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Outsource Non-Clinical Tasks

Hire HIPAA Trained Dental Virtual Assistants

Specializing in remote patient monitoring, virtual medical scribe, medical transcription, insurance verification, and more

Onboard in 60 Minutes
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Top-tier Partnerships that Fuel Growth

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Hire dental VAs trusted by 100+ U.S. practices and growing

Dental Virtual Assistants With Performance You Can Measure

150,000+

Dental Insurance Verifications

95%

Claims Approval

$4.5 Million

In Insurance Collections Managed

They did. Now they send us stuff like this

Notes from People Who Thought They’d Never Hire a VA

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★★★★★

Wishup's VA has successfully handled a variety of tasks for us, including email marketing, social media management, managing contractor/vendor communication, and handling administrative tasks. They have been efficient, productive, and always willing to go the extra mile. Since partnering with Wishup, we've experienced a significant improvement in our overall efficiency. Our VA has freed up our time to focus on providing our clients with the best possible care.

Dr. Aleksandra Gajer

Founder - The Gajer Practice

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★★★★★

We have found the Wishup VAs to be a key part of our team at Springboard Pediatric Therapy. Utilizing a remote admin workforce has saved us money by making sure all our physical spaces are used for billable services and created an environment that has all the right, positive and happy therapy vibes.

Trish O'Brian

Pediatric Occupational Therapist & Owner - Springboard Therapy Practice

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☆☆☆☆☆

My EA helps turn my yearly goals into an hour-by-hour schedule. Throughout the day, I just drop WhatsApp voice notes like, ‘Hey, please send an email to so-and-so…’ and it’s done. That mental load is off my head and into a system I trust. At the end of the day, I have 20 drafted emails ready to review, 90% perfect. That workflow is incredibly powerful. It's not something Siri can do, it takes a human.

TA McCann

MD - Pioneer Square Labs, Angel Investor, Serial Entrepreneur (Startups acquired by Google & BlackBerry)

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★★★★★

Professional, trustworthy, and competent is how I would describe Virtual Assistants at Wishup. In just a few months, they’ve really impressed me with their services and made my life much easier. I have been able to delegate lots of administrative work and have a good amount of time to work on other serious concerns. I will highly recommend the services provided by Wishup.

Pranay Gupta

Co-Founder - 91Springboards

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★★★★★

I never considered hiring a virtual assistant for my business but Wishup was different, my virtual assistant exceeded expectations! It is more affordable than I thought and the help she provides on a daily basis is incredible! I get more work done with my VA helping me with important tasks like email management, calendaring, bookkeeping and much more. Highly recommended for any tech founder trying to balance time and productivity.

Lance Rodela

Founder & CEO - Shift Health Inc. (Y Combinator S19)

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

These knowledge workers are so smart, educated, and articulate and also seek clarification to understand me as an individual and what I'm looking for. They are also very talented as critical thinkers.

Deb Coviello

Founder - Illumination Partners, LLC

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

Good people are hard to find. Finding and keeping a really good admin was a challenge for us. Wishup provided an experienced admin and even trained them on topics and software specific to our business.

Shane Saunders

Director Of Operations - CRATUSTECH

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20+ Healthcare Tasks tasks our Medical Virtual Assistants handle

1

Download the list

Why Hire Virtual Assistants for Dental Practices from Wishup?

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HIPAA Compliant

Every assistant is familiar with HIPAA protocols and uses encrypted, secure systems to manage patient data, so you can delegate confidently without worrying about compliance or safety.

EMR, EHR & Tech Fluency

Comfortable using your EMR system, handling insurance verifications, uploading patient intake forms, and navigating platforms like GSuite or Zoom for teleconsults

Top 0.1% Talent

Wishup doesn’t hire freelancers from gig sites or generalists juggling side hustles. Our virtual assistants are carefully chosen professionals, trained to support busy dental clinics.

Work With Elite Talent

Outsourced? More Like Overdelivered

Let our virtual assistants streamline non-clinical tasks across your dental office

Other Dental Virtual Assistant Solutions You Can Rely On

Medical Transcription

Our HIPAA-compliant dental VAs manage transcription workflows end-to-end. From voice dictation and file transfers to transcription, quality review, and organized reporting, we streamline documentation for healthcare providers across the U.S.

Remote Patient Monitoring(RPM)

Our medical VAs help manage your RPM workflows, coordinating patient vitals using devices like BP cuffs and ECG monitors. They assist with tracking, follow-ups, and patient communication, ensuring proactive and personalized care.

Dental Virtual Receptionist

Enhance patient experience with 24/7 virtual receptionists trained in communication, scheduling, HIPAA compliance, and dental-specific terminology. Our VAs manage incoming calls, patient queries, and appointment workflows smoothly.

Dental Insurance Verification

We verify insurance eligibility, coverage, co-pays, deductibles, pre-authorizations, and more. Our VAs handle claims, confirm treatment coverage, and reduce denials, making insurance workflows smoother for dental teams.

Dental Patient Care Coordinator

Let our VAs manage your check-ins, scheduling, account updates, insurance tracking, and refill coordination. We support confidential, patient-focused interactions through modern scheduling tools and EMR systems.

Medical Billing

Our billing VAs handle insurance coding, claim submissions, denial resolution, discrepancy reviews, and payment posting. With detailed reporting and cash flow tracking, we help reduce AR and increase monthly collections.

Virtual Medical Scribe

Trained in 20+ EHR/EMR platforms like Dentrix, DrChrono, eClinicalWorks, and PracticeFusion, our scribes support accurate charting, medication updates, and procedure documentation — in real-time or asynchronously.

Patient Follow-up Management

Our dental VAs assist with timely follow-ups, reminders, post-visit check-ins, and feedback collection. They help reduce no-shows, increase patient retention, and improve recovery tracking across your practice.

Dental Accounting and Bookkeeping

From expense tracking and payroll to insurance reconciliation and compliance reporting, our VAs handle your dental practice’s bookkeeping, keeping you financially organized and growth-ready without hiring in-house.

AI & No-Code Experts (120+ Tools Pre-Trained)

Increase your efficiency and productivity with our tool-trained medical virtual assistants

Ring Central
Whippy
Zocdoc
MDLand
Free Agent
TherapyNote
Phone.com
Athena
Cognito Forms
Clinic Source
Raintree
Revspring
View All Tools

Top Lines Heard from Medical Clients

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Claims? Handled

My VA submitted 27 claims this week. I didn’t touch a single one.

Follow-ups? Caught

We identified 18 missed follow-ups last month. My VA fixed it in 2 afternoons.

Records? Cleaned

They cleaned up 200+ old patient records from our EMR last week.

Billing? Gone

I don’t touch billing anymore — saved me at least 10 hours last month.

Cancellations? Filled Fast

They filled a cancelled slot in 15 minutes. Usually takes us over an hour.

One Table. Three Options. Only One Worth Your Time

Onboarding Time & Availability
Healthcare Experience
HIPAA Awareness
Tool Knowledge
Replacement & Money-Back
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Wishup
60 minutes (always available)
Trained in medical terms, billing, EMRs
✅ HIPAA Compliant
✅ 30+ healthcare tools
✅ Yes
✅ Free Business Tools (Worth $500)
Freelance Platforms
Up to 3 weeks (waitlist)
Generalists, not industry-trained
❗Not ensured
❗Limited
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
Varies by agent
❗Not guaranteed
❗Limited
❌ No
❌ No

One Table. Three Options. Only One Worth Your Time

Onboarding Time & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Healthcare Experience

WishupTrained in medical terms, billing, EMRs
Freelance PlatformsGeneralists, not industry-trained
Other VA CompaniesVaries by agent

HIPAA Awareness

Wishup✅ HIPAA Compliant
Freelance Platforms❗Not ensured
Other VA Companies❗Not guaranteed

Tool Knowledge

Wishup✅ 30+ healthcare tools
Freelance Platforms❗Limited
Other VA Companies❗Limited

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Onboard Virtual Assistants for Dental Practices in 3 Easy Steps

It takes only 60 minutes to get started with your new remote employee with Wishup

1

Identify Your Area of Need

Available in Every Time Zone, Including Yours


USA
Las Vegas
New York
Houston
Los Angeles
San Diego
Denver
Palo Alto
Santa Clara
Austin
Paris
UK
Hire in Your Time Zone

Other Services Offered by Wishup Virtual Assistants

Appointment Scheduling for Healthcare

Boost clinic efficiency with our scheduling services—quickly fill cancellations and minimize lost time and revenue.

Medical Transcription

Tailored medical transcription services designed for healthcare professionals, ensuring precise documentation and efficient workflow.

Healthcare Accounting

Streamlined healthcare accounting: expert billing, coding, claims, and financial clarity.

Patient Care Management

Optimize healthcare with efficient patient management for smoother workflows and better satisfaction.

Virtual Receptionist

Experience professional call handling with our dedicated virtual receptionist services tailored to suit your business needs.

Data Management

Efficiently organize, secure, and leverage your data for smarter decision-making.

CRM Management

Improve customer relationships and streamline processes with our efficient CRM services.

Catalogue Management

Experienced VAs in catalogue management, optimizing product listings, enhancing visibility, and driving sales growth.

View All Services

Manage Your Workforce Easily

Provide real-time feedback, manage projects, hire top-tier talent and get EOD reports—all from one app. Download the App Now!

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Got Questions? We’ve Got Answers.

What is a Dental Virtual Assistant?

Dental virtual assistants are remote professionals who take care of all the administrative and clinical duties for dentists. These experts are well-versed in multiple skills, including appointment setting, billing and coding, insurance verification, patient communication, and social media management.

What are the Skills that a Dental Virtual Assistant Should Possess?

Top-notch dental virtual assistants should possess a wide range of skills. Let's have a look at the important ones:

  • Industry knowledge: From dental terminology to procedures and regulations, they should be well-versed in all aspects to provide top-notch services to dentists.
  • Communication skills: They should communicate well, both in writing and verbally, to be able to talk to patients, coworkers, and other people involved in the process.
  • Tool proficiency: They need to know their way around dental software and tools, like practice management, electronic health records, and RCM medical billing services and coding software.
  • Leadership skills: Dental virtual assistants must have strong leadership skills to perform their jobs quickly and efficiently.

What are the Top Benefits of Hiring Dental Virtual Assistants?

  • Saves money: Hiring a dental virtual assistant is a great way for dentists to save money on pricey office equipment, software, and other resources.
  • It gives you ample time: Having a virtual dental assistant gives dentists more time for their patients, learning new things, and running their practice.
  • Works as per your time zone: You can hire a professional who can work as per your time zone, offering convenience and round-the-clock support.
  • Reduce work overload: As a dentist, you can turn to dental virtual assistants to prevent burnout and take time for your hobbies while ensuring you are still growing professionally and personally.

What are the Responsibilities of a Dental Virtual Assistant?

A virtual assistant for dental offices can be a real asset to any dental practice. From patient record-keeping to scheduling appointments, these professionals can handle many tasks. Some of the things a dental virtual assistant typically does include:

  • Handling claims
  • Appointment & Scheduling
  • Managing patient records
  • Billing and invoicing
  • Patient Communication (Texts & E-mails)
  • Manage Financial Reporting
  • Social media management
  • Calendar management
  • Virtual Scribe
  • Phone Answering (incoming and outgoing)
  • Check authorizations and policy details
  • Aged Receivable
  • Recare Patients (Encouraging timely care and visits)
  • Data entry and analysis
  • Eligibility Verification (Advanced and Same Day)

How much does it cost to hire a dental virtual assistant?

Based on current industry rates in the U.S. dental space, hiring a dental virtual assistant (VA) typically costs:

Tier Hourly Rate Best Fit
Basic offshore entry $8–$10/hr Appointment scheduling, reminders, and basic admin
Bilingual or specialty $12–$15/hr Billing, insurance pre-auth, follow-up
Premium/US-based $15+/hr or $2,000–$2,500/mo Full‑time dedicated support for solo practices

Hiring a dental virtual assistant from Wishup offers you premium medical staff starting at $9.99/hr for monthly subscription pricing plans of:

  • 40-hour/week assistant: $1799/month
  • 20-hour/week assistant: $999/month

FAQs About Dental Virtual Assistant Services

You can onboard a VA within 60 minutes and start assigning work immediately.

We prioritize data security in healthcare, ensuring full HIPAA compliance and strict patient confidentiality at every step. All our virtual assistants sign a comprehensive Non-Disclosure Agreement (NDA) upon joining, reinforcing our commitment to secure, compliant, and ethical handling of sensitive medical data.

Yes, we offer custom hiring options, including part-time medical and dental virtual assistants (20 hours/week at $999) and full-time MHVA (40 hours/week at $1799).

Absolutely. Our services are designed for seamless scalability to match the growth of your real estate operations. You can scale up or down easily whenever you need.

Anyone running a dental practice, big or small, is eligible to get a virtual assistant. A VA would be a valuable addition to their team, helping them perform routine tasks and reducing their workload.

A dental assistant is quite important for any dental office, providing both clinical and administrative support. They can perform several tasks, from scheduling appointments to managing patient records and even assisting the dentist during treatment. And now, with the help of virtual assistants, many of these same duties can be done online without the need to be present in the office in person.