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Streamline Workflow in Your Busy Veterinary Practice

Hire a Virtual Assistant for Veterinarians

Delegate non-clinical tasks to focus on patient care and client interactions

Onboard in 60 Minutes
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Top-tier Partnerships that Fuel Growth

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Supporting 100+ U.S. Veterinary Practices and Growing

3,000+

Calls Handled Monthly

30%

Faster Chart Completion with Scribes

90%

Reduction in Admin Time for Veterinarians

E-commerce, SaaS, agencies, healthcare, real estate—same outcome

Across Industries, Same Relief

20+ Healthcare Tasks tasks our Medical Virtual Assistants handle

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Why Hire Virtual Assistants for Veterinarians from Wishup?

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HIPAA Compliant

Every Wishup assistant is trained in HIPAA standards and uses encrypted, secure systems to manage sensitive patient data. Delegate confidently without worrying about privacy, compliance, or regulatory risk — all protected from day one.

EMR, EHR & Tech Fluency

Our VAs are comfortable working inside your veterinary systems — whether it’s RevolutionEHR, Crystal PM, or Compulink. From scheduling and insurance verification to patient charting, they handle key admin functions using the tools you already trust.

Top 0.1% Talent

We don’t hire gig workers. Our VAs are triple-vetted, U.S. timezone-aligned professionals, trained to assist veterinarians with high-volume admin tasks. They’ve worked in real eye care practices — and are ready to plug into yours.

Clutch 4.9 ★ · Trustpilot 4.7 ★—hear the stories behind the stars

Top-Rated, For a Reason

No-show appointments, dictating medical records, and figuring out doctor scheduling are just some of the daily inconveniences at veterinary practices

Delegate Non-Clinical Tasks to Your Healthcare Virtual Assistant

Client Communication & Scheduling Friction

Your veterinary virtual assistant runs first-contact end-to-end—answers/returns calls, manages two-way texts and email triage, enforces online-booking rules (deposits, new-client screening), sends confirmations/recalls, maintains waitlists, and executes no-show recovery using tools like PetDesk, Vetstoria, and Weave inside your PIMS—resulting in fewer calls and no-shows and a steadier, full schedule.

Veterinary Bookkeeping

Bookkeeping services for veterinary professionals. From payroll and tax filings to KPI tracking, P&L prep, and cash flow forecasts, our virtual assistants handle your clinic’s numbers with precision, ensuring compliance, clarity, and control without the need for in-house staff.

Chart Documentation (SOAP)

Your VA runs your dictation/scribe app (e.g., Talkatoo for voice-to-text or Scribenote for SOAP templates) to capture your words, then enters and formats the draft directly in your EMR/PIMS (e.g., Cornerstone, ezyVet, DaySmart Vet, Shepherd, Vetspire, or Instinct)—resulting in same-day chart closure and fewer missed charges.

Records Management & Compliance

Your VA verifies authorization, assembles and securely transmits record packets, logs disclosures, and tracks deadlines/retention per state rules and AVMA privacy guidance—using secure email/portals within your PIMS—resulting in on-time, audit-ready record releases without clinician drag.

Remote Front Desk / VCR Operations

A remote staff member can check clients in and talk with the medical team. Freeing up bandwidth of your staff to make things more efficient so they can spend time helping clients, patients, or even each other.

AR, Deposits & Payment Follow-Through

Money talk made simple: clear estimates sent, deposits collected, payment links issued, cost conversations documented, and friendly AR nudges scheduled—handled by a Wishup virtual assistants using your PIMS billing and payment gateway, resulting in protected margins and fewer checkout surprises.

Prescription & Pharmacy Communications

Our VAs triage requests, confirm VCPR/policy fit, queue items for the doctor’s approval, submit to the pharmacy, keep clients updated, and keep a clean refill log (including online pharmacies) — all through your PIMS eRx, email, and phone tools. Prescribing decisions remain with your clinicians; we handle the admin so nothing stalls.

Inventory & Vendor Coordination

Never hear “we’re out of that” again. We watch min/max levels, keep the want-book current, prep POs, track backorders and lead times, reconcile packing slips with invoices, and slot equipment maintenance — inside your PIMS inventory and vendor portals. The result is steady shelves and tighter control of COGS.

Telehealth Logistics under VCPR Rules

Virtual visits without the paperwork pile. We capture intake and consent, handle scheduling and payment, build time-stamped documentation shells, and route correctly (teletriage vs. telemedicine) in your telehealth platform + PIMS. Medical advice always stays with your licensed team under a valid VCPR — we make the process frictionless.

It’s not the eye exams or consultations that drain your day. It’s the in-between

Where Lose Time (Without Realizing It)

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Insurance Delays

Chasing down insurance authorizations

Schedule Issues

Managing no-shows and reschedules

Coverage Checks

Confirming vision plan coverage before appointments

Referral Paperwork

Sorting paperwork for referrals and follow-ups

Patient Questions

Answering repetitive patient questions (“Is this covered?” “Can I use my benefits now?”)

Manual Reminders

Calling patients to remind them they’re due for a check-up

Email Follow-ups

Digging through emails for missing documents or updates

100+ Veterinary Clinicians, Pharmacology & Therapeutics, Nutrition, & Acupuncture Already Know the Better Choice

Onboarding Time & Availability
Healthcare Experience
HIPAA Awareness
Tool Knowledge
Replacement & Money-Back
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Wishup
60 minutes (always available)
Trained in medical terms, billing, EMRs
✅ HIPAA Compliant
✅ 30+ healthcare tools
✅ Yes
✅ Free Business Tools (Worth $500)
Freelance Platforms
Up to 3 weeks (waitlist)
Generalists, not industry-trained
❗Not ensured
❗Limited
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
Varies by agent
❗Not guaranteed
❗Limited
❌ No
❌ No

100+ Veterinary Clinicians, Pharmacology & Therapeutics, Nutrition, & Acupuncture Already Know the Better Choice

Onboarding Time & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Healthcare Experience

WishupTrained in medical terms, billing, EMRs
Freelance PlatformsGeneralists, not industry-trained
Other VA CompaniesVaries by agent

HIPAA Awareness

Wishup✅ HIPAA Compliant
Freelance Platforms❗Not ensured
Other VA Companies❗Not guaranteed

Tool Knowledge

Wishup✅ 30+ healthcare tools
Freelance Platforms❗Limited
Other VA Companies❗Limited

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Hire HIPAA Trained Veterinary Virtual Assistants in Just 3 Simple Steps

It takes only 60 minutes to get started with your new remote employee with Wishup

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Match (same day)

Other Services Offered by Wishup Virtual Assistants

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FAQs About Virtual Assistant for Veterinarians Services

You can onboard a veterinary virtual assistant within 60 minutes and start assigning work immediately.

We prioritize data security in healthcare, ensuring full HIPAA compliance and strict patient confidentiality at every step. All our virtual assistants sign a comprehensive Non-Disclosure Agreement (NDA) upon joining, reinforcing our commitment to secure, compliant, and ethical handling of sensitive medical data.

Yes, we offer custom hiring options, including part-time veterinary virtual assistant (20 hours/week at $999) and full-time MHVA (40 hours/week at $1799).

Absolutely. Our services are designed for seamless scalability to match the growth of your real estate operations. You can scale up or down easily whenever you need.

Anyone running a veterinary practice, big or small, is eligible to get a virtual assistant. A VA would be a valuable addition to their team, helping them perform routine tasks and reducing their workload.

A virtual assistant for veterinarians supports your clinic with front desk operations like scheduling, reminders, and patient communication, manages billing and insurance claims, coordinates patient care and follow-ups, handles EMR updates, data entry, and reporting, and assists with back-office admin tasks.

But with a Wishup Virtual Assistant, you get a healthcare virtual assistant starting from just $9.99/hour who knows their way around patient records, insurance workflows, and daily clinic coordination. Also, there are two monthly plans - $999/month for 4 hours of daily support and $1799/month for 8 hours of daily support - for eye care practices looking to scale.

Yes, using your phone system (e.g., RingCentral) and scripts. Complex clinical questions are routed to licensed staff.

Yes, our virtual assistant for veterinarians aligns with your tool stack and documents every action with time tracking and EOD summaries.

All our virtual veterinary assistants are trained in professional communication and workflow best practices and can quickly adopt your clinic’s terminology, templates, and SOPs. Our VAs have strong communication skills with minimal accent issues.

Yes—our CSR/VCR model covers phones, texts, check‑in/out, forms, deposits, and updates.

Our virtual assistant for veterinarians does not provide medical advice or diagnosis. We note down details and route them to your licensed team.