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Outsource Non-Clinical Tasks

Hire HIPAA Compliant Optometry Healthcare Virtual Assistants

Pre-vetted and trained for optometrists, ophthalmologists, and opticians

Onboard in 60 Minutes
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Top-tier Partnerships that Fuel Growth

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Trusted by optometrists, ophthalmologists & opticians across the U.S.

Supporting 100+ U.S. Eye Clinics and Growing

40+

Eye Clinics Onboarded in the Last 3 Months

98%

Insurance Eligibility Verified in <24 hrs

$5.2 Million

Insurance Payments Managed

Feedback that made our team blush (a little)

Turns Out, We’re Kinda Good at This

20+ Healthcare Tasks tasks our Medical Virtual Assistants handle

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Download the list

Why Hire Virtual Assistants for Optometrists from Wishup?

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HIPAA Compliant

Every Wishup assistant is trained in HIPAA standards and uses encrypted, secure systems to manage sensitive patient data. Delegate confidently without worrying about privacy, compliance, or regulatory risk — all protected from day one.

EMR, EHR & Tech Fluency

Our VAs are comfortable working inside your optometry systems — whether it’s RevolutionEHR, Crystal PM, or Compulink. From scheduling and insurance verification to patient charting, they handle key admin functions using the tools you already trust.

Top 0.1% Talent

We don’t hire gig workers. Our VAs are triple-vetted, U.S. timezone-aligned professionals, trained to assist optometrists, ophthalmologists, and opticians with high-volume admin tasks. They’ve worked in real eye care practices — and are ready to plug into yours.

What Happens After You Hit “Delegate”

Let our virtual assistants streamline non-clinical tasks across your practice

Other Optometry Virtual Assistant Solutions You Can Rely On

Appointment Reminders for Patients

Our virtual assistants help reduce no-shows by sending timely reminders for eye exams, follow-ups, and special testing. From initial visits to lens pickups or vision therapy sessions, we manage reminders via call, text, or email—keeping your patients informed, engaged, and on time.

Optometrist Bookkeeping

Bookkeeping services for optometrists, ophthalmologists, & all eye care professionals. From payroll and tax filings to KPI tracking, P&L prep, and cash flow forecasts, our virtual assistants handle your clinic’s numbers with precision, ensuring compliance, clarity, and control without the need for in-house staff.

Answering Service for Optometrists

Give your patients real-time support with trained virtual receptionists. From managing calls and rescheduling to handling intake and insurance queries, our VAs ensure your front desk runs smoothly and professionally every day. Outsource and save 40 hours/week.

Virtual Optometry Patient Care Coordinator

Deliver exceptional care with virtual coordinators trained in eye care. From booking appointments to patient education, insurance, and referrals, our VAs support each step of the journey with precision and warmth, ensuring no patient feels lost in the process.

Remote Billing for Optometrists

Protect patient data and streamline your billing with HIPAA-compliant virtual assistants trained in optometry billing workflows. From eligibility checks and pre-authorizations to coding, charge entry, denial management, and AR follow-ups, our VAs handle end-to-end billing without disrupting your front office.

Optometry Admin Assistant

Free up your front desk with virtual assistants who handle everyday administrative work—securely and efficiently. From managing emails, intake forms, recalls, and inventory to updating EHRs and processing documents, our HIPAA-compliant VAs support smooth day-to-day operations in any eye care clinic.

Optometry Virtual Scribe

Improve charting efficiency with virtual scribes trained in real-time documentation, EHR updates, and diagnostic coding. Our VAs are proficient in over 20 optometry EHRs. They record patient encounters, assist with admin tasks, and ensure billing accuracy—so you focus on delivering care.

Optometry Telemedicine Support

Our trained virtual assistants help you manage patient flow, documentation, and logistics around your virtual consultations so that you can focus on care. From coordinating video visits and intake forms to EHR updates, follow-ups, and tech support, they ensure every tele-optometry session runs smoothly.

Medical Transcription

Streamline your documentation with HIPAA-compliant VAs trained in optometry-focused transcription. Our assistants transcribe patient encounters, exam notes, and treatment plans into your EHR using tools like Nuance, SmartMD, Eyefinity, etc., ensuring accuracy, speed, and complete data security.

It’s not the eye exams or consultations that drain your day. It’s the in-between.

Where Optometrists Lose Time (Without Realizing It)

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Insurance Delays

Chasing down insurance authorizations

Schedule Issues

Managing no-shows and reschedules

Coverage Checks

Confirming vision plan coverage before appointments

Referral Paperwork

Sorting paperwork for referrals and follow-ups

Patient Questions

Answering repetitive patient questions (“Is this covered?” “Can I use my benefits now?”)

Manual Reminders

Calling patients to remind them they’re due for a check-up

Email Follow-ups

Digging through emails for missing documents or updates

100+ Clinics Already Know the Better Choice

Onboarding Time & Availability
Healthcare Experience
HIPAA Awareness
Tool Knowledge
Replacement & Money-Back
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Wishup
60 minutes (always available)
Trained in medical terms, billing, EMRs
✅ HIPAA Compliant
✅ 30+ healthcare tools
✅ Yes
✅ Free Business Tools (Worth $500)
Freelance Platforms
Up to 3 weeks (waitlist)
Generalists, not industry-trained
❗Not ensured
❗Limited
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
Varies by agent
❗Not guaranteed
❗Limited
❌ No
❌ No

100+ Clinics Already Know the Better Choice

Onboarding Time & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Healthcare Experience

WishupTrained in medical terms, billing, EMRs
Freelance PlatformsGeneralists, not industry-trained
Other VA CompaniesVaries by agent

HIPAA Awareness

Wishup✅ HIPAA Compliant
Freelance Platforms❗Not ensured
Other VA Companies❗Not guaranteed

Tool Knowledge

Wishup✅ 30+ healthcare tools
Freelance Platforms❗Limited
Other VA Companies❗Limited

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Hire Trained Virtual Assistants in Just 3 Simple Steps

It takes only 60 minutes to get started with your new remote employee with Wishup

1

Tell Us What You Want to Delegate

Other Services Offered by Wishup Virtual Assistants

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FAQs About Optometry Virtual Assistant Services

You can onboard a VA within 60 minutes and start assigning work immediately.

We prioritize data security in healthcare, ensuring full HIPAA compliance and strict patient confidentiality at every step. All our virtual assistants sign a comprehensive Non-Disclosure Agreement (NDA) upon joining, reinforcing our commitment to secure, compliant, and ethical handling of sensitive medical data.

Yes, we offer custom hiring options, including part-time optometry virtual assistant (20 hours/week at $999) and full-time MHVA (40 hours/week at $1799).

Absolutely. Our services are designed for seamless scalability to match the growth of your real estate operations. You can scale up or down easily whenever you need.

Anyone running an optometry practice, big or small, is eligible to get a virtual assistant. A VA would be a valuable addition to their team, helping them perform routine tasks and reducing their workload.

An optometry VA supports your clinic with front desk operations like scheduling, reminders, and patient communication, manages billing and insurance claims, coordinates patient care and follow-ups, handles EMR updates, data entry, and reporting, and assists with back-office admin tasks.

Hiring a full-time, in-house assistant with healthcare experience could set you back six figures annually, starting from $100,000. And that’s before you include onboarding, benefits, and management time. But with a Wishup Virtual Assistant, you get a healthcare virtual assistant starting from just $9.99/hour who knows their way around patient records, insurance workflows, and daily clinic coordination. Also, there are two monthly plans - $999/month for 4 hours of daily support and $1799/month for 8 hours of daily support - for eye care practices looking to scale.

VAs are already trained in optometric workflows like: 1. Verifying vision and medical insurance 2. Coordinating eyewear orders and lab follow-ups 3. Managing pre- and post-op calls for LASIK or cataract procedures 4. Handling referral communication and appointment scheduling 5. HIPAA-familiar At Wishup, we also offer specialty-trained virtual assistants for dentists, ophthalmology, psychiatry, pain management, urgent care, and more. Whatever your niche, we’ve got you covered.