Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

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Pre-vetted | Trained | Experienced

Professional Bookkeeping & Accounting Services for Massage Therapists

Focus on clients, not spreadsheets

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Daily money tasks taken off your plate
Bookkeeping Built for Massage Practices
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Income Tracking
  1. Tick IconDaily bookkeeping
  2. Tick IconClassify service types
  3. Tick IconReconcile booking software
  4. Tick IconRecord daily appointments
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Expense Management
  1. Tick IconOils and creams costs
  2. Tick IconLaundry and linens
  3. Tick IconRoom rent or lease
  4. Tick IconEquipment purchases
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Payments & Reconciliation
  1. Tick IconCard and cash matching
  2. Tick IconStripe/Square reconciliation
  3. Tick IconBank reconciliation
  4. Tick IconRefund tracking
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Performance reporting
  1. Tick IconRevenue per session
  2. Tick IconClient retention metrics
  3. Tick IconMonthly profit summary
  4. Tick IconTherapist utilization rate

Your Massage Business Shouldn’t Run on Guesswork

A simple checklist of 50+ bookkeeping tasks you can delegate right away

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Get the PDF in your inbox and skim it in 5 minutes

We bring a managed setup that keeps books accurate every day

Why Choose Us Over In-house Hire or Freelancer?

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Proven Talent

Selected from the top 0.1% and trained on payment apps, booking systems, and POS workflows used by massage clinics

Tool-trained

Bookkeepers trained across 50+ tools, including accounting software, reporting tools, and AI tools useful for massage businesses

Backup Coverage

If your bookkeeper is out, another trained teammate continues the work. No paused reconciliations or late reports

Managed Support

Weekly reviews, SOP checks, and a customer success manager keep records consistent month after month

Unlimited Interviews

Interview candidates until you feel comfortable. No pressure to accept the first match

Hiring Can't Get Any Easier

We handle screening and training, so you don't have to

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We understand your current bookkeeping worflow

What Changed After They Stopped Doing Everything Themselves

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From Our Client’s Inbox

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★★★★★

I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.

Niels Van De Bergh

Growth Consultant - Growth-Mechanics

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★★★★★

I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.

Andrew McDermott

Founder - Convia Media

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★★★★★

Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.

Jason Gorman

Founder and Managing Partner - Jackrabbit LX

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★★★★★

We are very pleased with the work that Wishup Virtual Assistants have delivered for us. We use Wishup to augment many aspects of our business, from research, social media to marketing. Their staff is highly educated, very responsive, and experienced. We have been using them for over 6 months and have been telling others about our experience whenever we get the chance. The value they provide is truly immense.

Marvin Gouw

Co-Founder - Cubit

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Never Bound by Geography

Bookkeeping aligned to your local hours and reporting cycles

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From QuickBooks to n8n, They Know It All

50+ business and AI tools handled daily across service businesses

QuickBooks
FreshBooks
Xero
MoneySoft
Relate Software
Surf Account
Sage
FreeAgent
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Wishup Vs. The Rest: Reason We Lead

Onboarding Speed & Availability
Talent Quality & Training
Trained in AI/No-Code Tools
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Replacement & Money-Back
Dedicated Account Manager & Knowledge Transfer
Wishup
60 minutes (always available)
0.1% (Pre-vetted & Pre-trained)
✅ 120+
✅ Free Business Tools (Worth $500)
✅ Yes
✅ Yes
Freelance Platforms
Up to 3 weeks (waitlist)
Unclear (No training)
❗Limited
❌ No
❌ No
❌ No
Other Companies
1 to 2 weeks (waitlist)
1% (Pre-vetted Only)
❗Limited
❌ No
❌ No
❌ No

Wishup Vs. The Rest: Reason We Lead

Onboarding Speed & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)
Freelance PlatformsUnclear (No training)
Other Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+
Freelance Platforms❗Limited
Other Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other Companies❌ No

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other Companies❌ No

Dedicated Account Manager & Knowledge Transfer

Wishup✅ Yes
Freelance Platforms❌ No
Other Companies❌ No

Massage Business Bookkeeping & Accounting Services: A Detailed Guide

What is Bookkeeping for Massage Therapists?

Bookkeeping for massage therapists is the process of recording and organizing all financial activity in a massage practice. This includes tracking session income, tips, retail product sales, memberships, gift cards, and therapist payouts. It also covers reconciling bank accounts and payment processors so deposits match actual sales.

The goal is to keep financial records accurate and current, so you know your true profit, manage cash flow, and file taxes.

What are the Services Included in Bookkeeping for Massage Therapists?

  • Session & Package Income Tracking: Recording single sessions, prepaid packages, and memberships.
  • Gift Card & Deferred Revenue Tracking: Managing unredeemed balances correctly.
  • Expense Categorization: Supplies, oils, rent, utilities, marketing, and education costs.
  • Insurance & Reimbursement Tracking: Monitoring payments from insurance providers if applicable.
  • Bank & POS Reconciliation: Matching daily sales with deposits and payment processors.
  • Payroll & Contractor Tracking: For therapists with employees or rented rooms.
  • Financial Reporting: Monthly P&L, cash flow, and income summaries.
  • Cleanup & Catch-Up Bookkeeping: Organizing outdated or inconsistent records.

Which Massage Therapy Businesses Use Specialized Bookkeeping Services?

  • Independent massage therapists
  • Wellness and spa centers
  • Multi-therapist clinics
  • Massage studios offering memberships
  • Mobile massage businesses

What are the Benefits of Hiring a Bookkeeper for Massage Therapists?

  • Clear Revenue Visibility: Understand income from sessions, packages, and retail.
  • Accurate Expense Tracking: Monitor supply and rental costs closely.
  • Better Cash Flow Management: Track recurring memberships and gift card liabilities.
  • Simpler Tax Filing: Organized records reduce stress and errors.
  • More Time for Clients: Less paperwork means more focus on service delivery.

What’s the Cost Comparison: Freelance Bookkeeper vs Managed Massage Therapy Bookkeeping Services vs In-house Bookkeeper?

Hiring Mode Cost Best For
Freelance Bookkeeper $20–35/hour Solo therapists with low transaction volume
Managed Massage Therapy Bookkeeping Services US$299 onwards Wellness businesses needing ongoing bookkeeping support, trained bookkeepers, and managed service
In-house Bookkeeper $14.4K–30K/year + benefits Wellness centers needing on-site support

What are the Essential Skills to Look for in a Massage Therapy Accounting Expert?

  • Experience with service-based businesses
  • Understanding of packages and deferred revenue tracking
  • Accurate POS and payment processor reconciliation
  • Expense and supply cost monitoring
  • Clear financial reporting skills
  • Confidential handling of financial data

How to Hire Bookkeeping Support for Massage Therapists?

  1. Freelance Platforms like Fiverr and Upwork
    Pros: Ideal for one-time jobs
    Cons: Lacks wellness-industry experience, needs thorough vetting, juggles between multiple clients
  2. Managed Bookkeeping Services like Wishup
    Pros: Matched according to your needs, experienced, tool-trained, timezone alignment, data privacy
    Cons: Not ideal for one-time jobs
  3. In-House Hire from Platforms Like Indeed and LinkedIn
    Pros: On-site availability
    Cons: High fixed cost, long hiring cycles, need vetting

What are the Steps to Hire Massage Therapists Accounting Services?

  • List revenue sources such as sessions, packages, and retail.
  • Estimate monthly transaction volume.
  • Choose a hiring model based on practice size and growth plans.
  • Vet for experience with service businesses.
  • Run a short trial using recent financial records.
  • Set reporting schedule for monthly income and cash flow.

Frequently Asked Questions About Massage Accounting

It records every income source, sessions, tips, retail products, memberships, and gift cards. Bank accounts and payment processors are reconciled so deposits match actual sales. Expenses are categorized to show true operating cost. Monthly reports then show profit, cash flow, and spending patterns you can act on.

Massage practices mix service income, prepaid packages, and therapist payouts. Revenue may be earned today but used weeks later, which must be deferred correctly. Tips and commissions also affect margins per therapist. If treated like normal retail bookkeeping, the numbers look profitable even when cash is tight.

For most small service businesses, bookkeeping typically costs around $1,200 to $2,500 per month. With Wishup, managed bookkeeping starts at $299 per month, and a dedicated, trained virtual bookkeeper starts at $999 per month, giving you ongoing support and coverage without hiring an in-house employee.

Yes, because business income and personal spending easily mix in one account. Without separation, you cannot see real earnings or deductible expenses. Accurate records also make quarterly taxes predictable. Many solo therapists only realize their margins after proper bookkeeping starts.

Trained bookkeepers of Wishup can connect booking software, POS reports, and bank deposits. They match payouts from processors to daily sales instead of recording deposits as income. This avoids overstated revenue and tax issues. The process works remotely as long as access permissions are set.

Tips are recorded separately, so service revenue stays accurate. Therapist commissions are tracked as payroll or contractor expense based on your structure. This shows profit per service instead of inflated totals. Owners can then see which treatments make how much money.

The profit and loss statement shows whether the business is actually profitable. Cash flow explains why money in the bank feels different from reported profit. Expense breakdown highlights overspending areas like rent or supplies.

It does not change tax rates, but it ensures every deductible expense is captured. Missed expenses often cost more than the bookkeeping fee itself. Clean records also help accountants apply correct deductions and depreciation.

Weekly updates keep deposits easy to match with sales reports. Monthly updates are workable but require longer review time. Waiting several months leads to missing receipts and incorrect categorizations. Consistent updates prevent large corrections later.

A catch-up process reconciles each month, in order starting from the oldest. Incorrect entries are corrected and missing data is requested. After cleanup, regular monthly bookkeeping begins. The longer the delay, the more clarification is needed.

Access is usually limited through accounting software permissions instead of sharing passwords. NDAs and controlled document sharing reduce exposure. You can revoke access instantly if needed. As an additional privacy layer, our bookkeepers use Time Doctor, which captures their day-to-day activities.

Once you stop updating books weekly or start hiring therapists, it is time. Growth increases transaction volume and payroll complexity quickly. Waiting often results in tax stress and unclear profitability. Hiring early keeps records reliable as the business scales.

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