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Hire Expert Bookkeepers for Non-Profits

Delegate invoices, audits, reports, reconciliations, and more

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Backed by the Best

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Bookkeeping Services We Offer for Your Non-profit Organization

Donation & Grant Management

Your virtual bookkeeper will track donations, manage grant funds, and keep records updated for reporting. They’ll make sure every contribution is accounted for

Expense & Cash Flow Management

They will record expenses, monitor cash flow, and flag irregularities. This keeps your nonprofit’s finances steady and prevents any mishaps

Payroll & Staff Payments

They will process payroll, handle reimbursements, and ensure staff payments go out without any delays or errors

Budgeting & Planning

Your bookkeeper will prepare budgets, compare them against actuals, and share insights. This helps your team plan better and stay on track financially

Reporting & Compliance

They will create periodic financial reports, and make sure compliance requirements are met, making sure you’re always ready for funders & regulators

Audit & Record Keeping

They will organize receipts, invoices, and ledgers for smooth audits. Everything stays documented and audit-ready

Hiring a Bookkeeper Shouldn't Eat Up Your Weeks

3 steps is all you need to take

1

Tell us about your nonprofit’s bookkeeping needs

Why We are Founder's Favorite

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Pre-vetted Talent

Thorough screening and background checks for skill, reliability, and trust

Industry and Tool Expertise

Bookkeepers trained on 70+ industries and 50+ AI tools

Top 0.1% Professionals

Only the best make it through our selection process, so you work with proven experts

Entrepreneurs who delegated & saved 15+ hours weekly

They Tried It. They Loved It

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Success Stories Speak for Themselves

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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★★★★★

I never considered hiring a virtual assistant for my business but Wishup was different, my virtual assistant exceeded expectations! It is more affordable than I thought and the help she provides on a daily basis is incredible! I get more work done with my VA helping me with important tasks like email management, calendaring, bookkeeping and much more. Highly recommended for any tech founder trying to balance time and productivity.

Lance Rodela

Founder & CEO - Shift Health Inc. (Y Combinator S19)

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Ahead From Day One

70+ industry platforms, 50+ AI tools - already mastered

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Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability
Talent Quality & Training
Trained in AI/No-Code Tools
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Replacement & Money-Back
Dedicated Account Manager & VA Knowledge Transfer
Wishup
60 minutes (always available)
0.1% (Pre-vetted & Pre-trained)
✅ 120+
✅ Free Business Tools (Worth $500)
✅ Yes
✅ Yes
Freelance Platforms
Up to 3 weeks (waitlist)
Unclear (No training)
❗Limited
❌ No
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
1% (Pre-vetted Only)
❗Limited
❌ No
❌ No
❌ No

Wishup Vs. The Rest: Reason We Lead

VA Onboarding Speed & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)
Freelance PlatformsUnclear (No training)
Other VA Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+
Freelance Platforms❗Limited
Other VA Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Dedicated Account Manager & VA Knowledge Transfer

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Everything You Should Know About Bookkeeper for Non Profit Organization

What is a Bookkeeper for Non Profit Organization?

A nonprofit bookkeeper is a professional who manages the day-to-day financial records of the nonprofit organization. Their role includes tracking donations, grants, and expenses, processing payroll, and preparing reports that keep the organization compliant with state and federal regulations. Unlike for-profit bookkeeping, the focus is on accountability and transparency, making sure donor funds are used properly and records are audit-ready.

What are the Services Offered by Bookkeepers for Nonprofit Organizations?

Transaction Recording & Fund Coding

Record donations, grants, expenses; classify by program, admin, and fundraising.

Accounts Payable & Receivable & Reconciliation

Process vendor payments, manage receivables, and reconcile bank and credit card accounts.

Financial Statements & Budgeting

Prepare income statements, balance sheets, cash flow reports, and assist with budgeting/forecasting.

Grant Tracking & Reporting

Track grant expenditures, support grant compliance with tailored financial reporting.

Expense Allocation & Fund Compliance

Ensure restricted funds are used correctly per donor or grant requirements.

Audit & Tax Support

Prepare for audits, maintain documentation, and support Form 990 filing.

Which Nonprofit Organizations Need Bookkeeping Support?

  • Small charities and local nonprofits
  • Foundations and grant-funded projects
  • Membership-based organizations and community groups
  • Event-focused or campaign-heavy nonprofits

What are the Benefits of Hiring a Non Profit Bookkeeper?

  • Cost Savings: Outsourcing costs $500–$2,500/month versus hiring full-time staff with benefits
  • Specialized Expertise: Professionals understand nonprofit fund accounting, audits, and compliance
  • Allows Focus on Mission: Staff are freed from clerical duties
  • Scalable Support: Services can grow or shrink with your seasonality or campaigns
  • Better Reporting & Transparency: Enables clear oversight for management and donors
  • Improved Controls & Lower Fraud Risk: Segregation of duties and software/tool-based workflows enhance security

What’s the Cost Comparison: Virtual Bookkeeper vs Freelancer vs In-House Staff?

Hiring Mode Typical Cost Best For
Virtual Bookkeeper US$10 onwards Triple-vetted, trained, backup support, quick onboarding
Freelancer $15–25/hr Ideal for one-off jobs
In-House Staff $40K–60K/year + benefits Physical presence

What are the Essential Skills to Look for in a Nonprofit Bookkeeper?

  • Fund Accounting Proficiency: Track restricted versus unrestricted funds.
  • Software Expertise: Familiarity with QuickBooks, donor CRMs, and fund-specific tools.
  • Compliance Knowledge: Comfort handling Form 990, IRS guidelines, and audits.
  • Budgeting & Reporting Skills: Create dashboards and donor-friendly financial reports.
  • Detail-Oriented & Trustworthy: Accuracy and confidentiality are critical in a nonprofit environment.

How to Hire a Bookkeeper for Your Nonprofit?

  • Define your needs: transactions, grants, reports, tax prep.
  • Review experience in nonprofit finance and tools.
  • Request sample reports or reconciliation templates.
  • Run a paid trial for 10–20 hours on core tasks (donor coding, reconciliation).
  • Finalize NDA, financial access protocols, and results tracking (e.g., timeliness, accuracy).
  • Scale services as budget or program needs evolve.

Frequent Asked Questions About Non Profit Bookkeepers

A nonprofit bookkeeper takes care of the day-to-day financial records of your organization. They manage donations, grants, and expenses while ensuring payroll and reimbursements are accurate. They also prepare financial statements and reports needed by boards, funders, and auditors. In short, they keep your books clean so you can stay focused on programs and impact.

Nonprofits handle donor funds and grants that require strict tracking and reporting. A bookkeeper ensures every dollar is accounted for, expenses are recorded correctly, and financial statements are audit-ready. This builds transparency and trust with funders, while freeing up staff from manual record-keeping. Without one, nonprofit organizations risk errors, delays, and compliance issues.

Nonprofit bookkeeping is centered on accountability, not profit. Instead of tracking sales and margins, it focuses on donations, grants, and program-related spending. Reports are designed for boards, donors, and regulators instead of investors. The main goal is to show how funds are being used to further the mission, while staying compliant with nonprofit laws.

Virtual bookkeeping services charge $20–$70 per hour. On average, a virtual bookkeeper in the U.S. earns around $24 per hour. At Wishup, rates start as low as US $10/hour. Our Kickstart Plan gives you 4 hours a day from US $999/month, while the Growth Engine Plan includes 8 hours a day plus 30 seats in our AI-powered office management app (worth US $299/month) for US $1,799/month.

Nonprofit bookkeepers typically prepare income statements, balance sheets, and cash flow reports. In addition, they create donor-specific or grant-based reports that show how funds are allocated. These reports are essential for board meetings, funding applications, and annual audits. Having these ready helps nonprofits maintain transparency and meet compliance standards.

Start by looking for someone who has experience with nonprofit finances and understands donor tracking and grant management. They should also be skilled in accounting software like QuickBooks or Zoho. Many organizations prefer hiring pre-vetted virtual bookkeepers who are already trained and reliable, which saves time compared to traditional hiring.

No, bookkeeping and accounting serve different roles in a nonprofit. Bookkeeping covers the daily financial tasks like recording donations, expenses, and payroll. Accounting takes a step further by analyzing those records, preparing tax forms, and ensuring full compliance with nonprofit regulations. Most organizations use both, but bookkeeping is usually the foundation.

Yes, a bookkeeper is often the key person in preparing for an audit. They maintain accurate records of receipts, ledgers, and reports so everything is organized when auditors arrive. A good bookkeeper ensures financial data is consistent and transparent, which makes audits faster, easier, and less stressful for the nonprofit team.

Nonprofit bookkeepers commonly use tools like QuickBooks, Excel, Zoho Books, and Google Workspace. These help track donations, manage payroll, and prepare detailed reports for compliance. Many also use project management tools like Asana or Trello to track deadlines for grant reports or audits. The right tools ensure accuracy and save valuable time.