Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

Get $1,000 Benefits — Free Bookkeeper ($500) + Business Tools ($500)

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Trusted by 150+ Clinics Across Canada

Hire Top 0.1% Healthcare Virtual Assistant in Canada

We operate as a managed service provider under your clinic’s privacy program, with contractual safeguards, least-privilege access, and auditable workflows.

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A Track Record of Quality that Reduces Outsourcing Risk for Healthcare Providers in Canada

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Wishup Virtual Assistants for Canadian Healthcare Practice Operations Execution

Stop delegating tasks. Start offloading outcomes.

AI & automation empowered virtual assistant

Fully managed VA service since a decade

Clients from Harvard and Y Combinator-backed startups

8 weeks training curriculum & 5 min response TAT in your time zone

6-step vetting process (aptitude, cognitive, English, and more) + unlimited free interviews

VA+ task support team + dedicated customer success manager

Quality analysis (weekly manager reviews, SOP checks, CSM cadence)

In-house hire vs. Wishup VA (no payroll tax headaches, no ATS/HR overheads, no surprise charges)

Unlimited no cost VA interviews & free virtual assistant replacement within 24 hrs

99.9 percentile score VAs with 36 month retention rate

Trusted by Top Healthcare Teams Across Canada

98%

Client satisfaction rate

$5.2M

Insurance payments managed

100%

HIPAA Compliant Tasks Handled

Wishup Healthcare Virtual Assistant Services Canada
Optimize Healthcare Practice for 10X Efficiency and Patient Satisfaction
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Patient Access Ops (appointments + intake)
  1. Tick IconAppointment booking, confirmations, reschedules
  2. Tick IconIntake form coordination and document chase
  3. Tick IconPhone and inbox triage using your rules
  4. Tick IconReminder sequences and no-show reduction
  5. Tick IconReferral and request coordination
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Patient Follow-ups and Coordination
  1. Tick IconPost-visit follow-ups (non-clinical)
  2. Tick IconRecall and rebooking workflows
  3. Tick IconOutstanding documents, labs, and attachments coordination
  4. Tick IconPatient communication drafts for approval
  5. Tick IconEscalation and exception routing
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Billing Operations Support
  1. Tick IconRemittance reconciliation and follow-up queues
  2. Tick IconPatient statements and payment reminders
  3. Tick IconClaim prep and submission support inside your clinic’s process
  4. Tick IconInsurance paperwork and supporting documentation flow
  5. Tick IconDaily billing pipeline reporting
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Records and Compliance Workflows (non-clinical)
  1. Tick IconChart prep, document routing, record requests
  2. Tick IconFiling, indexing, and audit-ready logs
  3. Tick IconTemplate-based forms and correspondence
  4. Tick IconAccess controls support and SOP enforcement
  5. Tick IconCollect patient satisfaction surveys

Wrong Hiring Fails Quietly in the First 14 Days

Fix that and Scale Faster Like These 1200+ Successful Founders & Healthcare Professionals

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★★★★★

Wishup's VA has successfully handled a variety of tasks for us, including email marketing, social media management, managing contractor/vendor communication, and handling administrative tasks. They have been efficient, productive, and always willing to go the extra mile. Since partnering with Wishup, we've experienced a significant improvement in our overall efficiency. Our VA has freed up our time to focus on providing our clients with the best possible care.

Dr. Aleksandra Gajer

Founder - The Gajer Practice

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★★★★★

We have found the Wishup VAs to be a key part of our team at Springboard Pediatric Therapy. Utilizing a remote admin workforce has saved us money by making sure all our physical spaces are used for billable services and created an environment that has all the right, positive and happy therapy vibes.

Trish O'Brian

Pediatric Occupational Therapist & Owner - Springboard Therapy Practice

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☆☆☆☆☆

My EA helps turn my yearly goals into an hour-by-hour schedule. Throughout the day, I just drop WhatsApp voice notes like, ‘Hey, please send an email to so-and-so…’ and it’s done. That mental load is off my head and into a system I trust. At the end of the day, I have 20 drafted emails ready to review, 90% perfect. That workflow is incredibly powerful. It's not something Siri can do, it takes a human.

TA McCann

MD - Pioneer Square Labs, Angel Investor, Serial Entrepreneur (Startups acquired by Google & BlackBerry)

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★★★★★

I've been building ClickUp's 200M monthly impressions with help. And no, not from another overpriced agency or ghostwriter. Wishup VA automated three workflows I'd been doing manually for years. If you're still doing everything yourself or playing freelancer roulette, you're competing with one hand tied behind your back.

Chris Cunningham

Founding Member (Marketing) - ClickUp

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Hire a Virtual Assistant for Your Medical Practice

Think 10x, not 10%. These Clients Think 10X

They have Wishup Medical Administrative Virtual Assistant

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Services Provided by our Healthcare Virtual Assistant Canada

Virtual Receptionist Canada

Handling front desk, answering phone calls/emails, triaging inquiries (including after-hours options)

Virtual Medical Scribe

Chart updates, EMR data entry, referral processing, transcription or scribe work, and preparing reports.

Remote Patient Monitoring

A Virtual Assistant (VA) enhances remote patient monitoring (RPM) by managing daily data tracking, device onboarding, and patient communication, allowing clinical teams to focus on care.

Virtual Medical Billing

Verifying insurance coverage, submitting claims, tracking payments, invoicing, and patient statements.

CRM & Automation

Setting up patient intake forms, automating recalls, syncing data across systems (Formstack, Zapier, etc.) to minimize manual work.

Medical Office Administration

Mail and email management, filing, supplies, and vendor coordination, and office bookkeeping tasks.

60+ Healthcare Workflows We Own So Execution Never Slows

Choose what you want off your plate. We run it as an owned function with SOPs, SLAs, and reporting.

1

Download the list

Trained, compliant, and fully managed virtual assistants built for healthcare

Why Clinics Trust Wishup to Run Non-Clinical Operations

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Privacy-First Operations by Virtual Assistants

NDAs, role-based access, controlled credential sharing, and documented controls.

Healthcare Ops-Ready Talent

Every healthcare virtual assistant passes a 6-step screening and 8 weeks of training before you ever meet them.

Dedicated Team at the Price of One

You don’t hire “a person.” You get a dedicated VA + VA manager + client success manager. Escalation handling, continuity, and handovers are part of the system.

Zero-Risk Start

Free interviews, a 3-day money-back guarantee, and add-on value (productivity tools + bookkeeping offer) reduce the risk of switching execution to an external ops layer.

Hire the Top 0.1% Virtual Assistant in 3 Steps

Getting Started is Easy. Onboard In 60 Minutes.

1

Brief us on your clinic type and workflows

With Us, Without Us: Choose Your Side

VA Onboarding Speed & Availability
Talent Quality & Training
Trained in AI/No-Code Tools
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
Replacement & Money-Back
Dedicated Account Manager & VA Knowledge Transfer
Wishup
60 minutes (always available)
0.1% (Pre-vetted & Pre-trained)
✅ 120+
✅ Free Business Tools (Worth $500)
✅ Yes
✅ Yes
Freelance Platforms
Up to 3 weeks (waitlist)
Unclear (No training)
❗Limited
❌ No
❌ No
❌ No
Other VA Companies
1 to 2 weeks (waitlist)
1% (Pre-vetted Only)
❗Limited
❌ No
❌ No
❌ No

With Us, Without Us: Choose Your Side

VA Onboarding Speed & Availability

Wishup60 minutes (always available)
Freelance PlatformsUp to 3 weeks (waitlist)
Other VA Companies1 to 2 weeks (waitlist)

Talent Quality & Training

Wishup0.1% (Pre-vetted & Pre-trained)
Freelance PlatformsUnclear (No training)
Other VA Companies1% (Pre-vetted Only)

Trained in AI/No-Code Tools

Wishup✅ 120+
Freelance Platforms❗Limited
Other VA Companies❗Limited

Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)

Wishup✅ Free Business Tools (Worth $500)
Freelance Platforms❌ No
Other VA Companies❌ No

Replacement & Money-Back

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Dedicated Account Manager & VA Knowledge Transfer

Wishup✅ Yes
Freelance Platforms❌ No
Other VA Companies❌ No

Practices That Use Wishup Healthcare Virtual Assistant Service in Canada


Emergency Departments
Hospitals
Private Practices
Pediatricians
Psychiatry and Mental Health
Dentists
Nurses
Surgeons
Chiropractors
Orthodontic Practices
Veterinary Practice
Orthopedic Practice
Psychiatrist Practice
Healthcare Systems
Dermatologist

EHR/EMR Ready Healthcare Virtual Assistant for Modern Clinic Operations

Whatever you run your clinic on, our VAs know the stack: 120+ no-code and 70+ AI tools.

Athena
Free Agent
Ring Central
Phone.com
Whippy
MDLand
Raintree
Zocdoc
Clinic Source
Excel
Revspring
Cognito Forms

Every Healthcare Task, One Team


Appointment Scheduling
Phone Answering
Medical Transcription
Patient Management
Healthcare Accounting
Dental Accounting

Time Zone Compatibility and Availability

Free cancellation, no fees or notice period.

Toronto
Vancouver
Montreal
California
USA
Virginia
New York
Houston
Atlanta
Michigan
Illinois
New Jersey
Washington
Miami
Virginia
Wisconsin
Orlando
Delaware
Florida

FAQ About Virtual Medical Administrative Assistant Canada

A healthcare virtual assistant (VA) in Canada is a trained remote professional who handles administrative and non-clinical support tasks for medical practices. For example, Wishup’s healthcare VAs manage appointment coordination, patient intake and insurance data, billing operations, reminders, and other routine practice admin. They can transcribe clinical notes, update EHRs, and organize charts and forms. By offloading these duties, the VA frees up doctors and nurses to focus on patient care.

In Canada or anywhere, a healthcare VA gives you flexibility with lower costs. You skip payroll taxes, benefits, office space, and recruiting. You get skilled help when you need it. You can also adjust hours up or down, without being locked into a permanent hire.

No, our VAs go through 8 weeks of mandatory training, ensuring they are compliance aware. Plus, encrypted tools, role-based access, audits, and a dedicated VA manager add another layer of privacy. A properly set up remote VA can be just as compliant as in-office staff.

Once you tell us your requirements, we’ll share appropriate VA profiles in a few minutes. After you select and approve one, they’re onboarded in an hour, so you can start delegating tasks right away.

Yes. You get unlimited free interviews until you find someone you trust. We want you to feel confident about the match before we fully finalize.

You won’t be left stranded. We provide backup coverage so your work doesn’t stall. Another trained VA steps in during such gaps to keep tasks moving.

Our VAs are not freelancers. They are vetted, supervised, trained, and part of a managed team, not someone you fend for on your own. That means consistency, accountability, scaling, and support behind each VA.

They’re pre-trained on 120+ industry and AI tools, including EHRs, scheduling and billing systems, communication tools, analytics, and workflow platforms. That means less time spent teaching and more time doing.

Usually not. Our VAs adapt to your existing tool stack. If a tool is uncommon, we can train on that too; part of our prep ensures compatibility. You don’t have to change just to accommodate.

It depends on complexity, tasks, and experience. With Wishup, rates can start as low as US$15/hour. Our Kickstart Plan gives you 4 hours/day at around US$1299/month. For heavier needs, the Growth Engine Plan includes 8 hours/day plus 30 seats in our AI office management app (a US$299/month value) for just US$1999/month.

No. You are free to adjust or cancel. We don’t lock you into long contracts because we want your work to speak for itself, not bind you.

We take your satisfaction seriously. You can request replacements or additional interview rounds until you’re confident in the match.

Yes. Our healthcare VAs are trained to verify insurance, submit claims, follow up on denials, reconcile payments, and coordinate with payers. They handle a good amount of your revenue cycle operations.

We use a 6-step vetting process, ongoing quality checks, manager reviews, SOP checks, and client feedback via success managers. We don’t just set and forget; we monitor and adjust.

Yes. A healthcare virtual assistant in Canada can match your clinic’s hours with ease. They follow your local schedule to manage patient coordination, billing updates, and admin support without time gaps or workflow breaks.

You’ll need to share your task list, workflows, access credentials (with restrictions), tools you use, and any compliance policies. We’ll handle training and embedding your processes.

Yes. You can scale your VA’s hours up or add another VA quickly. We make scaling flexible so you don’t struggle during high-demand periods.

Just tell us your requirements, tasks, hours, tools, and volume. We’ll match, you interview, we onboard, and you begin delegating. It’s simple and designed for healthcare practices.

A healthcare VA streamlines operations and saves time. They handle tasks like scheduling, follow-up calls, paperwork, and insurance processing, which reduces the workload on in-house staff. In practice, clinics using Wishup’s VAs have recovered thousands of missed appointments and saved 20+ hours of admin work per provider each week. This means fewer missed appointments, faster billing cycles, and more time for clinicians to see patients. In short, VAs boost efficiency and patient satisfaction while lowering costs.

Healthcare VAs handle a broad array of duties. Administrative examples include inbox and calendar management, data entry, document preparation, and billing follow-ups. Clinically-oriented tasks include medical transcription, chart documentation, EHR updates, and insurance eligibility verification. They can serve as virtual receptionists, answering phones, booking appointments, and fielding patient inquiries, and even coordinating patient reminders. Many VAs also support bookkeeping: posting payments, tracking claims, reconciling accounts, and preparing reports. For all tasks, Wishup’s VAs are trained in healthcare best practices.

Wishup’s VAs have experience across many medical specialties. We provide healthcare support for dermatology, therapy, dental practices, veterinary, orthopedics, optometry, and more. We match VAs to dentists, therapists, plastic surgeons, dermatologists, optometrists, pediatricians, gastroenterologists, chiropractors, and other fields. In other words, whether you run a small clinic, dental office, mental health practice, or veterinary practice, we have VAs familiar with your workflows. Overall, leaders from 50+ industries (including healthcare) trust Wishup, so you can be confident we serve diverse specialties.

The Wishup hiring process is fast and straightforward. First, you schedule a free consultation (in about 20 minutes) with a Wishup account manager to discuss your clinic’s needs and Canadian requirements. We then match you with 2–3 qualified VAs who have relevant healthcare and Canadian business training. You get to interview these candidates at no extra cost. Once you select a VA, onboarding happens in as little as 60 minutes. Your VA can start handling tasks the same day, with continuous support from Wishup’s Canadian-trained team.

Wishup hires talent in India, but “Canada-trained” VAs are available for Canadian clients. In practice, your VA will be located in India, but they are trained on Canadian business practices and privacy laws. They work your time zone (e.g., Eastern Time) and support Eastern business hours as needed. The benefit is cost savings: you get a skilled assistant familiar with Canadian healthcare norms (like PHIPA/PIPEDA) without the overhead of a local hire.

Costs vary by region and experience. In Ontario, local VA rates are roughly CAD $20–50/hour; cross-Canada VAs range $15–35/hr; and offshore (Canada-trained) VAs start around $8–20/hr. Wishup’s pricing packages reflect these ranges. A part-time (80 hr/mo) VA starts around $1,299 CAD; a full-time (160 hr/mo) VA starts around $1,999 CAD. Importantly, Wishup provides you highly trained Canada-business VAs from just CAD $15/hour. This means saving 50–70% compared to hiring in-house staff, as Ontario businesses can avoid benefits and overhead

Yes. A key service of medical VAs is patient reminders. Wishup VAs can automate phone calls, emails, or texts confirming appointments. By sending timely reminders, clinics dramatically cut no-shows. One of our Wishup clients recovered 3,000+ missed appointments with reminder workflows, saving over 20 hours of admin work per week. In short, VAs help fill your schedule and protect revenue by ensuring patients show up or reschedule.

Healthcare virtual assistants (VAs) can handle much of the medical billing process. They can assist with insurance verification, claims submission and tracking, payment posting, and accounts reconciliation. We also provide revenue cycle management (RCM) and medical billing support as part of our services. Our VAs are certified coders with a strong grasp of billing workflows and hands-on experience using practice management software such as Athena and Kareo. By managing claim follow-ups and entering payments accurately, VAs can help speed up your billing cycle by up to 40%. More specialized coding decisions can remain under the healthcare provider’s oversight, while the VA ensures claims are submitted correctly and tracked efficiently through resolution.

A healthcare virtual assistant (VA) is a trained remote professional who handles administrative and support tasks for medical practices. For example, Wishup’s healthcare VAs manage appointment coordination, patient intake and insurance data, billing operations, reminders, and other routine practice admin. They can transcribe clinical notes, update EHRs, and organize charts and forms. By offloading these duties, the VA frees up doctors and nurses to focus on patient care.

A healthcare VA streamlines operations and saves time. They handle tasks like scheduling, follow-up calls, paperwork, and insurance processing, which reduces the workload on in-house staff. In practice, clinics using Wishup’s VAs have recovered thousands of missed appointments and saved 20+ hours of admin work per provider each week. This means fewer missed appointments, faster billing cycles, and more time for clinicians to see patients. In short, VAs boost efficiency and patient satisfaction while lowering costs.

Healthcare VAs handle a broad array of duties. Administrative examples include inbox and calendar management, data entry, document preparation, and billing follow-ups. Clinically-oriented tasks include medical transcription, chart documentation, EHR updates, and insurance eligibility verification. They can serve as virtual receptionists performing tasks like answering phones, booking appointments, and fielding patient inquiries, and even coordinate patient reminders. Many VAs also support bookkeeping: posting payments, tracking claims, reconciling accounts, and preparing reports. For all tasks, Wishup’s VAs are trained in healthcare best practices.

Wishup’s VAs have experience across many medical specialties. We match VAs to dentists, therapists, plastic surgeons, dermatologists, optometrists, pediatricians, gastroenterologists, chiropractors, and other fields. In other words, whether you run a small clinic, dental office, mental health practice, or veterinary practice, Wishup has VAs familiar with your Canadian practice workflows. Overall, leaders from 50+ industries (including healthcare) trust Wishup, so you can be confident they serve diverse specialties.

The Wishup hiring process is fast and straightforward. First, you schedule a free consultation (in about 20 minutes) with a Wishup account manager to discuss your clinic’s needs and Canadian requirements. We then match you with 2–3 qualified VAs who have relevant healthcare and Canadian business training. You get to interview these candidates at no extra cost (Unlimited same-day interview). Once you select a VA, onboarding happens in 60 minutes. Your VA can start handling tasks the same day, with continuous support from Wishup’s Canadian-based team.

Costs vary by region and experience. In Ontario, local VA rates are roughly CAD $20–50/hour; cross-Canada VAs range $15–35/hr; and offshore (Canada-trained) VAs start around $8–20/hr. Wishup’s pricing packages reflect these ranges. A part-time (80 hr/mo) VA starts around $1,299 CAD; a full-time (160 hr/mo) VA starts around $1,999 CAD. Importantly, Wishup’s highly Canada-trained VAs cost $15/hour. This often means saving 50–70% compared to hiring in-house staff, as Ontario businesses can avoid benefits and overhead. Our monthly plans start from $1,299/m for part-time 4hrs/day, and $1,999/m for 8hrs/day. So you get consistent support without any hidden fees.

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