bookkeeper + Tools ($1000)

Freelance Platforms❌ No

Other VA Companies❌ No

Replacement & Money-Back

Wishup✅ Yes

Freelance Platforms❌ No

Other VA Companies❌ No

Dedicated Account Manager & VA Knowledge Transfer

Wishup✅ Yes

Freelance Platforms❌ No

Other VA Companies❌ No

Xero Support, Wherever You Operate

Xero expertise, time-zone alignment, and backup support. Hard to ask for more

Delivering Xero Support Across Industries

Everything You Need to Know About Hiring a Xero Expert

What is a Xero Expert Virtual Assistant?

A Xero virtual assistant (VA) helps business owners, accountants, and finance teams manage Xero workflows efficiently without hiring full-time in-house staff. By outsourcing routine and recurring accounting tasks, businesses maintain clean books, stay compliant, and free up time for financial planning and growth.

What are the Services Offered by Xero Expert VAs?

Bookkeeping & Transaction Management: Recording transactions, reconciling bank feeds, categorizing expenses.
Accounts Payable & Receivable: Invoice creation, bill tracking, payment follow-ups, vendor management.
Bank & Credit Card Reconciliation: Daily or monthly reconciliations to ensure accurate financial records.
Payroll Support: Payroll data entry, payslip generation, payroll reconciliation (region-specific).
Financial Reporting: Preparing P&L statements, balance sheets, cash flow reports.
Xero Setup & Maintenance: Chart of accounts setup, migration support, cleanup of historical data.
Tax & Compliance Support: GST/VAT prep support, documentation for accountants or tax advisors.

Which Businesses Use Xero Experts?

Small and mid-sized businesses using Xero for day-to-day accounting
Accounting and bookkeeping firms managing multiple client accounts
E-commerce and subscription-based businesses with frequent transactions
Startups and founders needing lean finance operations
Agencies and service businesses handling recurring invoicing
International businesses using Xero for multi-currency accounting

What are the Benefits of Hiring a Xero Virtual Assistant?

Accurate, Up-to-Date Books: Regular reconciliations reduce errors and last-minute cleanups.
Cost Efficiency: Avoid hiring full-time bookkeepers or finance staff.
Time Savings: Business owners focus on operations while bookkeeping runs in the background.
Scalable Support: Increase or reduce hours based on transaction volume.
Better Financial Visibility: Clean reports help with cash flow planning and decision-making.

What’s the Cost Comparison: Freelancer vs Xero VA vs In-House Employee?

Hiring Mode	Cost	Best For
Freelance Xero Expert	$15–30/hr	Moderate bookkeeping needs
Managed Xero VA Service	US$999/month	Businesses needing reliability and consistent support
Full-time Employee	~$45K–65K/year + benefits	On-site collaboration

What are the Essential Skills to Look for in a Xero Expert Virtual Assistant?

Hands-on experience with Xero accounting software
Strong bookkeeping fundamentals and attention to detail
Bank reconciliation and expense categorization expertise
Knowledge of invoicing, AR/AP workflows
Basic payroll and tax support knowledge (region-specific)
Proficiency with spreadsheets and reporting tools
Confidentiality and data-handling discipline

How to Hire a Xero Expert?

Freelance Platforms like Fiverr and Upwork
Pros: Lower costs
Cons: Quality varies; requires vetting for Xero expertise
Managed VA Providers Like Wishup
Pros: Pre-vetted Xero-trained VAs, structured onboarding
Cons: Not ideal for one-time automation tasks
In-House Hire from Platforms Like Indeed and LinkedIn
Pros: In-house support
Cons: High fixed costs, limited scalability

What are the Steps to Hire a Xero Virtual Assistant?

Confirm hands-on experience with Xero accounting software.
Assess bookkeeping fundamentals and attention to detail.
Verify bank reconciliation and expense categorization skills.
Check knowledge of invoicing and AR/AP workflows.
Review basic payroll and tax support knowledge (region-specific).
Evaluate spreadsheet proficiency and reporting capability.
Ensure confidentiality and disciplined data handling.

Frequently Asked Questions About Xero Expert VAs

A Xero virtual assistant manages daily accounting work directly inside your Xero account. This includes bank reconciliations, invoice creation, expense categorization, and basic reporting. They keep records current, so your books do not pile up. Your accountant gets clean data without rework.

Any business using Xero regularly can benefit, especially founders and finance teams short on time. If bookkeeping gets delayed, rushed, or double-checked often, this role fits well. It works for startups, agencies, ecommerce brands, service firms, and more. The goal is steady, accurate books without hands-on effort.

A Xero virtual assistant works with you daily, not just at month-end. They handle routine entries, follow-ups, and cleanup work as it happens. A traditional bookkeeper often focuses on periodic reviews. This setup keeps numbers current instead of catching up later.

Most Xero virtual assistants charge between $20 and $40 per hour, depending on experience, workload, and hours required. With Wishup, pricing starts at $999 per month for a dedicated Xero virtual assistant. This also includes access to our AI-powered office management app at no extra cost.

Yes, Wishup’s assistants work under signed NDAs with defined access levels. Processes follow SOC2 and GDPR standards for data handling. Regular reviews ensure accuracy and accountability at all times.

We make sure you start in one day. All you need to do is discuss your workload, interview Xero-trained assistants, and choose the right fit. Once access and SOPs are set, work begins immediately. There is no long onboarding cycle or hiring delay.

Yes. A Xero virtual assistant handles daily work so your accountant focuses on review and filings. They maintain clean records, clear notes, and proper documentation. This reduces back-and-forth during audits or tax season.

Work does not stop. Backup coverage ensures another trained assistant steps in. Access, SOPs, and task history are already in place. Your books stay updated without disruption.

Hire a Xero Virtual Assistant for Clean Books

Trained on Xero, tested on real accounting tasks, and ready to step into your workflow